S140924

Secretary

Career Services

Student Development

Main Campus

Clerical

Non-Exempt

Union

Full Time

$19.69 per hour

40

No

06/14/2021

Yes

If a posting is still on our employment site, it is open to receive applications. All full-time positions have a priority consideration date. Priority consideration will be given to applications received by the priority date; however, applications will be accepted until the position is filled.

For full consideration, unofficial transcripts for the required degree (if applicable) must be attached and submitted at the time of application.

All offers of employment are contingent upon the following:

• Post-offer, satisfactory results of pre-employment background check


• Post-offer, satisfactory results of pre-employment Drug Screening for employees that are new to the College


• Post-offer, satisfactory results of pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Application Procedures: “Apply to this Job at employment.jjc.edu”

Joliet Junior College provides equal employment opportunities to all employees and applicants for employment without regards to race, color, ancestry, national origin, gender, gender identity, marital status, sexual orientation, disability, religion, age, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email HR@jjc.edu or call (815) 280-6725.

Founded in 1901 as the nation’s first public community college, JJC’s dedication to student learning, community prosperity, and personal growth has influenced generations of students and community partners. Our six campuses and extension centers ensure accessibility and empower 30,000 students annually to improve their lives through the power of education.

Our commitment to our mission drives the change and innovation necessary to meet the evolving needs of our students, employees, and community. Our continued success is drawn from talented, diverse, and committed employees whose knowledge and passion for education create a thriving culture both in and out of the classroom.

JJC supports an inclusive and collaborative environment where everyone can learn, grow, and perform at their best. We invite you to apply your skills and experience in a way that supports excellence and rewards your contributions. Join our family and make JJC your first choice!

The college supports this commitment by providing full-time employees with a comprehensive benefits package for our full-time employees including:

Blue Cross Blue Shield of Illinois (employee & family)

• Medical


• Dental


• Vision

Flexible Spending Account

403(b) and 457(b) option for pre-tax retirement savings
Joliet Junior College Tuition Assistance (employee & family)
Long Term Disability

Life Insurance & a comprehensive leave plan including:

• Federal holidays


• Vacation


• Personal


• Sick

http://www.jjc.edu/about-jjc/college-leadership/administration/human-resources

POSITION TITLE:SECRETARY
STATUS:Full time
DEPARTMENT:Career Services
DIVISION:Student Development
CLASSIFICATION:Non-exempt
UNION:Clerical
REPORTS TO:Director, Career Services
PLACEMENT: Clerical, grade 7
MINIMUM PAY RATE:$19.69 per hour

If a posting is still on our employment site, it is open to receive applications. All full-time positions have a priority consideration date. Priority consideration will be given to applications received by the priority date; however, applications will be accepted until the position is filled.

Joliet Junior College is an equal opportunity/affirmative action college supporting diversity.

Application Procedures: “Apply to this Job at employment.jjc.edu”

POSITION SUMMARY
To provide a wide variety of responsible clerical and secretarial duties requiring the exercise of a high level of discretion; to provide professional, effective and efficient customer service assistance to students, faculty, and college personnel, and support to the Director of Career Services. Serves as a secretary to a department head, relieving an administrative official of operational details, which involve a great amount of confidentiality. May be involved in the staffing and supervision of part-time clerical employees and student workers. Considerable judgment, initiative, and independent action in establishing or adapting work procedures to new situations are required. Work requires knowledge of the policies and procedures within the Department and College Systems.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
1.Serve as the initial point of contact for the office. Receive and direct visitors, handle phone calls, take and relay messages, provide requested information and schedule student appointments.
2.Prepare and type correspondence, documents, internal and external reports and other related materials. Update and maintain mailing lists, records, handbooks, databases and files.
3.Plan and coordinate department events; manage event timeline, registrations, collect event fees, and deposits.
4.Manage the Career Services email account; respond to inquiries and distribute messages to appropriate staff members.
5.Order and maintain inventories of supplies; maintain subscriptions and memberships; communicate with publishers and vendors.
6.Maintain and monitor computer center in area. Assist students and community members with career-related software, employment job postings and opportunities, and job search.
7.Serve as an administrator for online job board; communicate with employers regarding job postings, internships, job fairs, career fairs and on-campus recruitment.
8.Update changes to the Career Services web page and JJC Portal to provide current information to employers, students, and community members regarding upcoming events, programs and general information.
9.Assist Director in maintaining and monitoring departmental budget. Collect, transfer, deposit, and verify monies for all departmental expenditures. Maintain accounting and related business records of operations. Maintain college/department credit card.
10.Coordinate meeting and travel arrangements, organize accommodations, maintain calendars and attendance records.
11.Create and maintain the Career Services event calendar and manage the department’s appointment, presentation, and event scheduling.
12.Create targeted mailings, visual displays, flyers, etc. to market the Career Services Center and its programs.
13.Review office procedures and suggest to the administrator necessary changes. Assist in the development of the Department organizational chart. Cross train to provide additional services for reception area.
14.May be involved in the staffing and supervision of part-time clerical and student employees.
15.Perform related duties as assigned.

MINIMUM QUALIFICATIONS
1.High School diploma or equivalent.
2.Three (3) years of progressively responsible secretarial experience, preferably in the community college environment.
3.Extensive personal computer skills and a thorough knowledge of several software applications including Microsoft Office, Ellucian (or similar), portal, email, and Internet.
4.Attentiveness to detail, excellent organizational skills, initiative, math aptitude.
5.Flexible with the ability to adapt to change when required.
6.Ability to learn new software quickly including the SARS scheduling system.
7.Ability to accurately type and proofread carefully. Ability to perform multiple tasks simultaneously.
8.Strong verbal and written communication skills, and ability and willingness to work cooperatively with a diverse population.

PREFERRED QUALIFICATIONS
1.Associate’s degree.
2.Previous experience planning and coordinating events.
3.Bookkeeping/accounting background and experience with budget management.

PHYSICAL DEMANDS

1.Normal office physical demands.
2.Ability to travel between campus locations and to and from community events.

WORKING CONDITIONS
1.Duties are performed indoors in the usual office environment.

ANNUAL CLERY SAFETY REPORT (ASR) NOTICE FIRE SAFETY REPORT (FSA) and MISSING PERSON POLICY (MPP) FOR STUDENTS RESIDING IN “ON CAMPUS” STUDENT HOUSING


Joliet Junior College is committed to assisting members of the JJC community in providing for their own safety and security. The annual CLERY security compliance document along with the Fire Safety Report (FSR) and the Missing Person Policy (MPP) for students residing in “on campus” student housing is available at the JJC Police Department website : https://jjc.edu/about-jjc/police-and-safety


If you would like to receive the ASR, FSR or MPP in booklet form, you may stop by the Campus Police Department located on Main Campus in G 1013 or call Campus Police at 815-280-2234. The website and booklet contain information regarding campus security and personal safety such as crime prevention and reporting, police law enforcement authority, disciplinary procedures and other related security policies. They also contain information about crime statistics for the three previous years for all JJC campuses, property owned and controlled by JJC District 525 and on public property immediately adjacent to JJC campuses.


This information is required by law and is made available by the Joliet Junior College Police Department.