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Administrative Specialist II- English

The University of Tennessee, Knoxville
Knoxville, TN
Closing date
Jun 23, 2021

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Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Administrative Specialist II – English                      


Regular Full-time, Non-Exempt, Salary DOE&Q

Responsibilities:  The English Department seeks an Administrative Specialist II to assist the Associate Head in the oversight and coordination of the department class scheduling process and to coordinate the evaluation and promotion process for more than 45 non-tenure-track faculty.

Duties in this position will include, but not limited to:

  • Consulting with the Associate Head to first determine what classes will be offered each semester, including courses cross-listed with other programs. 
  • Collecting information from the professorial faculty and in consultation with Assoc. Head, assigns courses to the appropriate instructors;
  • Collecting information from lecturers and GTA’s and assigns courses and times for these instructors;
  • Enters all information regarding courses and instructors into Banner;
  • Secures time and rooms assignments for all courses in English;
  • Assigns overrides during registration periods;
  • Counsels advisors from Arts and Sciences to work out student schedules during registration periods;
  • Collaborates with the Director of ESL to determine the needs for ESL instruction each semester;
  • Maintains records and reports regarding enrollments and student credit hours;
  • Runs reports in ARGOS
This position will also support the Associate Head in all duties in support of lecturers including

annual evaluations, annual portfolios, and will coordinate the process for submission of dossiers for lecturers in English who apply for promotion to Senior or Distinguished Lecturer.  This position will respond daily to high volume email exchanges with lecturers and faculty.

Other duties will include preparing receipts and checks to be deposited, processing E-Verify hiring paperwork for Graduate Students and serve as the back-up to the Graduate Program and assisting the other English staff in special events and day to day operation of the English department.


Required Qualifications – High School Diploma or GED; 2 or more years of experience in a position requiring significant written communication or commensurate education and experience.  Proficiency with Microsoft Office, particularly Word and Excel; excellent written and verbal communication skills, ability to work with diverse faculty and staff.  Ability to multi-task, problem solve, work independently and to be detail oriented. 

Preferred Qualifications – An Associate Degree or some college experience, preferably experience in a position in higher education.  Knowledge of Banner.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-Knoxville
Organization: English
Schedule: Full-time
Job Posting: Jun 14, 2021, 9:18:38 AM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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