Counseling Services Administrative Assistant
- Employer
- Kenyon College
- Location
- Gambier, OH
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Student Affairs, Counseling
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Job no: 492726
Work type: Non-Exempt Staff
Location: Gambier, OH
Categories:
- Provide office coverage during normal business hours of the academic year.Coordinate student appointments (either by phone, email or in-person) in a respectful, professional manner. Direct students to crisis support resources (i.e. ProtoCall).Assist with the referral of students to outside health care providers.Office support of accounting including procurement card reconciliation, purchasing, and payment orders.Student medical record management including daily file organizing in the electronic health record, providing requested records, and overseeing the transfer (and disposal) of paper copy records.Maintain an office filing system including correspondence, consultations, forms, employee attendance, and student letters.Prepare required reports (including electronic health record and service utilization data), as requested by the Cox Center leadership.Evaluate efficiency of office operations and propose change when needed (in consultation with other staff members including Health Services front desk and Cox Center leadership).Collaborate with other campus departments and off campus partners, when necessary. Coordinate responses to general inquiries from students, parents/guardians, employees and other health care providers to the appropriate staff member.Provide administrative and office support to counseling team members. Perform other duties as required.
Knowledge, Skills, Abilities & Success Factors
- Strong Organizational Skills- Ability to manage numerous projects in various stages of completion while maintaining appropriate, productive work flow.Interpersonal Skills- This person will be greeting students and visitors and is expected to demonstrate a welcoming and professional attitude. Demonstrate ability to maintain collaborative, respectful relationships with health and counseling center staff, other campus departments, and student body. Team Player- Willing to be flexible and open minded with other staff members. Considers others ideas, while supporting the mission and vision of the college and center.Computer Skills/Medical Terminology- Possesses advanced knowledge regarding the operation and maintenance of office computer systems. Knowledgeable in the interpretation and usage of medical terminology. A general understanding of electronic health record systems is highly recommended.Support goals, values, and policies of Kenyon College and the Cox Health & Counseling Center.
- Ability to bend/reach to retrieve charts, lift (generally no more than 10 pounds) and sit at a computer for extended periods of time. May include close contact with ill students including behavioral health crisis and airborne or blood borne pathogens (low risk).The administrative assistant is located in an enclosed front office area and may be faced with frequent competing in-person and on the telephone demands.
Minimal Qualifications
- At least 5 years of administrative/ clerical managerial experience (preferred counseling/ medical office setting).Basic knowledge of office computer systems; preferred knowledge of electronic health record systems.Demonstrated strengths in oral and written communication.Demonstrated ability in office organization.Demonstrated ability to be a team player.Ability and willingness to work with college students, parents, college personnel and outside vendors to support students’ health.
Kenyon College is an equal opportunity employer and applications from members of all underrepresented groups are encouraged. It is the College's policy to evaluate qualified applicants without regard to race, color, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, physical and/or mental disability, age, religion, medical condition, veteran status, marital status, or any other characteristic protected by institutional policy or state, local, or federal law. Kenyon College has a strong commitment to supporting diversity, equity and inclusion. Please visit our Diversity at Kenyon website.
Advertised: 16 Jun 2021 Eastern Daylight Time
Applications close: Open until filled
Organization
Working at Kenyon College
Living and Learning in the Kenyon Community and the Surrounding Area
Excellence. Engagement. Community.This is what Kenyon values. There is a distinctive brand of community that is Kenyon's. We believe that individuals are not limited to who they are on paper, where they have been, or what they look like.
We believe that this place, Kenyon College, is a beautiful place in which one can build a beautiful life. And when someone's interests and strengths match the opportunities that this place has to offer, fulfillment happens.
Our faculty and staff have come here from all over the country-indeed, from all over the world, and from all kinds of backgrounds. They stay and live a life some never expected to live. Former urbanites raise sheep and practice carpentry when they are not engaged in academics. Faculty and staff walk their dogs around campus. For a change of pace, some will make the 50-minute drive to Columbus for some great dining, arts and cultural events, or shopping.
Kenyon is the kind of place where living the life of the mind matters. Discourse happens every day, and students, faculty, and staff have opportunities to learn to practice it with civility. It is the kind of place where people come together to support someone in a crisis large or small. It is collaborative more than competitive. If you want a place where individuals care deeply about learning and about one another, come here. If you want a change of pace, come here. If you strive for the best in yourself, professionally and personally, and want your students to do the same, come here.
Come be a part of Kenyon.
What's the area like?
Kenyon and the surrounding area are often remarked upon for their beauty. Very near campus is the Brown Family Environmental Center, where nature lovers will often attend free programs and events for kids and adults alike that include night hikes, bird-watching, or native plant and animal exploration. Through it runs the Kokosing Gap Trail, on which casual walkers and sports enthusiasts alike will hike, run, or bike the 14 miles (and growing!) of former rail line. The Rural Life Center explores and promotes the lifestyles present and past in Knox County , in which Kenyon is located. Knox County exemplifies Midwestern openness, and also an increasing diversity typical of the rest of the country.
Mt. Vernon, located 4 miles from Kenyon College, is the seat of Knox County. Mt. Vernon boasts both a public square surrounded by historic buildings, an active theater community, and a commercial district which includes a movie theater, retail stores, and restaurants.
Finally, there is Columbus, a vibrant city with diverse shopping, dining, and cultural opportunities. Its many neighborhoods, including notably the Short North, host a tremendous array of independently owned restaurants, varying from those with a heavy farm-to-fork emphasis to numerous international cuisines brought to the city by its multinational population, and much more. Columbus's cultural scene includes an outstanding symphony orchestra, ballet company, and several theater groups. Its historic theater buildings host the Broadway in Columbus seriesthroughout the year. Located throughout the city are also several major shopping areas, including Polaris and Easton. Columbus is, finally, home to three professional sports teams, and to the Ohio State Buckeyes, whose football and basketball teams especially enjoy loyal and very spirited fans at their games. Located less than an hour away from Kenyon, Columbus is an attractive destination.
What if I have a spouse/partner?
Dual job searches are often a challenge. If there is no suitable position available at Kenyon for a spouse or partner, there are opportunities close by. Knox County is home to Mount Vernon Nazarene University, and several large employers who often have openings for healthcare workers, engineers, and other professionals: the Knox County Community Hospital , Kokosing Construction Company, and Ariel Corporation, to name a few. Many of these attract professionals from all over the country. Within an hour, there are also opportunities in neighboring cities and counties. Columbus is home to Nationwide Insurance, JPMorgan Chase & Company, and Abbott Nutrition, among other large employers. As the capital of Ohio, Columbus is also home to many state government positions.
For academic spouses and partners, the Five Colleges of Ohio ("Ohio 5") often have postings at those institutions. The Columbus metro area is also home to The Ohio State University's flagship and regional campuses, as well as more than 40 other colleges and universities.
- Telephone
- 740-427-5000
- Location
-
Kenyon College
Gambier
Ohio
43022
United States
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