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Project Planner II – Job Code 2822
The Program Analyst for Perioperative Medicine (PASS, POET, etc.) will perform full scope project management for all perioperative and academic initiatives led by the Executive Vice Chair within the department of Anesthesiology. Plan, coordinate and administer timelines for a variety of complex initiatives and exercise supervision over the Staff Assistant helping to manage the perioperative and academic projects. The Program Analyst will be responsible for full-cycle business process documentation, data capture and analysis and academic research.
Project and Data Management Collaborate with anesthesiologists, surgeons, APPs, nurses, dietitians, CMAs, front desk staff, schedulers, clinic administrators to develop perioperative optimization workflows to address modifiable surgical risk factors such as anemia, diabetes, and malnutritionResponsible for maintaining Perioperative data including applicable databases.Translate the goals of the optimization programs into operational plans (evaluate scope of project and desired outcomes, determine key stakeholders to involve, identify potential changes in clinical and scheduling workflows, work with Epic/Data Analyst to consider IT and data needs, establish timelines and responsibilities for implementation, work with groups across health system to successfully drive these tasks to completion)Lead meetings with diverse groups of stakeholders; guide group towards consensusMaintain knowledge of perioperative workflows and the complexity of coordination; shadow and interview clinical stakeholders to better understand specific processesHelp devise and execute implementation strategy for preoperative optimization clinicsCommunicate project goals clearly and at the appropriate level for intended audienceCreate slide decks and present to clinical and operational stakeholdersProvide frequent updates on the status of multiple projects to department leadershipDevelop, manage, and communicate project plans and important timelinesUsing a robust set of electronic tools (e.g., Tableau, MS Visio/Excel/Project/PowerPoint, etc.), work with key stakeholders to translate established current and future business processes, clinical care pathways, clinical outcomes, and other information into complex, detailed models, charts, graphs, and diagrams.Create other diagrams and models as needed for use in communication to anesthesiologists, surgeons, APPs, and other internal and external stakeholder groups and/or for publications, research and teaching activities, medical papers, etc.
Develop, deploy, and maintain data management systems and processes for multiple hospital clinics. Train providers and staff in the use and support of intelligent analytic visualizations to optimize operational efficiency.Build multi-departmental cross functional teams for the 1 Duke Periop initiative to develop AI models for improving periop efficiency.Manage the deployment and on-going support for clinical outcomes dashboards the PASS, POET, Periop, and Pain divisions. — PDC
Research and Data AnalysisConduct literature reviews of medical journals to research existing data and practicesWork with physicians and clinical staff to determine data needed to evaluate clinical impact of POET programs; work with Data Analyst to evaluate appropriate data sourcesPerform manual chart reviews in Epic for clinical, financial, and demographic data that is not currently or easily available from Performance Services/Anesthesia ITWrite abstracts and contribute to data collection and analysis and writing and editing of manuscripts for academic journalsCollaborate with all perioperative stakeholders to prepare posters of abstracts for academic meetingsPerform routine and ad hoc data reportingPartner with Performance Services/Anesthesia IT to develop useful data dashboards; intelligently and creatively display data in a way that information can be useful to and easily and quickly grasped by stakeholders.Analyze data and synthesize into clear, relevant, and visually appealing materials by developing graphs, reports, and presentations to be used by project manager(s) and key perioperative stakeholders for strategic and programmatic decision making.Ensure high quality data is collected in order to be used in analysis. Continually verify integrity of the data.Perform data analysis of information using various statistical methods using programs to see patterns in data. Identify, analyze, and interpret the trends or patterns found in data sets.Ensure that policies governing data management are met, including security and privacy.Train Providers and Staff in the use and support of intelligent analytic visualizations to optimize operations efficiency.
Build a faculty, provider and staff system of continuing improvement and education for the on-going need of Performance Optimization across the department of Anesthesiology. Guide complex research projects through the highly distributed Analytics community, including DHTS MaestroCare, ACE, Performance Services, and department BioStats and Data analytics teams. —
Bachelor's degree. Additional training in Project Management coursework or certification in Project Management is desired.
Four years of progressively responsible experience in project OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE management, including complex projects involving multiple functional groups. Experience in medical education/publishing, clinical research, or medical product development is desired.
Skills/QualitiesStrong interest in and experience with electronic tools (e.g., Tableau, MS Visio/PowerPoint/Excel, etc.)Ability to generate charts, models, diagrams, etc.Ability to navigate electronic databasesAbility to synthesize dataUnderstanding of basic statistics, data analysis, related toolsStrong interpersonal skills – Communicate appropriately and effectively with stakeholders at all levels of organizational responsibilitySelf-awareness – Listen to concerns, be open to and ask for feedback, understands when to ask for help, etc.Team-oriented and collaborative – Work with team members with diverse professional backgrounds and career objectivesInterest in health careResearch and writing experience would be helpful but not requiredEPIC experience would be helpful but not requiredClinical background/experience would be helpful but not requiredKnowledge of IT operational processes an added plus
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