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Administrative Support Associate - Advanced

Employer
East Carolina University
Location
Greenville, NC

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Job Title:

Administrative Support Associate - Advanced

Position Number:

932204

Vacancy Open to:

ECU Employees

Time-Limited:

No

Department Homepage:

https://pasc.ecu.edu/

Advertising Department:

PIRATE TUTORING

Division:

Academic Affairs

Classification Title:

10421 Admin Support Associate

Competency Level:

3 - Advanced

Working Title:

Administrative Support Associate - Advanced

Number of Vacancies:

1

Full Time Equivalent (FTE):

1.0

Full Time or Part Time:

Full Time

Recruitment Range:

$31,200 - $45,447

Anticipated Hiring Range:

$31,200 - $37,000

Salary Grade Equivalency:

GN06

Work Schedule:

M-F

Work Hours:

8-5pm

Position Location (City):

Greenville

Job Category:

Staff - Office/Clerical

Organizational Unit Overview:

This position is housed in the Pirate Academic Success Center (PASC) which is part of the Undergraduate Studies unit in Academic Affairs. The Administrative Support Specialist will report to the Director of the PASC.

Job Duties :

The position will involve a variety of functions including:

Budget:
1. Manage budget and budget transfers for the Pirate Academic Success Center.
2. Oversee supply ordering and reconcile bills (Procard holder and reconciler).
3. PORT requisitions and management.
4. Provide oversight of phone and copy billing and notify billers of errors.
5. Complete Direct Payment forms.
6. Manage multiple funding sources including grants and foundation funds.
7. Complete discretionary spending forms for professional staff members.

Staffing, Employment, and Office Maintenance:
1. Provide administrative support for 6 professional staff members.
2. Determine the front reception staff coverage and arrange schedules as needed.
3. Oversee foot and phone traffic in a busy reception/information area.
4. Schedule appointments for professional staff, tutors, and mentors.
5. Initiate work orders for center operations.
6. Process EPAFS for all professional and student staff members.
7. Work directly with Financial Aid and Student Employment to accurately process 125 student workers each semester.
8. Assist with candidate searches and employment processes.
9. Assist with student employment timesheets and reconcile system hours.

Travel:
1. Secure travel arrangements for all professional and student staff.
2. Complete travel requests and reconcile travel.

Minimum Education/Experience:

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

License or Certification required by statute or regulation:

N/A

License or Certification required by the Department:

N/A

Special Instructions to Applicant:

  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.

Job Open Date:

06/16/2021

Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. :

06/23/2021

Open Until Filled:

No

Quick Link for Direct Access to Posting:

https://ecu.peopleadmin.com/postings/41983

Alternate option:

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

AA/EOE:

East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or [email protected].

Eligibility for Employment:

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Office of Human Resources Contact Information:

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected] Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

Organization

ECU offers a challenging academic environment and an energetic campus life. We are committed to excellence through a talented and diverse faculty and staff. One of the perks of working at ECU is that you can take up to 9 credit hours of classes per year at no cost to you. There is also a textbook loan program in place available to permanent ECU staff and faculty, or their eligible dependent children or spouse. ECU also offers excellent benefits, including health care and retirement plans, and generous leave time.

Scholarship. Discovery. Service. Leadership.

Here, those values are more than just buzzwords. They indicate the wealth of opportunity that ECU students experience while engaging in the rigorous pursuit of knowledge. They define the many ways in which students innovate and forge new paths. They encompass the life lessons our students learn while serving others and improving communities. They emphasize the encouragement our students receive to stand up and lead the way into a brighter tomorrow. http://www.ecu.edu/cs-acad/admissions/whyecu.cfm

To be a national model for student success, public service and regional transformation, East Carolina University:

  • Uses innovative learning strategies and delivery methods to maximize access;
  • Prepares students with the knowledge, skills and values to succeed in a global, multicultural society;
  • Develops tomorrow's leaders to serve and inspire positive change;
  • Discovers new knowledge and innovations to support a thriving future for eastern North Carolina and beyond;
  • Transforms health care, promotes wellness, and reduces health disparities; and
  • Improves quality of life through cultural enrichment, academics, the arts, and athletics.

http://www.ecu.edu/cs-admin/chancellor/mission-and-vision.cfm

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