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Business Manager/Financial Analyst 2

Stanford University
Closing date
Jul 16, 2021

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Business Manager/Financial Analyst 2

Stanford University

Job Number:

Financial Analyst 2
Business Title: Business Manager
Job Family: Finance
Job Series: Finance
Job Code: 4452
Grade: H
Exemption: Exempt

Stanford Continuing Studies Programs
Stanford University's Continuing Studies Program (CSP) is a premier adult learning program offering more than 600 courses, workshops, and seminars to more than 17,000 students annually. The mission of Stanford Continuing Studies is to share the rich educational resources of Stanford University with adult students living in the Bay Area and beyond.

Also within the Continuing Studies unit is the Stanford Distinguished Careers Institute (DCI) and the Stanford Master of Liberal Arts (MLA) programs. The Stanford Distinguished Careers Institute (DCI) brings 25-35 established leaders to Stanford for a year-long program of intellectual exploration, renewal, and preparation for the next phase of their lives. It provides an opportunity for highly accomplished individuals who are eager to transform themselves for roles with social impact at the local, national, and global levels. The Stanford's Master of Liberal Arts (MLA) program is a part-time graduate degree program for adults. Stanford University's MLA Program offers an extraordinary opportunity for students to pursue an interdisciplinary course of study in the liberal arts and to earn their master's degrees at one of the world's great centers of learning.

Stanford Continuing Studies is seeking a Business Manager to join the Continuing Studies' Dean's Office finance team. The Business Manager has broad responsibility for the financial functions of the Continuing Studies Program (CSP), as well as the two smaller programs housed within the unit, Distinguished Careers Institute (DCI), and the Master of Liberal Arts (MLA) Program. The position oversees each program's annual operating budgets, financial forecasting, and reporting, and manages the full range of day-to-day financial activities for the programs. This is an ideal job for an individual with outstanding communication and analytical skills who thrives within a collaborative environment.

Your responsibilities include:
  • Independently lead the annual budget processes for CSP, DCI and MLA, working with senior leadership, key department colleagues, and members of the finance team across the unit to ensure that budget submissions are timely, accurate, and meaningful.
  • Develop and prepare financial reports for management, ranging from high level to detailed, including variance and trend analysis, ad hoc decision support analysis & forecasting, consolidated budget reporting and budget narration/presentations, etc.
  • Manage & oversee all CSP, DCI & MLA financial activities such as purchasing, revenue collection, account reconciliation, etc., including but not limited to: Working directly with program managers to design, implement, and continually re-evaluate department financial practices to ensure compliance with University policy and support of operational goals; Developing and maintaining complex monthly reporting processes which identify discrepancies from a multi-system reconciliation and identify areas of risk.
  • Oversee period-end close processes, such as managing year-end accruals, fund transfers, timely posting of transactions and reporting, requiring the consolidation of data from multiple sources.
  • Proactively engage department staff in financial strategic thinking: serve as a key partner to members of senior leadership to support unit financial strategy, engage functional leads in budget management, train new staff on financial policies & administration, etc.
  • Act as a liaison with the central university offices involved in financial management (e.g., Global Business Services, Office of the Treasurer, and Financial Analysis & Information Reporting), representing the unit to central audiences and responding to reporting requests.
  • Directly supervise CSP's Administrative Associate 3 as well as manage financial training & mentorship for all department staff members with financial responsibilities.

    Note: the job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

    To be successful in the position, you will bring:
  • Bachelor's degree and four years of relevant experience or combination of education and relevant experience.
  • Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
  • Demonstrated knowledge of financial systems, internet, and computer literacy.
  • Knowledge of Generally Accepted Accounting Principles (GAAP).
  • Strong communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences and client groups.
  • Demonstrated project management skills and ability to contribute to or lead part of a multifunctional team.

    In addition, preferred requirements include:
  • Excellent analytical, conceptual, and organizational skills and ability to manage and manipulate large data sets; thorough knowledge of financial modeling, variance analysis, and common practices used for financial forecasting, ideally in an academic setting.
  • Strong consulting and partnering skills, including the ability to lead and influence employees at all levels, and work successfully with unit/program directors.
  • Demonstrated success in performing meticulous, high quality and compliant work.
  • Ability to interpret complex research and fiscal policies, assimilate information from a wide range of resources and act as a mentor and resource to others.
    Please note: This position is located on the Stanford University campus. In response to COVID-19 and Shelter in Place requirements, Stanford University has decided that except when work cannot be done remotely, all staff will work from home temporarily. As of now this guidance is in place until the end of March 2021.

    To be considered: please submit a cover letter and resume.

    *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions.

    Please note: Visa sponsorship is not available for this position. All candidates must be eligible to work in the U.S. and live in the U.S.


    Location: Stanford, California, United States
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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