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Student Life Office Coordinator

Employer
Coe College
Location
Cedar Rapids, IA, 52402

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Administrative Jobs
Student Affairs, Residence Life
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Student Life Office Coordinator Student Life Office Coordinator Student Life Office Coordinator Student Life Office Coordinator Coe College seeks an organized and detail oriented individual for the position of Student Life Office Coordinator. The Student Life Office Coordinator supports the Dean of Student Experiences as well as the Office of Student Life. This position’s primary responsibilities include scheduling, budgeting, file management, support for residence life records, creation of campus ID’s, and providing front line support to students and professional staff in the Student Life Office. Essential Job Responsibilities:
  • Serve as the first point of contact for students, faculty and staff entering the Student Life Office suite, assisting students in connecting with professional staff, scheduling appointments for the Dean of Student Experience and internal team meetings, and coordinating mail delivery and office supplies.
  • Enter and maintain data, and run reports for the student module of the campus student information system (Jenzabar), and the housing database (Residence by Symplicity).
  • Pay and track departmental invoices, pull monthly financials, and reconcile budget accounts where needed.
  • Hire, schedule, train, and delegate daily tasks to Coe student work staff.
  • Maintain the college badge system by printing new IDs, changing building access where applicable, depositing funds for lost badges, and running periodic reports for system verifications.
  • Enter and manage data and files for a variety of areas, including residence life, conduct, counseling, diversity, equity and inclusion.
  • Support counseling staff through scheduling, coordination and connection of off-campus resources for students as needed.
Qualifications:
  • Four year college degree required.
  • 2-3 years prior experience as an administrative assistant.
  • Database proficiency required. Knowledge of Coe software systems, i.e. Jenzabar, my.coe.edu, Everfi, OnGuard/Lenel badge software applications, etc. desired.
  • Microsoft Office proficiency in Word, Excel, and PowerPoint and ability to learn and apply college computer systems
  • Successful completion of a background check in accordance with Coe College policy.
Knowledge, Skills and Competencies: Position Specific:
  • Competency in Microsoft Office products in order to track financial and student data, create minutes and procedure documentation, create event programs and other general office applications.
  • Student-centered approach in every aspect of the requirements of the position and inclusive in communication, support, and collaboration with others.
  • Detail orientation, including the ability to critically analyze data to ensure accuracy in reporting.
  • Working knowledge of various campus departments and their functions in order to communicate requests and work mutually to accomplish all college goals.
Coe Competencies:
  • Dedication to the educational mission of a private, residential liberal arts college.
  • Ability to maintain positive relationships in a collaborative and diverse team atmosphere.
  • Commitment to excellent customer and/or student service.
  • Demonstrated ethical and responsible decision making.
  • Consistent attendance and accountability necessary to meet position objectives.
Working Conditions and Physical Requirements:
  • Typical office hours and office setting
Coe is committed to fostering a multicultural environment and encourages applications from individuals who will help fulfill that goal. We value the input of multiple viewpoints and diverse perspectives and aim to create an academic community that is rich with cultural, social and intellectual diversity. Coe College is an equal opportunity employer. Coe College seeks an organized and detail oriented individual for the position of Student Life Office Coordinator. The Student Life Office Coordinator supports the Dean of Student Experiences as well as the Office of Student Life. This position’s primary responsibilities include scheduling, budgeting, file management, support for residence life records, creation of campus ID’s, and providing front line support to students and professional staff in the Student Life Office. Essential Job Responsibilities: Essential Job Responsibilities:
  • Serve as the first point of contact for students, faculty and staff entering the Student Life Office suite, assisting students in connecting with professional staff, scheduling appointments for the Dean of Student Experience and internal team meetings, and coordinating mail delivery and office supplies.
  • Enter and maintain data, and run reports for the student module of the campus student information system (Jenzabar), and the housing database (Residence by Symplicity).
  • Pay and track departmental invoices, pull monthly financials, and reconcile budget accounts where needed.
  • Hire, schedule, train, and delegate daily tasks to Coe student work staff.
  • Maintain the college badge system by printing new IDs, changing building access where applicable, depositing funds for lost badges, and running periodic reports for system verifications.
  • Enter and manage data and files for a variety of areas, including residence life, conduct, counseling, diversity, equity and inclusion.
  • Support counseling staff through scheduling, coordination and connection of off-campus resources for students as needed.
  • Serve as the first point of contact for students, faculty and staff entering the Student Life Office suite, assisting students in connecting with professional staff, scheduling appointments for the Dean of Student Experience and internal team meetings, and coordinating mail delivery and office supplies.
  • Enter and maintain data, and run reports for the student module of the campus student information system (Jenzabar), and the housing database (Residence by Symplicity).
  • Pay and track departmental invoices, pull monthly financials, and reconcile budget accounts where needed.
  • Hire, schedule, train, and delegate daily tasks to Coe student work staff.
  • Maintain the college badge system by printing new IDs, changing building access where applicable, depositing funds for lost badges, and running periodic reports for system verifications.
  • Enter and manage data and files for a variety of areas, including residence life, conduct, counseling, diversity, equity and inclusion.
  • Support counseling staff through scheduling, coordination and connection of off-campus resources for students as needed.
    • Qualifications: Qualifications:
    • Four year college degree required.
    • 2-3 years prior experience as an administrative assistant.
    • Database proficiency required. Knowledge of Coe software systems, i.e. Jenzabar, my.coe.edu, Everfi, OnGuard/Lenel badge software applications, etc. desired.
    • Microsoft Office proficiency in Word, Excel, and PowerPoint and ability to learn and apply college computer systems
    • Successful completion of a background check in accordance with Coe College policy.
  • Four year college degree required.
  • 2-3 years prior experience as an administrative assistant.
  • Database proficiency required. Knowledge of Coe software systems, i.e. Jenzabar, my.coe.edu, Everfi, OnGuard/Lenel badge software applications, etc. desired.
  • Microsoft Office proficiency in Word, Excel, and PowerPoint and ability to learn and apply college computer systems
  • Successful completion of a background check in accordance with Coe College policy.
    • Knowledge, Skills and Competencies: Knowledge, Skills and Competencies: Position Specific:
    • Competency in Microsoft Office products in order to track financial and student data, create minutes and procedure documentation, create event programs and other general office applications.
    • Student-centered approach in every aspect of the requirements of the position and inclusive in communication, support, and collaboration with others.
    • Detail orientation, including the ability to critically analyze data to ensure accuracy in reporting.
    • Working knowledge of various campus departments and their functions in order to communicate requests and work mutually to accomplish all college goals.
  • Competency in Microsoft Office products in order to track financial and student data, create minutes and procedure documentation, create event programs and other general office applications.
  • Student-centered approach in every aspect of the requirements of the position and inclusive in communication, support, and collaboration with others.
  • Detail orientation, including the ability to critically analyze data to ensure accuracy in reporting.
  • Working knowledge of various campus departments and their functions in order to communicate requests and work mutually to accomplish all college goals.
    • Coe Competencies:
    • Dedication to the educational mission of a private, residential liberal arts college.
    • Ability to maintain positive relationships in a collaborative and diverse team atmosphere.
    • Commitment to excellent customer and/or student service.
    • Demonstrated ethical and responsible decision making.
    • Consistent attendance and accountability necessary to meet position objectives.
  • Dedication to the educational mission of a private, residential liberal arts college.
  • Ability to maintain positive relationships in a collaborative and diverse team atmosphere.
  • Commitment to excellent customer and/or student service.
  • Demonstrated ethical and responsible decision making.
  • Consistent attendance and accountability necessary to meet position objectives.
    • Working Conditions and Physical Requirements: Working Conditions and Physical Requirements:
    • Typical office hours and office setting
  • Typical office hours and office setting
    • Coe is committed to fostering a multicultural environment and encourages applications from individuals who will help fulfill that goal. We value the input of multiple viewpoints and diverse perspectives and aim to create an academic community that is rich with cultural, social and intellectual diversity. Coe College is an equal opportunity employer. Coe is committed to fostering a multicultural environment and encourages applications from individuals who will help fulfill that goal. We value the input of multiple viewpoints and diverse perspectives and aim to create an academic community that is rich with cultural, social and intellectual diversity. Coe College is an equal opportunity employer.

    Organization

     

    Coe College is a national, residential liberal arts college offering a broad array of programs in the arts, sciences and professions. The campus encompasses nearly 70 acres in the heart of Iowa’s second largest city, Cedar Rapids, and is adjacent to the MedQuarter Regional Medical District. 

    A member of the Associated Colleges of the Midwest (ACM), Coe enrolls 1,400 students and has approximately 415 full- and part-time employees. This includes nearly 90 full-time faculty members and 180 full-time staff members. The nine largest incoming classes in the college’s history have all come in the last nine years, with the most recent class totalling 436 students from 27 states and six countries.

    The college offers over 60 areas of study with a 4-4-1 academic calendar including an optional May Term. Nearly all students live on campus all four years, and 90% of students are involved in one or more co-curricular activities. 

    Producing 32 Fulbright Scholars in the last eight years, Coe has been named a top producer of U.S. Fulbright students when compared nationally with all colleges and universities. The college provides a highly personalized approach to education with an average class size of 16 students and a student faculty ratio of 11:1. Coe is ranked among the top 20% of all colleges and universities (according to U.S. News & World Report), and hosts a Phi Beta Kappa chapter.

    Coe’s nearly 70-acre campus includes 40 buildings and serves as an urban field station creating opportunities for students and faculty to research and study interaction of the city with the campus environment. An extension of campus includes Coe’s Wilderness Field Station, which is situated on 120 acres of land in the Boundary Waters of Minnesota. 

    Recent capital improvement projects exceeding $40 million in investments include the renovation and expansion of Coe’s athletic facilities, renovation of Hickok Hall, an addition to and renovation of Peterson Hall of Science and renovation of Stewart Memorial Library to create the Learning Commons. 

    For the past decade, nearly 100% of Coe graduates have been employed, in grad school, or engaging in public service within nine months of graduation. Our location in Cedar Rapids means students have access to an extensive network of employment, internship, research and networking opportunities. That’s why The Princeton Review ranks Coe as the #10 best private college in the nation for internships and the #20 best private college in the nation for alumni network.

    Our C3: Creativity, Careers, Community center is dedicated to working one-on-one with students to help them identify and land internship placements that match their unique interests and goals. Research opportunities have taken students to laboratories in the United Kingdom, Germany, China, and many other locations around the world. Students can participate in one of over 40 off-campus study programs in Washington, DC; New York City; and dozens of foreign countries.

     

     

     

     

    Company info
    Website
    Telephone
    3193998000
    Location
    1220 1st Ave NE
     Cedar Rapids
    IA
    52402
    US
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