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PhD Program Secretary | Secretary III

Michigan State University
East Lansing
Closing date
Jun 29, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support, Technology, Analysts & Programming
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Job Details

Job no: 713979
Work type: Support Staff
Pay Grade: 09
Major Administrative Unit / College: College Of Nursing
Department: Nursing 10033616
Sub Area: CT- Clerical Tech.
Salary: Salary Commensurate with Experience
Location: East Lansing
Categories: Administrative/Business/Professional, Clerical Technical- CT, Full Time (90-100%), Union
Working/Functional Title

PhD Program Secretary

Position Summary

The PhD Program Secretary in the College of Nursing is the primary administrative support for the Director of the PhD Program. In addition, this position provides support to other faculty related to the PHD program. Areas of support including managing word processing, taking meeting minutes, editing course materials, assisting with university form completion, and assisting with literature searches, manuscripts, and poster presentation; scheduling meetings, assisting in travel arrangements, establishing and maintaining files, calendars, room schedules, and exam databases; answering telephones, sorting mail, interacting with faculty, staff, students, and the public, posting web documents, and providing backup coverage for co-workers. This position provides clerical support to students in the PhD program as they enter and progress through the program, including assisting with preliminary exam, comprehensives, dissertation reviews, annual reviews, abstracts, posters, presentations, grants and travel. In addition, the secretary may have supervisory oversight over students employed in the College of Nursing.

Unit Specific Education/Experience/Skills

Knowledge normally acquired through a high school education; three to five years of related and progressively more responsible or expansive work experience in maintaining accounting ledgers and/or experience in word processing, spreadsheet, database, and/or desktop publishing software. The job may require knowledge of presentation and web page software and technical or medical terminology and/or technical training related to the field of employment; or an equivalent combination of education and experience.

Desired Qualifications

Knowledge of university policies and procedures; familiarity with Microsoft Suite including Outlook; familiarity with EBS financial transaction processing; experience with video conferencing software such as Zoom; Endnote experience; excellent written and verbal communication skills; proofreading experience including correct usage of grammar, writing and editing skills; ability to multi-task, and detailed oriented; excellent customer service skills, ability to provide supervision.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Cover Letter & Resume

Special Instructions

Please provide 3 professional references

Work Hours


Bidding eligibility ends 6/22/2021, at 11:55 PM

Advertised: Jun 16, 2021 Eastern Daylight Time
Applications close: Jun 29, 2021 Eastern Daylight Time


Working at Michigan State University 

Spartans work every day to advance the common good in uncommon ways.

Together, we tackle some of the world’s toughest problems to find solutions that make life better—from alternative energy to better food safety to breakthrough medical and environmental applications achieved through rare isotope research.

We teach. We explore and we discover. We collaborate and lead. We innovate, inspire, and empower. We achieve our potential and create circumstances that help our students and others achieve theirs.

We're good at it, and we've been at it for more than 150 years.

The nation’s pioneer land-grant university, MSU began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation.

Today, MSU is one of the top research universities in the world—on one of the biggest, greenest campuses in the nation. Home to nationally ranked and recognized academic, residential college, and service-learning programs, we’re a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders.

In ways both practical and profound, we work to create a stronger, more sustainable, and more hopeful future for all.

Top Distinctions

U.S. News & World Report ranks MSU

  • 29th among the nation’s public universities
  • First in the nation for 19 years for graduate programs in elementary and secondary education
  • First in the nation for graduate programs in nuclear physics and industrial and organizational psychology
  • First in the nation for undergraduate program in supply chain

Recognized for 11 consecutive years as one of the top 100 universities in the world by Shanghai Jiao Tong University in its annual Academic Ranking of World Universities

Ranks 46th among public universities for in-state students in Kiplinger’s 2013 edition of Best Values in Public Colleges

Silver rating from the Association for the Advancement of Sustainability in Higher Education’s STARS program, which measures and encourages sustainability in education and research; operations; and planning, administration, and engagement

Member of the prestigious 62-member Association of American Universities

Only university in the country with on-campus medical schools graduating allopathic (MD) and osteopathic (DO) physicians, and veterinarians (DVMs)

Among the largest single-campus residence hall system in the country with 27 halls in five neighborhoods and two apartment villages.


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