Dispatcher/Communications Officer (part-time)

Sewanee: The University of the South
Sewanee, TN
Closing date
Oct 21, 2021

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Job Details

Open Date:


Classification Title:

Dispatcher / Communications Officer (part-time position)


Public Safety


Sewanee Police Department

FLSA Status:

Non-Exempt Hourly

Career/Pay Band:


Work Schedule:

Full Year

If Other, specify months:

24 hours per week

Full Time vs Part Time:

Part Time



Primary Function:

Responsible for receiving and dispatching emergency and other information between the campus community and on-duty campus police officers. Employ multiple transmitting devices, communicating with both internal and external sources and directing operational message traffic within the department. Responsible for mass notifications during emergency situations.

Typical Duties & Responsibilities:

  • Oversee the operations of the dispatch desk during assigned shift. Ensure that all incoming calls and visitors are dealt with properly and promptly. Assign priority to requests for assistance. Provide general University information.
  • Receive requests for assistance via phones, walk-ins, two-way radios, etc.
  • Monitor all incoming fire, burglary, and intrusion alarms. Dispatch calls to proper officer. Notify immediate supervisor of emergency situations. Notify medics, police, and fire department as needed.
  • Maintains awareness of officers’ status, particularly when responding to situations. Understand patrol techniques and monitors situational developments; maintains full awareness when handling simultaneous actions.
  • Receive emergency building maintenance calls. Notify appropriate parties.
  • Serves as the communications focal point for the University Police Department.
  • Maintain accurate and detailed logs and records of dispatch desk activities. Type, distribute, and file reports.
  • Assist with general office duties including, monitoring office supplies, performing data entry of arrest and offense information, processing traffic violation citations, etc.
  • Monitor fire and burglar alarms and closed video cameras; interacts with a variety of systems such as Tennessee Incident Based Reporting System (TIBRS), Tennessee Integrated Traffic Analysis Network (TITAN), Tennessee Criminal Justice Portal, HD Radar, Delt Alert, etc.
  • Monitor weather and HD Radar; recognizes when situations develop and make necessary notifications to community members and University students

Judgment Required:

Judgment and discretion as to the use of established policies are required to perform the essential duties of this position.

Budgetary Responsibility:


Machines & Equipment Used:

computer, radio, encoders, fax machine, copier


High school diploma or equivalent


1 year computer and record keeping experience

Job Related Skills:

excellent interpersonal and communications skills, ability to prioritize work independently, ability to keep accurate records, type, file, and perform other office duties, type 50wpm

Student Contact:

daily; responding to emergency requests, filing reports of theft, etc.


daily; responding to emergency requests, filing reports of theft, etc.,


daily; responding to emergency requests, filing reports, answering questions

Supervision Received:

This position receives general supervision. Broad instructions are provided and the staff member uses judgment and experience to carry out assignments. Completed assignments and finished products are reviewed by supervisor after completion.

Confidential Information:

arrest and offense information, criminal histories, student and employee information

Working Environment:

normal office environment

Physical Requirements:

Must be able to stand for extended periods of time, Must be able to use hands for repetitive tasks, Must be able to lift between 21-50 pounds (Medium work), Must be able to carry between 21-50 pounds (Medium work)

University Information:

The University of the South, commonly known as Sewanee, comprises a nationally ranked residential College of Arts and Sciences and a School of Theology. The University is strongly committed to the values of intellectual inquiry, diversity, equity, and inclusion, and living and serving in community. Situated on 13,000 acres atop Tennessee’s Cumberland Plateau, Sewanee is known for its stunning natural beauty while providing easy access to Chattanooga, Nashville, and Huntsville. The University is affiliated with the Episcopal Church and seeks to help employees of all backgrounds and identities flourish.

EEO Statement:

The University of the South is an equal opportunity educational institution that is committed to creating and maintaining a diverse and inclusive campus environment.

Employment Prescreening:

Eligibility for employment is contingent upon successful prescreening

Non-Discrimination Statement:

The University of the South stands firmly for the principle that its employees, students, and participants of university-sponsored programs and activities have a right to be free from discrimination based on race, color, sex, religion, national origin, age, disability, sexual orientation, gender identity, veteran status, pregnancy and childbirth, and genetic information. As required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and the ADA Amendments Act of 2008, Title VII of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1972, the University does not discriminate on the basis of sex or other protected categories in the educational programs or activities which it operates. This requirement of non-discrimination extends to admission to and employment in those programs or activities. The University is committed to sustaining a community in which the dignity of every individual is respected. Key to this value are efforts to nurture an environment of civility and mutual respect and to foster a culture of reporting concerns so that the University can respond promptly and equitably whenever an incident occurs. All employees, students, and participants of university-sponsored programs and activities have the right to be free from harassment and retaliation.

Inquiries regarding the application of Title IX may be addressed to:

The University’s Title IX Coordinator, Dr. Sylvia Gray, at:

Woods Lab, 138

(931) 598-1420

Email: [email protected] or [email protected]


Working at Sewanee: The University of the South

Known familiarly as “Sewanee” by its students, faculty, staff and friends, The University of the South offers an unmatched educational experience. The university remains purposefully small and dedicated to building a sense of community. All classes are taught by professors, not graduate teaching assistants, and close faculty-student interaction ensures that each student enjoys a rich and personal educational experience. It is not unusual for students and faculty members to work shoulder to shoulder on research projects and journal articles, to meet for coffee at a local eatery, or to serve together as members of the university orchestra, volunteer fire department, and other civic groups.

The result of such individualized education is clear in the academic success of Sewanee students and alumni. The university has had 26 Rhodes Scholars—a number that puts Sewanee in the top four nationally among American liberal arts colleges—as well as 27 NCAA Postgraduate Fellows, 43 Watson Fellows, and dozens of Fulbright Scholars, and has an acceptance rate to graduate and professional schools that far outpaces its peers. The School of Theology has added to its alumni ranks countless bishops, including three of the last four presiding bishops of the Episcopal Church.

Sewanee offers 36 majors, 32 minors, and 15 special programs, along with pre-medicine, pre-nursing, pre-law, and pre-business. More than 40 percent of students participate in study-abroad programs, and a comprehensive endowed program that provides financial support for summer internships has greatly strengthened career development for undergraduates. See more about Sewanee in the "Sewanee Snapshot" here.

In an era of specialization, Sewanee upholds the broad-based ideals of liberal education as a surer means to success. At the University of the South, the adherence to outstanding liberal arts education and enduring traditions of honor, community, and respect have transformed many generations of students, and have earned the abiding loyalty and support of alumni who are enjoying lives of integrity, leadership, and service.

The University is located atop the Cumberland Plateau between Nashville and Chattanooga, Tennessee. Sewanee’s physical environment, which includes the 13,000–acre Domain (as the campus and surrounding area is known), provides a remarkable academic and recreational resource, and an unparalleled place in which to study and reflect. It invites students to engage in both a multitude of outdoor activities and careful study of the natural environment.

As the University celebrated the 150th anniversary of its founding in 2007–2008, it looked back on a rich history and forward to new opportunities for the next generations. “The essence of Sewanee is consistent from generation to generation,” said Vice Chancellor emeritus Joel Cunningham. “We are a university dedicated to liberal education, to time-honored traditions, and to our commitment to serve our students and this nation. We have been successful in advancing our mission, and I believe we have the resources and the will to ensure that Sewanee’s best years are still to come.”

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