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Dean, Student Services

Employer
San Diego Community College District
Location
San Diego
Closing date
Jun 30, 2021

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Job Details



Dean, Student Services

San Diego Community College District


Closing Date: 7/12/2021

Position Number: 00120309

Location: District

Position Type: Academic

The Position:
Under the general direction of the Vice, Chancellor, Educational Services, plan, organize, direct, administer, review and evaluate all District student services programs, including admissions, registration, records maintenance, assure proper districtwide implementation of various student services programs; monitor, review, maintain, and evaluate programs, services, and compliance with applicable regulations, policies, and procedures; supervise and evaluate the performance of assigned staff.


Major Responsibilities:
  • Coordinate and facilitate a variety of districtwide student services programs, including admissions and records, financial aid/EOPS, registration, attendance accounting, administrative computing support, and others as assigned.
  • Assist with the monitoring of proper preparation and maintenance of permanent student records and transcripts in accordance with Education Code requirements and established District policies and procedures. Manage the preparation and certification of enrollment and attendance reports for State apportionment.
  • Assist with the coordination and development of district policies and procedures regarding student services functions; research and analyze issues and interpret State and federal regulations impacting student services areas; ensure compliance with regulations districtwide; analyze legislation and make recommendations.
  • Coordinate the District’s mail registration system; coordinate scheduling of walk-in registration; develop the annual student services processing calendar.
  • Supervise and evaluate the performance of assigned personnel; plan, assign, and review work; make recommendations regarding the selection, discipline, counseling, and termination of assigned staff.
  • Assure distribution of manuals, policies, and procedures related to registration, grade reporting, residency determination, attendance accounting, and records retention; ensure that current regulations are incorporated in all student services policies and procedures.
  • Design, maintain and coordinate the publication and dissemination of forms utilized in registration, enrollment, attendance, and grading procedures.
  • Plan, organize, and conduct meetings, seminars, and training programs relating to student services.
  • Evaluate and recommend programs, standards, policies, and procedures within the parameters of State and federal laws to meet the District’s goals for assigned programs and services.
  • Develop annual budget recommendations according to established procedures; monitor and control assigned program budgets; initiate special fund requests.
  • Assists in the maintenance of a central records system for student records and transcripts; provide a system for release of student transcripts as appropriate; assure that proper monies are collected for transcripts and other student records.
  • Coordinate special projects such as implementation of the District’s administrative computer system; assure proper implementation and appropriate staff in-services.
  • Perform related duties as assigned.


  • Qualifications:
    MINIMUM QUALIFICATIONS
    In compliance with policies adopted by the Board of Trustees, applicants for
    this position must show evidence of the following minimum qualifications:
    1. Possession of a Master’s degree from a regionally accredited
    institution; AND,
    2. One (1) year of formal training, internship, or leadership experience
    reasonably related to the administrator’s assignment.


    Desired Qualifications:
    Minimum 5 years of Executive Administrative experience in Student Services. Experience with multi or large college districts.

    Knowledge:

  • Applicable sections of California Education Code, State and federal laws, and regulations affecting student services, attendance accounting, registration, and records maintenance.
  • Budget, accounting, and fundraising principles.
  • Content and course outlines.
  • Current trends, which affect the assigned program.
  • District organization, operations, policies, and procedures and objectives.
    District’s collective bargaining process.
  • Goals and objectives of assigned programs.
  • Goals of District’s Strategic Plan.
  • Governance systems for California community college districts.
  • Modern office practices, procedures and equipment, including computer hardware and software.
  • Principles of management, leadership, supervision, training, and counseling.
  • Principles, practices, techniques, and trends used in student services programs at a community college district.
  • Program and staff evaluation principles.
  • Principles, techniques, and methods used in organizing, maintaining, and retaining comprehensive student records.
  • Public relations and marketing techniques.
    Skills and Abilities:

  • Communicate effectively both verbally and in writing.
  • Coordinate, facilitate, and provide leadership in student services programs, attendance accounting, registration, and other assigned areas.
  • Demonstrate analytical and assessment abilities.
  • Develop and control budgets.
  • Maintain excellent interpersonal relations with college program and district staff, students and community groups.
  • Operate computers and business-related software, including word processing, spreadsheets, and databases
  • Interpret policies and procedures impacting assigned areas of responsibility.
  • Train, select, assign, supervise, and evaluate staff.
  • Work independently with little direction.
    Training and Experience:
    Any combination of training and experience equivalent to: a Master’s degree from an accredited institution and five years of increasingly responsibility and directly related management or supervisory experience in an institution of higher education.

    The following are required for academic/educational administrator assignments:

  • Master’s degree (doctorate preferred) from a regionally accredited institution, AND
  • One (1) year of formal training, internship, or leadership experience reasonably related to the administrator’s assignment; AND
  • Demonstrated cultural competency, sensitivity to, and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students and staff.
    OR
  • Possession of a lifetime California Community College Chief Administrative Officer Credential, AND
  • Two (2) years of recent management experience in an institution of higher education AND
  • Demonstrated cultural competency, sensitivity to, and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students and staff.


  • Licenses:
    Training and Experience:

  • Any combination of training and experience equivalent to: qualification for a California Community College Supervisor Credential and three years of increasingly responsible and directly related management or supervisory experience in an institution of higher education.
    Both of the following: (a) Master’s degree; AND (b) One year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment.
  • Valid California driver’s license


  • Pay Information:
    Range 18 ($9,033.99 - $14,485.37) per month based on the current Management Salary Schedule.

    Initial salary placement is commensurate with related experience and promotional rules. The District offers a comprehensive fringe benefit package including employer paid: medical, dental, and vision plans; sick and vacation leave; and opportunities for professional development. Initial Salary Placement, Promoted or transferred employees will be placed as specified in the Management Employees Handbook. This position is FLSA Exempt and may not accrue overtime. A temporary probationary period will be applied to the employee entering this assignment. The SDCCD Employment Web Page provides a link to employee collective bargaining agreements and handbooks, and more information about terms and conditions of employment to include salary and benefits.


    To apply, visit: https://www.sdccdjobs.com

    All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.







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    Organization

    The San Diego Community College District serves 130,000 students annually through three two-year colleges and six Continuing Education campuses. The three colleges, San Diego City, Mesa, and Miramar colleges, offer associate degrees and certificates in occupational programs that prepare students for entry-level jobs, and arts and sciences programs that transfer to four-year colleges and universities. Continuing Education offers adults the opportunity to renew their learning experiences through noncredit vocational, basic skills, life skills and enrichment classes at sites throughout the city. The District also provides education to over 42,000 service personnel at military bases in 15 states. 

    The Continuing Education campuses offer adults the opportunity to renew their learning experiences through noncredit vocational, basic skills, life skills, and enrichment classes at sites throughout the city. A number of special programs are unique to the city, including KSDS-FM all-jazz radio, the Center for Competitive and Applied Technologies, and the Workplace Learning Resource Center.

    The San Diego Community College District is governed by its five-member, locally elected Board of Trustees and three student members serving on a rotating basis. Shared governance activities involve faculty, students, and staff in the development of solutions to key policy and budget issues. The five trustees are elected in even-numbered years to four-year terms by the voters of San Diego. The Chancellor, the District's chief executive officer, is responsible for carrying out the policies approved by the Board of Trustees. 

    The District is in the midst of $1.555 billion in new construction and renovations at the three colleges and Continuing Education campuses throughout the city.

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