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Administrative Assistant

Temple University
Philadelphia, PA
Closing date
Jul 1, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Reporting to the Deputy Director of Operations, the administrative assistant provides administrative support to a workgroup or individual within the University.  Work will be performed under general supervision and requires completing administrative tasks, such as; screening incoming calls, correspondence, and responding independently when possible. This position is also needed to prepare records such as agendas, notices, minutes, and resolutions for corporate meetings.  The administrative assistant will also compose and prepare confidential correspondence, reports, and other complex documents.  Other duties such as reconciling and ensuring contractors' invoices, managing social media, listserv, and newsletters are part of the day-to-day operations.  Will be expected to monitor online requests and tips.

Performs other duties as assigned.

Required Education and Experience:

Bachelor's degree or combination of education and/or related experience.  

Required Skills and Abilities:

*Demonstrated critical thinking, decision making, and problem-solving

*Demonstrated ability to prioritize responsibilities and flexibility to switch from one task to another

*Working knowledge of Microsoft Outlook, Excel/Pivot tables, Word, PowerPoint, and other applicable computer programs

*Ability to handle calls professionally with excellent communication skills

*Demonstrated organizational skills, along with the ability to be detail-oriented, able to multi-task efficiently in an office setting

*Excellent customer service skills

*Ability to resolve varied problems under minimal supervision and within established policies and procedures


*Bachelor’s degree

*Familiarity with police forms and procedures

Note:  This description incorporates the most typical duties performed.  It is recognized that other related duties not specifically mentioned may also be performed.  The inclusion of these duties would not alter the overall evaluation of this position.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial, and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

To obtain additional information about Temple University please visit our website at

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at:

You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.


Primary Location: Pennsylvania-Philadelphia-Main Campus
Job: Staff
Schedule: Full-time
Shift: Day Job
Employee Status: Regular


One of the nation’s top urban public research universities, Temple University is a dynamic workplace in the heart of one of the nation’s most vibrant cities. Founded in 1884 as a night school for the working-class men and women of North Philadelphia, for 130 years Temple has retained its core mission of being a beacon of educational opportunity to students of every background, while adding a national and global reputation as a leader in education, research and real-world oriented instruction.

With nearly 39,000 students and 290,000 living alumni, Temple has a major impact on its region and on Philadelphia, the nation’s 5th largest city. One in seven college graduates in the Philadelphia area holds a Temple degree, and the university is the 4th largest provider of professional education in the nation (law, medicine, dentistry, pharmacy and podiatry). Temple offers 17 schools and colleges, 399 academic degree programs, 17 Division 1 intercollegiate men’s and women’s athletic teams, as well as nine campuses including international campuses in Italy and Rome.  

Like the students the university serves, Temple’s approximately 8,000 employees are hardworking, diverse and energized by the vibrant and supportive work environments across the university, all aligned towards advancing the teaching, research and service missions of Temple University.

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