Description
Administrative Associate III, College of Social Work

Regular, Full-time, Market Range 06

This position exists to provide administrative support to the College of Social Work Associate Dean of Academic Affairs (ADAA) and Associate Dean of Equity and Inclusion. This position is vital to supporting the college's timetable, registration, academic reporting, faculty affairs for the College of Social Work, diversity and inclusion events, as well as managing the day-to-day activities related to the offices of the ADAA and ADEI. The person in this position interfaces with CSW administrators, faculty members, students and external constituents.

DUTIES AND RESPONSIBILITIES:

-Manages Associate Dean for Academic Affairs calendar; provide administrative support to the ADAA including: drafting memos, organizing and scheduling meetings, recording and distributing meeting agenda, handouts and minutes.

-Manages the ADAA College email inbox and incoming inquiries.

-Prioritizes, disseminates, and responds to incoming email, phone calls, and oral and written communication.

-Manages Program Director meetings and attends the monthly meetings and collects minutes.

-Provides administrative and logistical support (collecting data, preparing materials, taking minutes and maintaining files) for the CSW new faculty orientation.

-Collects data and prepares materials for Academic Affairs related reporting, including but not limited to: course requests, course buyouts, accreditation...

-Collects data and prepares materials for Academic Affairs related reporting, including but not limited to: course requests, course buyouts, accreditation...

-Serves as the CSW Elements coordinator, manages and oversees faculty compliance, track progress, and prepares reports, Adapt and modify standard procedures to meet the reporting needs of CSW requirements. Trains faculty on the use of Elements and trouble shoot any issues as they arise.

-Communicates with internal individuals, organizations, senior leadership for the campus.

-Communicates and collaborates with Provosts' Office, Chancellor's Office, Dean's offices, College Executive team, Faculty and Staff.

-Coordinates search and screen, accreditation processes, academic program review.

-Disseminates information, materials, and meeting details to ADAA's direct reports.

-Manages meeting agendas and minutes for ADAA-led committees and meetings.

-Enters all CSW courses into Banner including information on course capacity and the faculty member teaching the course.

-Activates and deletes courses based on direction from the ADAA.

-Works with the Registrar's Office on room scheduling.

-Ensure that timetables match the workload documents for accuracy.

Manages Associate Dean for Equity and Inclusion calendar; provide administrative support to the ADEI including: drafting memos, organizing and scheduling meetings, recording and distributing meeting agenda, handouts and minutes.

-Manages the diversity and inclusion email inbox and incoming inquiries.

-Prioritizes, disseminates, and responds to incoming email, phone calls, and oral and written communication.

-Provides administrative and logistical support (event planning, preparing materials, taking minutes and maintaining files) for diversity and inclusion.

Qualifications
MINIMUM REQUIREMENTS:

EDUCATION: Applicant must hold a Bachelor’s Degree or the equivalent in education and experience combined or a minimum of nine years in experience without a degree.

EXPERIENCE: Minimum of 1-2 years recent experience in a professional office environment.

Prefer familiarity with University policies and procedures.

Prefer experience interacting with senior-level personnel in a business or academic environment planning and coordinating events.  Familiarity with The University of Tennessee, its policies and procedures is desired.

WORK SCHEDULE: Monday-Friday

Application Process: The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. Screening of applicants will begin immediately and will continue until the position has been filled. 

Interested individuals should provide a cover letter addressing professional experience relevant to each required minimum qualification, a resume, and complete contact information for 3 professional references.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Social Work
Schedule: Full-time
Job Posting: Jul 22, 2021, 5:55:47 PM