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PROGRAM COORDINATOR, PSYCHOLOGY & NEUROSCIENCE

Employer
Duke University
Location
Psychology and Neuroscience
Closing date
Jul 8, 2021

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Academic Affairs, International Programs, Institutional & Business Affairs, Alumni Relations & Development, Technology, Analysts & Programming
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Job Details

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Program Development and Management (60%)Manage existing collaborations with other departments/units at Duke to ensure all relevant factors are taken into consideration in planning each academic term for the curriculum in Undergraduate Neuroscience, including long-range planning for instructional provision of neuroscience courses and trouble-shooting conflicts in course schedules. This ongoing managerial activity, which is particularly critical given the interdisciplinary nature of the neuroscience major, requires a high level of awareness of the procedures and culture in various partnering units, including multiple departments in Arts & Sciences, the School of Medicine and other interdisciplinary institutes.

Manage the development and implementation of new educational and research initiatives that interface with Undergraduate Neuroscience. Cultivate opportunities across the university to provide new opportunities for student engagement within the program; interpret areas of interest and identify resources to help students connect and expand upon their areas of research study to enrich their educational experience.

Develop and manage promotional activities designed to engage prospective Duke Students (e.g., annual Blue Devil Days campaign), prospective neuroscience majors (e.g. ., Duke Majors Fair; Undergraduate Neuroscience information sessions), and the broader Undergraduate Neuroscience community (e.g., Undergraduate Neuroscience Poster Session and Senior Celebration; Research Meet & Greet).

Manage existing content on the website for Undergraduate Neuroscience, provide updates as needed, and develop new content pages that reflect the rapid pace of programmatic growth. Develop and produce various durable and printed materials for advertising and general promotion of undergraduate educational opportunities. Manage database access for Undergraduate Neuroscience Education, serving as the point person for contact with Duke SISS Office regarding Duke Hub and the Duke PeopleSoft system. Manage the course request system for Undergraduate Neuroscience Education, serving as the point person for communications among the University Registrar, the Committee on Curriculum, relevant department staff in partnering units, and faculty. Manage the representation of

Undergraduate Neuroscience in the annual Duke University Bulletin of Undergraduate Instruction. Serve as liaison between Undergraduate Neuroscience and the various student organizations led by Neuroscience majors (e.g., Neuroscience Majors Union, Synapse, Neurogenesis), managing communications and events that are jointly supported by the Office of Undergraduate Studies in Neuroscience. Troubleshoot student issues and respond to student needs and request s, applying judgment based on knowledge of university systems and educational programs. Advise students on policies and procedures of other departments/schools/institutes as they intersect educational offerings in Undergraduate Neuroscience. Manage special projects pertinent to the activities of the Director or Associate Director of Undergraduate Studies in Neuroscience.

Workflow Administrator and Staff Supervisor (20%)Develop and implement strategies for management of the daily operations of the Office of Undergraduate Studies in Neuroscience, including the prioritization of ongoing activities and emergent time-sensitive tasks, the allocation of human and material resources toward task completion, and the development of time-tables for task completion. Supervise the staff assistant in the Office of Undergraduate Studies in Neuroscience, including day-to-day management of strategic priorities and time- sensitive activities and review of completed work for adherence to expected outcomes.

Coordinate efforts to utilize technologies that would streamline and systematize inter- and intra-office communications and operations. Develop competency within Undergraduate Neuroscience Education in the implementation of office systems pertinent to the responsibilities of the directors, staff, and student workers; conduct training sessions and develop training documents and media as needed. Recruit volunteers, hire when necessary, and coordinate activities of student workers for departmental events and activities (e.g., Blue Devil Days, Majors Fair, diploma distribution ceremony), and supervise their role at each event/activity.

Interpret university and program policies, procedures and precedents, making decisions on specific operational challenges and issuing instructions to staff, faculty and students on behalf of Undergraduate Neuroscience.

Financial Responsibilities (10%)Manage the Undergraduate Neuroscience Education Program budget, soliciting

Vendor bids and exercising judgement about how to spend the allocated funds to support programmatic activities and events. Authorize expenditures ensuring compliance with Duke’s cost-saving rules and regulations with comprehensive consideration of money-saving opportunities. Analyze spending to determine changes for the next fiscal year's budget based on adverse trends, making appropriate recommendations. Control and maintain financial records, reporting to the Arts and Sciences Deans office, the Special Events office, and the Director of Undergraduate Studies in Neuroscience on the financial status of various projects and/or in matters of significant financial impact.

Alumni relations (10%)Cultivate relations with an exponentially growing body of alumni graduating from Duke University with a BS or an AB degrees in Neuroscience. Develop effective strategies for communication with Neuroscience alumni, in consultation with the Director. Interface with university officials and staff in the Duke Alumni Association and the Office of University Development to coordinate efforts to establish lasting and productive relations with Neuroscience alumni. Develop and manage initiatives to feature the growth and success of Undergraduate Neuroscience.

Skills

Ability to provide guidance and direction to subordinates, including setting standards and monitoring performance.

Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.

Minimum Qualifications

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Organization

Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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