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Program Coordinator, Senior

Employer
University of Arizona
Location
Tucson, AZ
Closing date
Jul 23, 2021

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Institutional & Business Affairs, Program Administration, Technology, Analysts & Programming
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Job Details

Posting Number:

req5673

Department:

Vet Med Administration

Department Website Link:

https://vetmed.arizona.edu/

Location:

Outside of Tucson

Address:

1580 E Hanley Blvd, Oro Valley, AZ 85737-9525 USA

Position Highlights:

The University of Arizona’s College of Veterinary Medicine invites applicants for the position of Program Coordinator, Senior (Building Manager I). This position provides high quality support to the Facilities and Operations Team, which includes supporting the Director of Facilities & Operations, the Senior Elentra Architect and the Vet Med Hub Team, and the I.T. Manager. A successful candidate will exercise initiative, resourcefulness, and good judgment working in an environment that is very fast-paced. They will also be competent using a variety of computer software programs; have a high proficiency and comfort in multi-tasking; possess a strong customer service orientation; and have strong oral and written communication skills. The Program Coordinator, Senior must demonstrate a high capacity to respond to requests in a timely manner with diplomacy and discretion. This position will serve as a main support person to the college's operations and facilities teams.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.


Duties & Responsibilities:

  • Works closely with the Director of Facilities & Operations to make sure that policies and procedures are in place around all of the college's facilities and operations.
  • Coordinates activities around events and day to day operations, and arranges for repairs when needed.
  • Coordinates meetings and takes meeting notes for the department.
  • Tracks and oversees incoming daily facilities and operations requests and assigns them accordingly. Follows up to ensure work is completed.
  • Coordinates building access and manages key requests and reports.
  • Works with the DOFO and I.T. Manager to maintain all of the campus' inventory and tagging.
  • Assists with moving and setting up furniture and I.T. for events and classes.
  • Orders equipment and materials as needed.
  • Works with the DOFO to keep records of Lab Safety and reports those to RM and RLSS.
  • Works with the DOFO to construct and maintain version control of Emergency Preparedness plans and policies.
  • Researches new services and appliances to facilitate operations.
  • Ensures compliance with health and safety regulations and liaisons with risk management groups as assigned by the DOFO.
  • Responds to urgent maintenance calls and participates in the creation of emergency preparedness plans.
  • Works with DOFO to ensure safety and security protocols are written and in place, and adhered to by faculty, staff, and students.
  • Works with DOFO and I.T. Manager to identify the colleges' needs around space, I.T. and a/v.
  • Works with the I.T. Manager to do light I.T. work that includes but is not limited to setting up new employee workstations, installing software, and printer maintenance.
  • Performs other duties as assigned.

Knowledge, Skills, & Abilities:

  • Knowledge of MS Office Word, Excel, and PowerPoint.
  • Exceptional organizational, detail, and written/oral communication skills.
  • Ability to multitask in a fast –paced environment and meet stringent deadlines.
  • Ability to work collaboratively with minimal supervision.
  • Sound judgment and the ability to think quickly during emergencies.

Minimum Qualifications:

  • High school diploma or equivalent, or equivalent learning attained through experience required.
  • Minimum of one year of relevant work experience required.

Preferred Qualifications:

  • 3 years of relevant work experience
  • FLSA:

    Non-Exempt

    Full Time/Part Time:

    Full Time

    Number of Hours Worked per Week:

    40

    Job FTE:

    1.0

    Work Calendar:

    Fiscal

    Job Category:

    Facilities, Grounds and Infrastructure

    Benefits Eligible:

    Yes - Full Benefits

    Rate of Pay:

    DOE

    Compensation Type:

    hourly rate

    Grade:

    8

    Career Stream and Level:

    PC1

    Job Family:

    Facilities Mgmt & Services

    Job Function:

    Facil, Grounds, & Infra

    Type of criminal background check required::

    Name-based criminal background check (non-security sensitive)

    Number of Vacancies:

    1

    Target Hire Date:

    7/26/2021

    Expected End Date:

    Contact Information for Candidates:

    Sara Saeed
    [email protected]

    Open Date:

    6/14/2021

    Open Until Filled:

    Yes

    Documents Needed to Apply:

    Resume and Cover Letter

    Special Instructions to Applicant:

    Diversity Statement:

    At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

    Organization

    As Arizona’s First University, founded in 1885, the University of Arizona now serves nearly 46,000 students, from undergraduates to doctoral candidates. A public land grant university, we work together to expand human potential, explore new horizons, and enrich life for all.

    We constantly strive to be a best-in-class place to learn, research, and work. We educate innovative, adaptive learners and problem solvers who are prepared to lead meaningful lives and improve society in the Fourth Industrial Revolution Economy. Our Strategic Plan details how we intend to drive social, cultural, and economic impact, in Arizona and across the world.

    As a Research I university and member of the Association of American Universities, the University of Arizona hosts two medical schools as well as the only veterinary college in Arizona. More than 16,500 faculty, staff, and graduate students produce over $687 million in research annually, ranking us among the top 20 public research universities in the nation.

    Transdisciplinary research excellence – the true seamless integration across disciplinary university-community boundaries – is an undergirding philosophy deeply rooted in our history. Notably, our BIO5 Institute brings together scientists from agriculture, medicine, pharmacy, basic science, and engineering to treat disease, feed humanity, and preserve livable environments.

    We strive for excellence in all our 200-plus undergraduate majors and 150 graduate programs. Our faculty are renowned for ground-breaking research in astronomy and planetary sciences; climate, environment, and solar energy; cancer and biotechnology; optical sciences; electrical and computer engineering; and management information systems. Research us yourself on our interactive FactBook.

    As Arizona public employees, we enjoy comprehensive benefits. Among these are a choice of retirement plans, high-quality medical insurance subsidized at 85% of cost; and dental, vision, short- and long-term disability, and life insurance plans. An unusually generous qualified tuition reduction program is one of the benefits our employees, their spouses or domestic partners, and children value most.

    Who We Are

    Our core values proclaim who our Wildcat community is and what we stand for:

    Integrity: Be honest, respectful, and just.

    Compassion: Choose to care.

    Exploration: Be insatiably curious.

    Adaptation: Stay open-minded and eager for what’s next.

    Inclusion: Harness the power of diversity.

    Determination: Bear down! (Yes, there’s a story here.)

    Where We Are

    Our Main and Health Sciences campuses are located near downtown Tucson. In addition, we operate a College of Applied Science & Technology in southeastern Arizona, a Biomedical Campus in Phoenix, a Veterinary College north of Tucson, and extension offices in every Arizona county. Despite a metro population of 1 million people, Tucson retains the feel of a small town where everyone knows one another. Ringed by mountains, blessed with abundant sunshine, and recognized as a bicycle-friendly city, Tucson is ideal for outdoor exploration. The second largest city in Arizona also offers cultural, artistic, and social amenities to feed your insatiable curiosity. Emblematic of the desert Southwest, the Sonoran Desert is a region steeped in Native American and Latina/o culture.

    Diversity Profile

    Our Commitment to Inclusive Excellence

    The University of Arizona sits on the homeland of the Tohono O’odham, the Desert People. In 1775, the Spanish Presidio San Agustín de Tucsón displaced the Native people from the floodplain of the Santa Cruz River. With Mexican Independence in 1821, Tucson became part of the Mexican state of Sonora, and might still be so but for the 1853 Gadsden Purchase.

    The University of Arizona takes advantage of our unique location and history through initiatives from cross-border collaborative research in arid lands and water management to workshops for women entrepreneurs in Sonora.

    The Native Peoples Technical Assistance Office serves as a liaison between Native nations and the research arm of the university, focused on building capacity and research support for tribal community development.

    The university of Arizona is proud to be a federally designated Hispanic Serving Institution and one of 9 US institutions to receive the inaugural Seal of Excelencia for demonstrating positive Latina/o student outcomes. We rank No. 1 for the number of doctoral degrees awarded to Native American students, and No. 9 for the number awarded to Latina/o students.

    Student success, particularly educational equity for historically underserved groups, is an institutional priority. We have more than 10,000 First Cats (first-generation college students). The Strategic Alternative Learning Techniques (SALT) Center is nationally recognized for its innovative and successful academic support programs for students with learning and attention challenges.

    The University of Arizona has many student cultural clubs and organizations. View the list on the Equity, Inclusion, and Title IX website.

    These are some of our cutting-edge centers and programs:

    Arizona Hispanic Center of Excellence (AZ-HCOE) works to increase the number of Latina/o physicians, enhance health research serving Latinas/os, and improve the cultural competency of health care services in Latina/o communities.

    Binational Migration Institute (BMI) is an association of US and Mexican scholars researching the consequences of immigration enforcement policies on Latina/o communities.

    Institute for LGBT Studies develops curriculum, promotes research, and presents public programming addressing the histories, politics, and cultures of lesbian, gay, bisexual and transgender people.

    Institute for the Study of Religion and Culture (ISRC) serves as a research and outreach center focused on the role of religion in international politics.

    Native American Research and Training Center (NARTC) conducts health-related research and training projects to help improve quality of life for Native Americans.

    Native Nations Institute (NNI) conducts policy analysis and research dedicated to building capable Native nations.

    Find Us
    Location
    United States
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