PROJECT PLANNER II - PERIOPERATIVE MEDICINE

Employer
Duke University
Location
Anesthesiology-Bus & Sup Svcs
Closing date
Oct 22, 2021

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Administrative Jobs
Institutional & Business Affairs, Health & Medical Services

Job Details

School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Project Planner II – Job Code 2822

Occupational Summary

The Program Analyst for Perioperative Medicine (PASS, POET, etc.) will perform full scope project management for all perioperative and academic initiatives led by the Executive Vice Chair within the department of Anesthesiology. Plan, coordinate and administer timelines for a variety of complex initiatives and exercise supervision over the Staff Assistant helping to manage the perioperative and academic projects. The Program Analyst will be responsible for full-cycle business process documentation, data capture and analysis and academic research.

Project and Data Management

  • Collaborate with anesthesiologists, surgeons, APPs, nurses, dietitians, CMAs, front desk staff, schedulers, clinic administrators to develop perioperative optimization workflows to address modifiable surgical risk factors such as anemia, diabetes, and malnutrition
  • Responsible for maintaining Perioperative data including applicable databases.
  • Translate the goals of the optimization programs into operational plans (evaluate scope of project and desired outcomes, determine key stakeholders to involve, identify potential changes in clinical and scheduling workflows, work with Epic/Data Analyst to consider IT and data needs, establish timelines and responsibilities for implementation, work with groups across health system to successfully drive these tasks to completion)
  • Lead meetings with diverse groups of stakeholders; guide group towards consensus
  • Maintain knowledge of perioperative workflows and the complexity of coordination; shadow and interview clinical stakeholders to better understand specific processes
  • Help devise and execute implementation strategy for preoperative optimization clinics
  • Communicate project goals clearly and at the appropriate level for intended audience
  • Create slide decks and present to clinical and operational stakeholders
  • Provide frequent updates on the status of multiple projects to department leadership
  • Develop, manage, and communicate project plans and important timelines
  • Using a robust set of electronic tools (e.g., Tableau, MS Visio/Excel/Project/PowerPoint, etc.), work with key stakeholders to translate established current and future business processes, clinical care pathways, clinical outcomes, and other information into complex, detailed models, charts, graphs, and diagrams.
  • Create other diagrams and models as needed for use in communication to anesthesiologists, surgeons, APPs, and other internal and external stakeholder groups and/or for publications, research and teaching activities, medical papers, etc.
  • Develop, deploy, and maintain data management systems and processes for multiple hospital clinics. Train providers and staff in the use and support of intelligent analytic visualizations to optimize operational efficiency.Build multi-departmental cross functional teams for the 1 Duke Periop initiative to develop AI models for improving periop efficiency.Manage the deployment and on-going support for clinical outcomes dashboards the PASS, POET, Periop, and Pain divisions. — PDC

    Research and Data Analysis

  • Conduct literature reviews of medical journals to research existing data and practices
  • Work with physicians and clinical staff to determine data needed to evaluate clinical impact of POET programs; work with Data Analyst to evaluate appropriate data sources
  • Perform manual chart reviews in Epic for clinical, financial, and demographic data that is not currently or easily available from Performance Services/Anesthesia IT
  • Write abstracts and contribute to data collection and analysis and writing and editing of manuscripts for academic journals
  • Collaborate with all perioperative stakeholders to prepare posters of abstracts for academic meetings
  • Perform routine and ad hoc data reporting
  • Partner with Performance Services/Anesthesia IT to develop useful data dashboards; intelligently and creatively display data in a way that information can be useful to and easily and quickly grasped by stakeholders.
  • Analyze data and synthesize into clear, relevant, and visually appealing materials by developing graphs, reports, and presentations to be used by project manager(s) and key perioperative stakeholders for strategic and programmatic decision making.
  • Ensure high quality data is collected in order to be used in analysis. Continually verify integrity of the data.
  • Perform data analysis of information using various statistical methods using programs to see patterns in data. Identify, analyze, and interpret the trends or patterns found in data sets.
  • Ensure that policies governing data management are met, including security and privacy.
  • Train Providers and Staff in the use and support of intelligent analytic visualizations to optimize operations efficiency.
  • Build a faculty, provider and staff system of continuing improvement and education for the on-going need of Performance Optimization across the department of Anesthesiology. Guide complex research projects through the highly distributed Analytics community, including DHTS MaestroCare, ACE, Performance Services, and department BioStats and Data analytics teams. —

    Minimum Qualifications

    Education

    Bachelor's degree. Additional training in Project Management coursework or certification in Project Management is desired.

    Experience

    Four years of progressively responsible experience in project OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE management, including complex projects involving multiple functional groups. Experience in medical education/publishing, clinical research, or medical product development is desired.

    Skills/Qualities

  • Strong interest in and experience with electronic tools (e.g., Tableau, MS Visio/PowerPoint/Excel, etc.)
  • Ability to generate charts, models, diagrams, etc.
  • Ability to navigate electronic databases
  • Ability to synthesize data
  • Understanding of basic statistics, data analysis, related tools
  • Strong interpersonal skills – Communicate appropriately and effectively with stakeholders at all levels of organizational responsibility
  • Self-awareness – Listen to concerns, be open to and ask for feedback, understands when to ask for help, etc.
  • Team-oriented and collaborative – Work with team members with diverse professional backgrounds and career objectives
  • Interest in health care
  • Research and writing experience would be helpful but not required
  • EPIC experience would be helpful but not required
  • Clinical background/experience would be helpful but not required
  • Knowledge of IT operational processes an added plus
  • Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

    Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

    Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

    Organization

    Read our Diversity Profile History

    Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

    As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

    Duke maintains a historic affiliation with the United Methodist Church.

    Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

    Mission Statement

    Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

    “To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

     “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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