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Associate Director of Alumni Affinity Programs

Case Western Reserve University
Case Main Campus
Closing date
Jun 23, 2021

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Administrative Jobs
Institutional & Business Affairs, Alumni Relations & Development, Program Administration
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Job Details

Job Title: Associate Director of Alumni Affinity Programs
Location: Case Main Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 8956

The associate director will develop and implement programs designed to instill a sense of lifelong engagement with the university among current students and recent graduates. This position will have primary responsibility for the design and execution of specific programs related to affinity groups to identify, cultivate, and steward engagement. The incumbent will work directly with each affinity group to identify potential new members, plan and execute social and civic activities, solicit and steward affinity members for university funding, and cultivate leadership development and succession planning. The position will also strategize how to identify, strengthen and develop new alumni affinity groups.

The associate director will develop relationships with individual alumni and qualify them as potential leadership annual or major gift prospects. The associate director will partner with development officers to assist with cultivation and stewardship efforts for individual alumni, donors and prospects, and play a supporting role in solicitations, in an effort to increase philanthropic attainment and the university’s alumni participation rate.

This position will be responsible for supervising the student and young alumni programs manager, whose principal responsibility will be engaging current and incoming students and young alumni to inspire a culture of ongoing commitment to the university.


    Manage existing affinity groups to ensure that the groups have meaningful programming opportunities, volunteer service opportunities and university fundraising for programs/services that are tied directly to the mission and interests of the group identity and keep alumni connected to the university. Identify, cultivate, and steward affinity group leaders and volunteers. Collaborate with development officers in the Office of Annual and Special Giving and Office of National Development and Major Gifts, as well as development officers in the schools/college to advance prospective donors toward a philanthropic solicitation. Build relations and communicate with groups continuously, developing leadership and succession planning. Recommend changes/improvements to processes to affinity network goals and objectives to increase engagement and participation. (40%)Work with university partners to identify, create and develop new affinity groups in unique areas of student life, student organizations, and identity in alignment with short- and long-term strategies. Nurture, support, communicate expectations, and provide structure to ensure that new affinity groups are successful and effective. Build relations and communicate with the constituents of these groups continuously, developing leadership and succession planning. Develop plans regarding membership outreach and inclusion. (20%)In partnership with development officers, engage affinity group members and other volunteers to qualify, cultivate and steward individuals who have capacity to make gifts of $10,000 or more to the university. Collaborate with development officers in Annual and Special Giving and National Development and Major Gifts, as well as development officers in the schools/college to advance prospective donors toward a philanthropic solicitation. Support development officers' stewardship efforts through face-to-face and digital engagement with prospects and donors. (20%)Oversee the strategic plan to engage students and new alumni with the alumni association. Mentor and supervise staff member responsible for developing and executing student and young alumni outreach through events and digital engagement. Cultivate the connection between affinity groups and their student organization counterparts to ensure a seamless experience for students transitioning to alumni. (10%)Responsible for developing and executing strategic plans by establishing, measuring and tracking metrics related to programs, events and engagement. Contribute to the annual report of accomplishments and duties. Develop and manage a budget tied to strategic goals of each program. Plan a fiscally responsible budget for all affinity groups and oversee the programming budget for student/young alumni, including student organization program sponsorships. Oversee performance evaluation and resourcing, process improvement, and research to ensure the most efficient and effective use of resources. (10%)


Perform other duties as assigned. (<1%)


Department: Daily contact with the associate vice president, senior director, director, associate director, and all alumni relations and development programs staff as required to perform essential functions.

University: Contact with senior level administrative and central development staff, senior staff in academic units and management centers, and faculty as required to perform essential functions.

External: Contact with alumni, donors, outside vendors and community members as required to perform essential functions.

Students: Contact with students/student volunteers as required to perform essential functions.


Direct supervision of a student and young alumni programs manager.


Experience: 5 or more years of work experience; prefer experience in alumni relations, higher education, non-profit and/or fundraising, public relations, or related field; Previous professional experience in alumni relations is highly desirable.

Education: Bachelor’s degree in a related field required; master’s degree preferred.


    Ability to work with and effectively manage alumni, volunteers, students and student organizations. High degree of energy, organization, creativity, flexibility and organizational skills.Proven ability to operate on a strategic level dealing with complex issues.Ability and willingness to consider and implement best practices among peer institutions.Proven success on strategic implementation.Proven ability to develop and manage budgets tied to strategic goals.Ability to interact with and relate to diverse constituencies.Highly motivated with uncompromising standards of excellence and quality.Demonstrated excellent verbal and written communication and interpersonal skills are necessary, as is ability to interact with diverse internal and external constituencies. Ability to interact with colleagues, supervisors, and customers face to face.Computer proficiency (including Microsoft Office and Google Suite) and ability to learn new programs. Experience with database programming is a plus. Ability to meet consistent attendance.


General office environment. Some travel required.

Diversity Statement

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.


Reasonable Accommodations

Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.



Working at Case Western Reserve University

Case Western Reserve University is among the nation's leading research institutions. Founded in 1826 and shaped by the unique merger of the Case Institute of Technology and Western Reserve University, Case Western Reserve is distinguished by its strengths in educationresearch, service and experiential learning. Located in Cleveland's University Circle, we offer nationally recognized programs in the arts and sciencesdental medicineengineeringlawmanagementmedicinenursing and social sciences.

Student enrollment exceeds 9,800 students, forty percent of whom are undergraduatesFacultyand students hail from more than 90 countries, with academic interests that reach every region of the world. Case Western Reserve, with the support of individuals, corporations and foundations, aids nearly 100 designated research centers.

As a service-oriented institution dedicated to civic leadership, Case Western Reserve seeks individually and collectively to prepare our students to improve the human condition and to direct the benefits of discovery toward a better society. This effort is not limited to the university's classrooms, laboratories, librariesresidence halls and athletic fields, but includes partnerships with many other institutions. We build these partnerships believing that our ability to improve the human condition should begin in our own community.

Case Western Reserve University remains Ohio's top-ranked school among the nation's premier national universities, as ranked by U.S. News & World Report and is the only Ohio institution ranked in the top 50 nationally. We promote a culture of inquiry marked by rigor, creativity, curiosity, innovation, respect, sensitivity and open communication of ideas.

The university supports interdisciplinary partnerships in education and research with numerous faculty holding joint appointments in more than one Case Western Reserve school or department, as well as at neighboring institutions. These relationships launched many of the unique pairings of science, business and liberal arts into the centers and programs that enhance the undergraduate and graduate experience at the university. Our dual degree programs enrich the educational experience for those students who choose to balance the technical requirements of engineering or the sciences with a strong interest in the humanities.

With more than $375 million in research funding annually, the university attracts outstanding undergraduate and graduate students along with renowned faculty whose research has made significant contributions to the way we live and work. Case Western Reserve counts 15 Nobel laureates among our alumni and current and former faculty, including the first American scientist to ever receive the prize.

Our students' experiences in cultural institutions, clinics, social service agencies and industry are not viewed as “extra-curricular,” but create the learning experience that defines a Case Western Reserve education. The university's service programs in the Cleveland Municipal School District have impacted more than 145,000 students with more than 43 signature programs. The university has launched more than 580 community partnerships on the local, national and international levels. Annually the university sponsors Case for Community Day, an event where hundreds of Case Western Reserve employees and students lend their time and talent to targeted community development projects in the Greater Cleveland area.

Our alumni number more than 110,000 and constitute a “who's who” of every profession. Alumni represent one of the university's strongest resources, playing a vital role in campus life through their work as advisors, mentors, friends and advocates.

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