Administrative Assistant II

Employer
University of San Diego
Location
San Diego

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

Job Details


Administrative Assistant II; Burnham-Moores Center for Real Estate
Posting #
3633

Department Description:
The Burnham-Moores Center offers a dedicated team of career services professionals who help students assess their personal strengths to determine the best career direction and opportunities within the real estate industry and matches students with professionals in their specific area of interest. The center's career assessment program helps students map out their ideal real estate path and provides a full range of career services, including mentorships, internships, career counseling and an annual Real Estate Career Expo to serve students, alumni and employers.

University Description:
The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges.

Detailed Description:
This is a full-time, temporary, benefits based position with an anticipated end date of June 19, 2022. This position provides administrative support to faculty, the real estate department, and other employees in the Burnham Moores Center for Real Estate.

Duties & Responsibilities:

General Administration
• Greet and provide excellent customer service to our visitors, faculty, students, alumni and staff by assisting them with their inquiries
• Conduct research using Internet and databases
• Schedule meetings, round tables for professors which include searching room availability, ordering food and preparing name badges, prepare agenda and instructions on campus access, send invites, arrange parking for guests, etc.
• Assist others in the real estate department and on the BMC team as needed including help with BMC events (prep and the actual event), scholarships and alumni support.
• Prepare calendar of real estate undergrad classes & MSRE classes for distribution to team

Real Estate Faculty Support
• Assist professors with drafting correspondence, including preparing Power Point presentations, updating information in various excel files and databases (Digital Measures), assist with gathering information from professors for social media, press releases and newsletter
• Assisting with administration of Center related websites utilized by the faculty to serve the students and industry
• Coordinate Professor's travel and accommodation reimbursements
• Coordinate access to Costar for students and faculty
• Distribute class evaluation forms to professors with instructions and write emails or attend class to ensure the integrity of the process

MS in Real Estate Support
• Support MSRE recruitment by creating class visit calendars, updating news subscriptions for prospective students, tracking application progress, helping with events as needed, assist with data cleanup and maintaining reports as needed, etc.
• Provide support to MSRE students by assisting with orientation and graduation, sending out a weekly newsletters, processing reimbursements, etc.

Real Estate Career Services Support
• Assist with updating Salesforce for mentor and speaker volunteers in Salesforce
• Assist with ordering and preparing invoices for McQuaig assessments
• Assist with maintaining all master reports relating to McQuaig, internship and employment data, career events
• Assist with creation of mass email using Wix and Canva

Other
• Other duties as assigned

Minimum Qualifications:
• Bachelor's Degree and 1 year of administrative assistant experience
OR HS Diploma and 3 years administrative assistant experience

Performance Expectations - Knowledge Skills and Abilities:
• Basic level Excel, Microsoft Word and Power Point
• Familiar with WORDPRESS for website administration
• Friendly disposition
• Ability to multi-task and meet deadlines
• Detailed oriented and excellent organization skills
• Strong writing skills and able to draft correspondence
• Ability to solve problems efficiently and effectively

Tools & Equipment Used:
• Computer, printer, scanner, fax machine, telephone, and general office equipment.

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Posting Salary: 	Commensurate with experience; Excellent Benefits.

Special Application Instructions:'
Visit https://jobs.sandiego.edu/cw/en-us/job/494529/administrative-assistant-2 to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at [email protected]

Additional Details:
Hours: 37.5 per week

Closing date: Open until filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.





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Organization

The University of San Diego is a Roman Catholic institution committed to advancing academic excellence, expanding liberal and professional knowledge, creating a diverse and inclusive community, and preparing leaders dedicated to ethical conduct and compassionate service.

Located on 180 acres overlooking the city of San Diego, Mission Bay and the Pacific Ocean, the campus is a community treasure, with Spanish Renaissance-inspired buildings and breathtakingly beautiful landscapes.

Chartered in 1949, the university enrolls more than 7,000 students and is known for its commitment to teaching, the liberal arts, the formation of values and community service. In less than 60 years, the University of San Diego has grown from a local college with 50 students and a handful of professors to a nationally ranked university. This achievement is the direct result of a single, unwavering expectation: academic excellence.

USD offers more than 60 bachelor's, master's and doctoral degrees. The university adds depth to education by inspiring students to grow spiritually, morally and socially. The breadth of programs and depth of facilities means that students can easily find a course of study that ignites their intellectual fire. In the classroom, coursework across disciplines encourages students to develop their critical thinking skills.

Small class size means the instructors know their students and can stimulate curious minds with anything from participation in a research project to an after-class discussion on topic. Instructors welcome the free exchange of complex ideas in an environment of tolerance and civility. In this environment, students begin a lifelong habit of appreciating and cultivating their individual gifts.

To complement this instruction, the university's Honors program provides a challenging curriculum for USD's uniquely motivated students. The university also holds memberships in several honor societies, including Phi Beta Kappa.

While intellectual growth is key, USD adds depth to the education experience by inspiring students to grow spiritually, morally and socially. An active faith community invites widespread student participation. In the classroom, study is accompanied by an examination of ethics and values University of San Diego students inquire freely and challenge ideas, exercise moral, spiritual and social judgment, serve others, and contemplate social justice in their lives and in their chosen fields. These students are truly educated. These students achieve excellence.

Students, faculty and staff are active members of the community, volunteering time and expertise, fostering friendships, and working to preserve the region’s unique character. With a population of more than 7,500 students and approximately 2,000 employees, the university impacts the life of the area economically, politically and socially. In turn, the university welcomes the community to participate in campus life, through classes, special events, sports, forums and tours.

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