Office Manager - Library
A leader in innovative teaching and learning, Kennesaw State University is one of the 50 largest public institutions in the country. KSU offers more than 150 undergraduate, graduate and doctoral degrees to its more than 35,000 students. With 13 colleges on two metro Atlanta campuses, Kennesaw State is a member of the University System of Georgia and the third-largest university in the state. The university's vibrant campus culture, diverse population, strong global ties, entrepreneurial spirit, and Division I athletics draw students from throughout the region and from 92 countries across the globe. Ranked a top choice for students by U.S. News, Kennesaw State is a Carnegie-designated doctoral research institution (R2), placing it among an elite group of only 6 percent of U.S. colleges and universities with an R1 or R2 status. Location
Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060. Job Summary
Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard) usage and processes. Responsibilities
Required Qualifications Educational Requirements
- Assists with assigned area administrative and clerical duties
- Maintains email and voicemail boxes and filing system
- Receives and distributes incoming and outgoing mail
- Manages supply inventory and submits invoices for payment
- May maintain department purchasing card (PCard), cash and/or credit card
- Prepares department meeting agendas, meeting notes and distributes accordingly
- Assists with projects and event support
- Creates and maintains office related records and reports
- Interprets, monitors, and analyzes information regarding operating policies and procedures
- Oversees and coordinates the day-to-day office operations
- May supervise assigned staff and/or student assistants
Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experienceRequired Experience
Three (3) years of related administrative, office or clerical experience Preferred Qualifications Additional Preferred Qualifications
Experience providing administrative support for large teams; Previous experience in higher educationPreferred Educational Qualifications
Undergraduate DegreePreferred Experience
Previous experience with office management or staff supervision
Previous experience in higher education Knowledge, Skills, & Abilities ABILITIES
Able to maintain and appropriately utilize the location's PCard Ability to maintain confidentiality
Able to handle multiple tasks or projects at one time meeting assigned deadlinesKNOWLEDGE
Knowledge of basic accounting, data and administrative management practices and procedures
Basic understanding of budgetsSKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette Other Information
This is not a supervisory position.
This position does not have any financial responsibilities.
No, this position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance. Background Check
- Standard Enhanced + Education + Credit Check
Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.
All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials. https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=228087&PostingSeq=1
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