Admissions Coordinator

Hofstra University
Hempstead, NY
Closing date
Oct 21, 2021

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Administrative Jobs
Institutional & Business Affairs, Admissions & Enrollment

Job Details

Admissions CoordinatorSchool/Division:Donald and Barbara Zucker School of Medicine at Hofstra/NorthwellOffice:Office of AdmissionsFull-Time or Part-Time:Full-TimeAbout HofstraHofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the world who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.Description:The Admissions Coordinator provides high-level support and coordination to the Office of Admissions, Associate Dean for Admissions, and Director of Admissions. The successful candidate interacts with a diverse group of students, faculty, staff, applicants, and visitors at all levels within Hofstra University and Northwell Health and acts as liaison to forge productive working partnerships with colleagues to enhance the contributions of the School of Medicine.

Responsibilities include, but are not limited to:

•Organizes a 200-person Admissions Committee; maintains accurate records of contact information, subcommittee membership, and other necessary information
•Manages interview scheduling for over 800 applicants and the Admissions Committee members; ensures that all interviews are assigned within the admissions application processing system and that there is continuous and uninterrupted coverage; ensures that schedules are confirmed via email, phone call, or text message (when necessary); acts as the liaison between the Office of Admissions and Northwell Health staff as it relates to interview scheduling; monitors e-mail communications to ensure cancellations are handled in a timely manner
•Schedules and coordinates all admissions events (in person and virtual) including, but not limited to, interview days, Admissions Committee meetings, annual kickoff meeting, Revisit Weekend, and recruitment events; maintains and updates admissions documents necessary for these events; facilitates printing via WebCRD; orders catering; manages shipping; registration; arranges travel; provides technology troubleshooting experience as necessary
•Assists with maintaining accurate applicant records within the admissions processing system; updates applicants’ statuses; gathers supplemental documents and adds them to applications; maintains a database of VIP applicants and generates reports when requested; creates and distributes acceptance letters
•Completes other special duties and projects, as assigned

This is an on-site position; work for this role is performed on campus.Qualifications:•Bachelor’s degree is required.
•At least three years of progressive experience providing administrative coordination in a fast-paced, intellectually challenging environment is required.
•Must possess excellent customer service skills.
•Must be detail-oriented, able to exercise good judgment and discretion, and capable of handling confidential issues in a professional manner.
•Must have superb computer skills, with proficiency in Zoom and the ability to troubleshoot basic technology issues, Microsoft Office products, including Word (mail merge and tables), Excel, Outlook, PowerPoint, and use the Internet.
•Is able to work independently and within a team, has excellent organizational abilities, and possesses superior oral and written communication skills.
•Must have experience with scheduling and preparing for meetings, and the ability to handle multiple tasks expediently and accurately.
•Occasional early mornings, late evenings, and weekend work required for events/meetings.
Application Instructions:
For consideration, please send your resume to: [email protected]
Voluntary Self-IdentificationAll applicants are invited to complete the three (3) voluntary self-identification formsDeadline:Open until filledDate Posted: 06/17/2021Posting Number: 896733-21


Working at Hofstra University

Hofstra University is a dynamic private university where students will benefit from large-university resources and thrive within a small college atmosphere.  At Hofstra, students can choose from 155 undergraduate and 170 graduate program options within the Frank G. Zarb School of Business; Hofstra College of Liberal Arts and Sciences: the Peter S. Kalikow School of Government, Public Policy and International Affairs; School of Humanities, Fine and Performing Arts; School of Natural Sciences and Mathematics; the Hofstra Northwell School of Medicine at Hofstra University and Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies at Hofstra University; Hofstra University Continuing Education; Honors College; Lawrence Herbert School of Communication; Maurice A. Deane School of Law; School of Education; School of Engineering and Applied Science; and School of Health Professions and Human Services. Students also benefit from small classes (student-to-faculty ratio of 13-to-1 and an average undergraduate class size of just 21 students), flexible schedules, and close proximity to the cultural and networking aspects of New York City.

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