Physical Therapy Administrative Assistant (44993)

Employer
Mount St. Joseph University
Location
Cincinnati, OH
Closing date
Oct 21, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

Job Details

Job DetailsPosition Type Part TimeEducation Level 2 Year DegreeTravel Percentage NoneJob Shift DayJob Category Admin - Clerical

Status: Non-Exempt

Part-time 0.625 FTE, Benefit Eligible

Purpose

Responsible for assisting the physical therapy program with duties as outlined below to ensure program meets professional education requirements especially related to clinical education, lab administration and daily departmental affairs.

Personal

  • Adapts willingly and quickly to changing priorities, responsibilities, and student-faculty-staff customer needs and expectations; anticipates and identifies student-faculty-staff customer needs.
  • Communicates, cooperates, and collaborates well with others to achieve common department, school, and university goals.
  • Demonstrates strong interpersonal and organizational skills, a sense of humor, flexibility, and creativity.
  • Demonstrates strong written, telephone, and electronic (email and internet) communication skills and strengths in public speaking.
  • Maintains a high level of accuracy, consistently reviewing work to detect errors, oversights or omissions.
  • Takes immediate and independent action when necessary assuming initiative for creative problem-solving.
  • Accomplishes tasks with follow-through to completion.
  • Adapts willingly and quickly to changing priorities, responsibilities, and functions within the department and/or position.
RESPONSIBILITIES

Department of Physical Therapy:

  • Supports DCE/ADCE in student clinical placement by data entry/extract via EXXAT software and managing any on campus requirements such as clinical badges.
  • Supports Department Chair and SHS Dean by organizing the ordering, acquisition, and intake/maintenance of books, items, and equipment used by the department and school (i.e. asset procurement and database management)
  • Supports students by overseeing the paperwork needs from matriculation (e.g. medical records, transcripts, etc.) through past graduation (e.g. state board letters).
  • Supports faculty via copying, filing, scanning, and faxing as needed
  • Updates PT bulletin board seasonally.
  • Collates and sends miscellaneous mailings as needed.
  • Submits work requests to building and maintenance for needed repairs of offices and classrooms.
  • Responds to further delegated tasks from primary Dept AA, Chair, and DCE as requested.
  • Serves as back-up to primary Dept AA.
  • Contributes to team effort by welcoming new and different work requirements; exploring new opportunities to enhance the services of the department; helping others accomplish related job results when needed.
  • Manages and organizes PT shared drive
School of Health Sciences:

  • Supports Department Chair and Dean by organizing the ordering, acquisition, and intake/maintenance of books, items, and equipment used by the department and school (i.e. asset procurement and database management), plus keeps on campus HS function room and kitchen organized.
  • Distributes faculty and staff mail.
  • Supports HS AA with ordering and purchasing as needed.
  • Other duties as assigned.
Education: Associate degree or Bachelors degree preferred.

Experience: Experience in working with others and demonstrated ability and commitment towards diversity, equity, and inclusion.

Specialized Training: Proficient in use of Microsoft Office programs

Skills/Attributes

Customer Service:

  • Exhibit a "customer first" orientation in providing exceptional service in all responsibilities and interactions demonstrating versatility in handling people and situations
  • Adapt willingly and quickly to changing priorities, responsibilities, and students' (or other customers) needs and expectations; anticipate and identify students' (or other customers) needs
  • Demonstrated ability to recognize, appreciate and serve culturally diverse populations, special needs, and others
  • Demonstrate an enthusiastic approach to duties
Teamwork:

  • Collaborate well with others for a cohesive group
  • Communicate, cooperate and collaborate well with others to achieve common office, department, or University goals
  • Willingly assists in various responsibilities as appropriate within the department and other areas of the university as appropriate as required during high service demand times
Communication:

  • Develop and nurture an effective, productive, and respectful rapport and working relationship with students, faculty and staff co-workers, and various campus and community constituencies maintaining an appropriate level of professionalism
  • Demonstrate strong interpersonal and organizational skills, a sense of humor, flexibility, and creativity
  • Demonstrate strong written, telephone, and electronic (email and internet) communication skills and strengths in public speaking
  • Communicate information clearly and concisely and listen well to others
Attention to Detail:

  • Maintain a high level of accuracy, consistently reviewing work to detect errors, oversights, or omissions
Initiative:

  • Take immediate and independent action when necessary assuming initiative for creative problem solving
  • Demonstrate creativity and high energy
  • Accomplish tasks with follow through to completion
Technical:

  • Must possess an aptitude for technological development and its implications for appropriate automation of office; proficient in Microsoft Office
Work Environment, Physical Demands:

  • Multiple service hours; computer data input; multiple concurrent tasks with service interruptions; extensive customer contact; strict confidentiality; detailed work.

To apply, please upload the cover letter, resume, and contact information with three professional references via Paycom.A review of resumes will begin immediately and continue until the position is filled.Please click here to review the University's Non-Discrimination Policy. Mount St. Joseph University is an Equal Opportunity Employer

Organization

Mount St. Joseph University delivers high-quality academicshands-on experiential learning and personalized attention from faculty and staff dedicated to your success. We consistently live a culture of ethics and service in everything we do.

A Mount education is based on an interdisciplinary liberal art and professional curricula emphasizing values, integrity, and social responsibility.

High-quality academics

Our highly interdisciplinary, liberal arts curriculum challenges students to think outside their major and connect diverse subject matter. A robust offering of majors, double majors, and minors prepares you for a successful future.

Read more about our high-quality academics the majors, minors, and programs offered.

Cooperative and experiential education

The Mount is dedicated to you, our students, in delivering hands-on experiential learning needed to build confidence and future professional success. Nearly one-third of students who participate in cooperative education (co-op) accept full-time employment with their co-op employers.

 

 

Find Us
Telephone
513-244-4854
Location
5701 Delhi Road
Cincinnati
Ohio
45233
US

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