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Administrative Assistant VI

Employer
Worcester Polytechnic Institute
Location
Worcester
Closing date
Jul 10, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
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Job Details




JOB TITLE
Administrative Assistant VI

LOCATION
Worcester

DEPARTMENT NAME
Mathematical Sciences Operations

DIVISION NAME
Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY
Provide clerical and administrative support to the department of Mathematical Sciences. The ideal candidate will possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel. We are looking for a resourceful individual, with good problem-solving skills, organization skills and with the ability to prioritize tasks. We value interest in continuous learning of new competencies to excel at the position and flexibility to work in a team.

JOB DESCRIPTION

Responsibilities:
  • Provides support to the Operations Manager for department events, workshops, conferences, student hires, record keeping, overall operations of department office.
  • Process expense reports, check requests, maintains budget records, assist in administration of budget and budget planning using all available applications of university software.
  • Assist in annual budget coordination; maintains and tracks departmental records and provides support or implementation of department and university administrative policies and procedures.
  • Provides administrative assistance associated with sponsored research in accordance with all applicable regulations and policies.
  • Assist with departmental hiring procedures, scheduling visits, travel arrangements. Interfaces with Talent & Inclusion to facilitate hiring needs.
  • Assist with website content, marketing materials, colloquium, seminar, special lectures, announcements, department news. Assist in updating and maintaining web site content.
  • Provides support for faculty meetings, prepares minutes
  • Assist in planning and orchestrating events such as colloquiums, seminars, undergraduate and graduate activities, project presentation day, math meet, receptions, etc.
  • Receive and work with students, visitors, and faculty to make them feel welcome and to meet their needs.

Requirements:
  • Bachelor's degree preferred with 3- 5 years of experience preferably in higher education.
  • Strong computer skills, including proficiency with Microsoft Office (Excel, Word, PowerPoint, Access, Outlook) and other office productivity software tools.
  • Strong customer service and interpersonal and communication skills to work with other staff, faculty, students, co-workers, visitors, and parents.
  • Ability to work autonomously and handle multiple tasks simultaneously in a fast-paced deadline-driven environment.
  • Other duties as assigned
  • WPI is passionate about creating an inclusive workplace that promotes and values diversity. We are looking for candidates who can support our commitment to equity, diversity and inclusion.


FLSA STATUS
United States of America (Non-Exempt)

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We are seeking individuals with diverse backgrounds and experiences who will contribute to a culture of creativity and collaboration, inclusion, problem solving and change making.

To apply, visit: https://wpi.wd5.myworkdayjobs.com/en-US/WPI_External_Career_Site/job/Worcester/Administrative-Assistant-VI_R0001350

About WPI
WPI is a vibrant, active, and diverse community of extraordinary students, world-renowned faculty, and state of the art research facilities. At WPI, we have competitive and comprehensive benefits, including health insurance, long-term care, retirement, tuition assistance, flexible spending accounts, work-life balance and much more.

Diversity & Inclusion at WPI
WPI is committed to creating an inclusive workplace where everyone feels valued and respected; a place where every student, faculty and staff member can be themselves, so that they can study, live, and work comfortably, to reach their full potential, and make meaningful contributions in order to meet departmental and institutional goals. WPI thrives on innovative practice and welcomes diverse perspectives, insight, and people from diverse lived experiences, to enhance the community environment and propel the institution to the next level in a competitive, global marketplace.





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Organization

Founded in Worcester, Mass., in 1865, WPI was one of the nation's earliest technological universities. From our founding days, WPI has taken a unique approach to science and technology education.

Our undergraduate and graduate students emerge ready to take on some of the most difficult challenges in science and technology. More important, they understand how their work can truly impact society and improve our lives. WPI campus

Great Minds at Work in the classroom and around the world 
WPI's academic departments offer more than 50 undergraduate and graduate degree programs in science, engineering, technology, management, the social sciences, and the humanities and arts, leading to the BA, BS, MS, ME, MBA, and PhD.

At sites as close as our home city of Worcester and at over 40 other locations in 25 countries,WPI’s Global Projects Program immerses students in new cultures to tackle unstructured problems in ways that are meaningful to local sponsors in real communities. This is not your typical study abroad.

WPI faculty members and students are engaged in advanced, multidisciplinary research across a broad range of fields—from cutting-edge work in tissue engineering and regenerative medicine, to explorations of the technological and policy issues surrounding cybersecurity, to studies of issues as diverse as firefighter health and security and the fire safety challenges of green buildings.

A highly regarded institution

Among recent honors for WPI are the 2016 Bernard M. Gordon Prize for Innovation in Engineering and Technology Education and the No. 1 ranking for “faculty who best combine research and teaching.” (Wall Street Journal/Times Higher Ed, 2016) 

WPI professorA beautiful campus in a central location
WPI’s compact 95-acre campus is set atop one of Worcester’s “seven hills” on the residential outskirts of town. Old English stone buildings are focal points of the architecture, but modern facilities have moved in to claim their own space on the immaculately kept grounds. WPI’s newest building, the Foisie Innovation Studio, is slated to open in Fall 2018 and will house high-tech classrooms, makerspaces, labs, and a residence hall for 140 students. 

Learn more at wpi.edu.

 

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