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ADMINISTRATIVE ASSISTANT

Employer
University of California-Irvine
Location
Irvine
Closing date
Jul 4, 2021

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Institutional & Business Affairs, Clerical & Administrative Support
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Job Details



University of California Irvine

ADMINISTRATIVE ASSISTANT



Updated: Jun 10, 2021
Location: UC Irvine Campus
Job Type:
Department: Pharmaceutical Science


Job Opening ID: 19610Reports To: Assistant Dean of Business and Operations Working Title: Administrative AssistantDepartment: Pharmaceutical ScienceBargaining Unit: CXFLSA: Non-ExemptPayroll Job Code: 004723Job Location: UCI Campus- IrvinePercent of Time: 25%Work Schedule: VariesEmployee Class: Limited Position Summary: Under the general supervision of the Assistant Dean, the incumbent will provide administrative support to the School of Pharmacy and Pharmaceutical Sciences. Responsibilities include but may not be limited to maintaining files, photocopying, and scanning, collecting and distributing office mail, answering phones, receiving and welcoming guests and performing front desk reception, attending and working some events and activities as needed. The successful candidate will demonstrate an ability to work as an efficient, effective problem-solver. Ability to multi-task, prioritize, and stay organized is also important as assignments and responsibilities vary daily based on priorities and events. Compensation Range: Hourly: $20.73 - $24.03 Department Website: https://pharmsci.uci.edu/ Required: General office administration knowledge and work experience.Ability and willingness to learn administrative applications with training.Strong communication skills to interact both verbally and in written format.Customer-service and professional conduct orientation and positive attitude for interacting with all contacts.Attention to detail.Demonstrated ability to learn from mistakes.Basic math skills to understand and create or act on documents such as invoices, purchase documents, service agreements, etc.Skilled at managing Excel and other types of databases and planning systems.Strong organization and time-management skills needed to manage multiple task deadlines with frequent interruptions while maintaining daily operations.Maintaining records, files, and systems for effective planning.Skill in organizing and maintaining electronic and paper documents using systems that allow for easy retrieval for multiple users.Basic working knowledge of Microsoft operating systems' Outlook, Word, Excel, and PowerPoint to support business functions.Ability to work independently on assignments, to gather information and make decisions and judgments, and the knowledge to determine when to consult with others who may have more expertise and experience.Ability to work as a team player, providing constructive contributions, information, and backup as appropriate.Demonstrated ability to exercise discretion, sound judgment, and maintain strict confidentiality regarding sensitive issues and information. Preferred: Experience working in a higher education environment. Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts. The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500. Job Opening ID: 19610Reports To: Assistant Dean of Business and Operations Working Title: Administrative AssistantDepartment: Pharmaceutical ScienceBargaining Unit: CXFLSA: Non-ExemptPayroll Job Code: 004723Job Location: UCI Campus- IrvinePercent of Time: 25%Work Schedule: VariesEmployee Class: Limited Position Summary: Under the general supervision of the Assistant Dean, the incumbent will provide administrative support to the School of Pharmacy and Pharmaceutical Sciences. Responsibilities include but may not be limited to maintaining files, photocopying, and scanning, collecting and distributing office mail, answering phones, receiving and welcoming guests and performing front desk reception, attending and working some events and activities as needed. The successful candidate will demonstrate an ability to work as an efficient, effective problem-solver. Ability to multi-task, prioritize, and stay organized is also important as assignments and responsibilities vary daily based on priorities and events. Compensation Range: Hourly: $20.73 - $24.03 Department Website: https://pharmsci.uci.edu/ Required: General office administration knowledge and work experience.Ability and willingness to learn administrative applications with training.Strong communication skills to interact both verbally and in written format.Customer-service and professional conduct orientation and positive attitude for interacting with all contacts.Attention to detail.Demonstrated ability to learn from mistakes.Basic math skills to understand and create or act on documents such as invoices, purchase documents, service agreements, etc.Skilled at managing Excel and other types of databases and planning systems.Strong organization and time-management skills needed to manage multiple task deadlines with frequent interruptions while maintaining daily operations.Maintaining records, files, and systems for effective planning.Skill in organizing and maintaining electronic and paper documents using systems that allow for easy retrieval for multiple users.Basic working knowledge of Microsoft operating systems' Outlook, Word, Excel, and PowerPoint to support business functions.Ability to work independently on assignments, to gather information and make decisions and judgments, and the knowledge to determine when to consult with others who may have more expertise and experience.Ability to work as a team player, providing constructive contributions, information, and backup as appropriate.Demonstrated ability to exercise discretion, sound judgment, and maintain strict confidentiality regarding sensitive issues and information. Preferred: Experience working in a higher education environment. Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts. The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.

To apply, visit https://careersucirvine.ttcportals.com/jobs/6938959-administrative-assistant





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Organization

Founded in 1965, UC Irvine combines the strengths of a major research university with the bounty of an incomparable Southern California location. Over five remarkable decades, UCI has become internationally recognized for efforts that are improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community.UC student center

With more than 33,000 students, 1,200 faculty members and 10,000 staff, UCI is among the fastest-growing campuses in the University of California system. Increasingly a first-choice campus for students, UCI ranks among the top U.S. universities in the number of undergraduate applications and continues to admit freshmen with highly competitive academic profiles. Orange County’s second-largest employer, UCI generates an annual economic impact on the county of $5 billion.

UCI is a center for quality education that honors classic instruction while incorporating the best new scholarship. U.S. News & World Report consistently ranks UCI among the nation’s best universities. Achievements in the sciences, social sciences, social ecology, arts, humanities, medicine and business also have garnered numerous national rankings for UCI’s schools, departments and programs. Three UCI researchers have won Nobel Prizes – most recently Irwin Rose, in chemistry, in 2004.

Interdisciplinary research, a UCI hallmark, is evident in the California Institute for Telecommunications and Information Technology, or Calit2, Newkirk Center for Science and Society, Center for the Study of Democracy, Institute of Transportation Studies, Institute for Genomics and Bioinformatics, and innovative instructional programs in biomedical engineering, international studies, global cultures, arts and technology, and other collaborations.

The university is dedicated to excellence through diversity and to the goal of reflecting equity and inclusion in our faculty, staff and student populations. Faculty and staff diversity affinity groups foster cross-departmental social interaction, professional networking, cultural competencies, recruiting and mentoring.

Committed to the Community

UCI reaches beyond the classroom and laboratory to help solve societal issues and support human development. In the health sciences, UCI is noted for its research on cancer, the neurosciences and the genetic underpinnings of disease. UCI Medical Center, Orange County’s only university hospital and Level I trauma center, has been ranked among the nation’s best hospitals by U.S. News & World Report for 16 consecutive years.

UC Irvine parkA major intellectual and cultural center, UCI engages the community through public activities and events. Speakers on campus, for example, have included Nobel Peace Prize winners His Holiness the XIV Dalai Lama, former Soviet leader Mikhail Gorbachev and Iranian human rights activist Shirin Ebadi, all of whom also received the UCI Citizen Peacebuilding Award for their efforts toward world peace.

The university is also addressing the needs of the community and growing world population in an environmentally sustainable way. From the development of new and reliable processes for electricity and alternative fuels to critical water and waste management solutions, UCI consistently tops the list in Sierra magazine’s “Coolest Schools” report, its annual sustainability ranking of U.S. colleges and universities.  

A hub for innovation and entrepreneurship, the university collaborates with the community on many strategic partnerships such as UCI Applied Innovation , a center which brings campus-based discoveries together with Orange County’s vibrant business sector to support job creation and economic growth. Development also continues on the 185-acre University Research Park adjacent to campus, where R&D companies enjoy collaborative opportunities in medical research, biotechnology, engineering, computer science and business.

UCI is benefiting the community and the world in countless ways through its scholarly, scientific, creative and economic contributions. On its way to becoming a flagship UC campus and one of the nation’s very best universities, UCI has embarked on a strategic plan that will ensure the campus continues to inspire excellence as it fulfills its research, teaching and public service missions in the decades ahead.

Find Us
Website:
Telephone
949-824-5011
Location
University of California, Irvine
Irvine
CA
92697
US
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