Administrative Specialist 2 - Electrical Engineering & Computer Science

The University of Tennessee, Knoxville
Knoxville, TN
Closing date
Sep 15, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

Job Details

Administrative Specialist II  - Electrical Engineering and Computer Science

Regular, Full-time, Market Range 04

Position Summary:

This position assists the Center for Electric Power and Electrical Engineering and Computer Science Governor's Chair Professor by performing numerous tasks. Primary responsibilities include tracking sponsored project spending (i.e. keeping Governor's Chair Professor informed if we are in forecast surplus or deficit); organizing research travel for Governor's Chair Professor and members of the group and assisting with travel reimbursement; publications and supplies reimbursement; assisting with Visa application documents needed for students and scholars; assisting with letters of recommendations maintenance of Governor's Chair's Professor CV and assist in preparation of various Annual Reports.  Another key function is industry coordinator for Center for Electric Power. This includes but not limited to track industry membership, invoicing, and membership payment.


Knowledge, Skills, and Abilities (KSAs) required to perform essential job functions.

  • Ability to work independently, be highly organized and detail oriented.
  • Excellent written and verbal communication skills
  • Ability to interact with a diverse group of individuals
  • Good customer service skills
  • Ability to multi-task
  • Knowledge of Microsoft Office Suite
  • Ability to learn and use a variety of software systems
  • Ability to keep issues confidential
  • Valid TN driver’s license
Preferred knowledge, skills, and abilities:

Proficient skills in the following systems:  IRIS; Google Forms; Adobe Acrobat Pro; Concur; Cayuse



High School diploma or GED; and

1-3 years of office experience


Bachelor’s degree in business related field

Experience in higher education

CAP certification

Candidate must be able to work occasional weekends and evenings.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-Knoxville
Organization: Electrical Engr & Computer Science
Schedule: Full-time
Job Posting: Jun 14, 2021, 6:27:52 PM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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