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Pre-Award Grants Specialist

East Carolina University
Greenville, NC
Closing date
Jun 22, 2021

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Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts, Institutional & Business Affairs, Alumni Relations & Development
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Job Details

Job Title:

Pre-Award Grants Specialist

Position Number:


Vacancy Open to:

All Candidates



Department Homepage:

Advertising Department:



Research Economic Development & Engagement

Classification Title:

10900 Business Officer

Competency Level:

2 - Journey

Working Title:

Pre-Award Grants Specialist

Number of Vacancies:


Full Time Equivalent (FTE):


Full Time or Part Time:

Full Time

Recruitment Range:

$38,748 - $74,744

Anticipated Hiring Range:

$57,250 - $60,650

Salary Grade Equivalency:


Work Schedule:


Work Hours:


Position Location (City):


Job Category:

Staff - Professional

Organizational Unit Overview:

The Division of Research, Economic Development and Engagement (REDE) is responsible for research policy and integrity, research administration, and contract negotiations across ECU and leads economic and community engagement initiatives including partnerships with public sector agencies, industry, military, and other organizations in pursuit of scholarly activities, economic development, and community engagement. The division directs new intellectual enterprises, including technology transfer. REDE is responsible for the following units under its umbrella: Office of Community Engagement & Research, Office of Continuing and Professional Education, Office of Human Subjects Protections, Office of Innovation & New Ventures, Office of Licensing & Commercialization, Office of National Security & Industry Initiatives, Office of Postdoctoral Affairs, Office of Research Administration, Office of Research Development, Office of Research Integrity & Compliance, Office of Undergraduate Research, and the Institutional Animal Care & Use Committee.

Job Duties :

The primary purpose of this position is to increase grant and contract proposal competitiveness from concept through submission to an extramural sponsor with a focus on researchers at the individual faculty level. This position identifies funding opportunities, liaises with federal (and other) sponsors, and assists faculty with proposal development. This position will work within a decentralized “Research Administration Hub” or Hub which serves to provide both pre-and post-award service to faculty in multiple colleges and centers. This position will be initially delegated to a hub that serves faculty in the Brody School of Medicine, East Carolina Diabetes & Obesity Institute, and the NC Agromedicine Institute, but could be reassigned to other hubs as needed.

This position performs the following specific job-related duties:
- Identify and disseminate funding opportunities that match the research interests, projects, and faculty expertise using a variety of online databases and tools;
- Work collaboratively with Sponsored Programs Officers in the Office of Research Administration for grant proposal submission through eTRACS (ECU’s electronic research administration and compliance system), NSF FastLane,, NIH eRAcommons, NOAA Grants Online, and other electronic submission portals;
- Ensure accuracy of pre-award data necessary for correct award setup and implementation;
- Review, interpret and apply sponsor regulations and guidelines for electronic submissions;
- Assist faculty and/or units with administrative and financial preparation of grant application packages and budgets;
- Assist faculty with proposal submissions including assisting with individual user account setup, sponsor registration, download application package, entering information into eTRACS, and reviewing of sponsor guidelines assuring that all internal and external submission deadlines are met;
- Coordinate large interdisciplinary/multidisciplinary faculty research proposals both internal and/or external to the university;
- Serve as liaison with the Offices of Research Administration and Foundation Relations to ensure timely and efficient foundation grant submission, management, and compliance, and with University central offices (e.g., REDE and college and departmental offices) to ensure sponsor and university compliance;
- Work with leadership in REDE on the development and implementation of institution-wide rules and regulations (e.g., limited submission programs) necessary to maintain compliance and to ensure meaningful and consistent pre-award management of grants and contracts;
- Develop and disseminate reports on pre-award activities;
- Develop and oversee policies and procedures related to pre-award grants management and identify and resolve operational issues as they arise;
- Work collaboratively with REDE Assistant Vice-Chancellors and offices to address barriers to grant submission;
- Serve on divisional committees and special projects as assigned;
-Other duties as assigned.

Minimum Education/Experience:

Bachelor’s degree in business administration, public administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification required by statute or regulation:


Preferred Experience, Skills, Training/Education:

Bachelor’s degree (writing-related, business-related, or math-related degree), or equivalent, and 3 years demonstrated experience with development and submission of extramural proposals for grants and contracts in a university environment; demonstrated positive/productive working relationships with faculty, senior administrators, and external research sponsor officials. Knowledge of programs and procedures for granting agencies, including federal agencies (e.g. NSF, NIH, DHS, DOE, DOD, USDA, NOAA, NEH, NEA) as well as corporate and private foundations and sponsors, and knowledge of relevant OMB regulations. Excellent interpersonal, writing and communication skills. National certification as a CRA, Certified Research Administrator, or CPRA, Certified Pre-Award Research Administrator is preferred.

License or Certification required by the Department:


Special Instructions to Applicant:

  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.

Job Open Date:


Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. :


Open Until Filled:


Quick Link for Direct Access to Posting:

Alternate option:

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.


East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or [email protected].

Eligibility for Employment:

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Office of Human Resources Contact Information:

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected] Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.


ECU offers a challenging academic environment and an energetic campus life. We are committed to excellence through a talented and diverse faculty and staff. One of the perks of working at ECU is that you can take up to 9 credit hours of classes per year at no cost to you. There is also a textbook loan program in place available to permanent ECU staff and faculty, or their eligible dependent children or spouse. ECU also offers excellent benefits, including health care and retirement plans, and generous leave time.

Scholarship. Discovery. Service. Leadership.

Here, those values are more than just buzzwords. They indicate the wealth of opportunity that ECU students experience while engaging in the rigorous pursuit of knowledge. They define the many ways in which students innovate and forge new paths. They encompass the life lessons our students learn while serving others and improving communities. They emphasize the encouragement our students receive to stand up and lead the way into a brighter tomorrow.

To be a national model for student success, public service and regional transformation, East Carolina University:

  • Uses innovative learning strategies and delivery methods to maximize access;
  • Prepares students with the knowledge, skills and values to succeed in a global, multicultural society;
  • Develops tomorrow's leaders to serve and inspire positive change;
  • Discovers new knowledge and innovations to support a thriving future for eastern North Carolina and beyond;
  • Transforms health care, promotes wellness, and reduces health disparities; and
  • Improves quality of life through cultural enrichment, academics, the arts, and athletics.

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