Administrative Support Associate - Journey

954758

All Candidates

No

https://medicine.ecu.edu/admissions/

ADMISSIONS - SOM

Health Sciences

10421 Admin Support Associate

2 - Journey

Administrative Support Associate - Journey

1

1.0

Full Time

$31,200 - $40,156

$31,200 - $32,561

GN04

M-F

8-5pm

Greenville

Staff - Office/Clerical

The Admissions Office at The Brody School of Medicine at East Carolina reviews and evaluates hundreds of North Carolina applicants each year and selects applicants to fill the entering class of 82 students. For over 40 years, the School of Medicine has met the challenge given to us by the State of North Carolina: to provide medical care to the Eastern Region of the State, to educate the people of North Carolina (particularly those who come from disadvantaged backgrounds or groups which are under-represented in medicine), and to train physicians to care for the citizens of the State.

The Admissions Office is responsible for processing all the applications to the medical school, counseling premedical students and unsuccessful applicants, and performing a variety of administrative functions for the school. The recruitment of students who will ultimately become physicians committed to the care of North Carolina residents is vital. In meeting this mission, Admissions seeks competent students with diverse personalities and backgrounds from varied geographical, economic, and ethnic groups.

Public Contact — Position has both telephone and personal contact with medical school applicants, advisors, recommendors, potential applicants, admissions committee members, School of Medicine personnel (from housekeepers to Deans), medical students, patients, people from other State agencies, businesses, and the general public. — Information given is moderately extensive and is frequently sensitive in nature. Includes information about the application process, admissions policy, what is expected of applicants, the status of a particular application, prerequisites, deadlines, tuition, what is present or missing from a particular application, room reservation information, and verification for enrollment. Occasionally bad news must be imparted: missed deadlines, no extensions, application materials not received, financial aide check not available, room not available, no further information to give. Sensitivity is also involved when confidential information is known but cannot be revealed: an applicant’s evaluations or chances do not look good. — Information resulting in the establishment of records or the continuation of a process is received in the form of deletions, changes, or additions to the information in an applicant’s file; applicant withdrawals or acceptance of offers; transcript requests; brochure/catalog requests; and phone messages.

Records and Reports-Medical student application materials are processed by this position in combination with the efforts of other staff members. Application files are created and maintained in SharePoint. The majority of processing and filing is handled electronically and must be accurate, with much attention given to details and confidentiality. This position creates and runs daily reports and processes necessary, including but not limited to: reconciling application fees and preparing reports; creating information cards; creating and processing interview sheets; downloading and filing recommendation letters in applicant files; and applicant updates. Applications are reviewed for completeness and submitted to the assistant director and/or the director of admissions for further review. This position plays an active role in coordinating the interview schedule and is responsible for: creating and processing necessary items for applicants and committee members; coordinating and managing lunches, and communicating interview details with applicants.

Office Operations-This position manages the general office operations including ordering supplies, processing travel; pro-card purchasing and reconcilement; maintaining office files; and any day-to-day activities necessary to keep the admissions office running efficiently.

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

N/A

Associate degree and/or experience in an educational setting is preferred.

Ideal candidate will possess excellent organizational and time-management skills, as well as some basic bookkeeping skills.

Experience with ECU systems (Banner, PORT, ProCard, Online Travel System) and Microsoft EXCEL, WORD, ACCESS, and SharePoint is also preferred.

N/A

• Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
• If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
• Applicants must be currently authorized to work in the United States on a full-time basis.

06/16/2021

06/25/2021

No

https://ecu.peopleadmin.com/postings/42099

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.