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Assistant Director - Office of Off-Campus Study

Colby College
Colby College

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Job Details

Job location: Colby College

Employment Type: Full-time
Posted data: 2021-06-15
Req: R0000490
Job DescriptionDepartment:Off Campus Study - StaffPay Rate Type:SalaryEmployee Type:Job Summary:Full-Time, 12-Month, Exempt, Salaried, Administrative Staff Appointment

The assistant director of off-campus study (OCS) is responsible for assisting the director in the effective operation of the OCS office in DavisConnects, in its dual role of administering off-campus programs and approving student participation on programs administered by other institutions. The assistant director plays a key role in co-leading the development of fellowships, scholarships and prizes. The assistant director provides advising services to students during the exploratory, pre-departure, on-site, and re-entry phases of off-campus study; manages the OCS enrollment system and content of the OCS website; assists in planning campus-wide events related to off-campus study; and works with the director as needed on office-wide initiatives. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.


  • Advise students about off-campus study options from exploratory phase through re-entry; prepare student petitions for review; communicate with students on course approval and credit
  • Develop and co-lead on process and procedures for fellowships, scholarships, and prizes
  • Manage and maintain OCS portal/enrollment software
  • Ensure effective use of electronic communication with students, faculty, administrators and program providers
  • Maintain database of programs, update website and publications
  • Develop and maintain student and faculty handbooks and other publications
  • Manage student evaluations of programs
  • Collaborate with academic departments on updating approved programs for their majors
  • Oversee domestic exchanges (e.g. Pomona, Howard)
  • Coordinate OCS fair, program information sessions, and other outreach efforts
  • Provide effective collaboration with other Colby offices, including Offices of the Registrar, Dean of Students, and Student Financial Services
  • Visit Colby programs abroad as chaperone and, occasionally, non-Colby programs for evaluation
  • Manage emergencies related to student welfare if director is unavailable
  • Supervise staff as needed
  • Manage special projects as assigned (e.g., preparing statistical reports and presentations)
  • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice


  • Bachelor’s degree or the equivalent in education and experience
  • Minimum of 1-3 years of administrative experience related to study abroad, preferably in the context of a liberal arts institution
  • Foreign language skill and experience studying or living abroad preferred
  • Demonstrated skills in advising a diverse student population
  • Ability to interact effectively with multiple constituencies including students, administrators, faculty, and parents
  • Commitment to working with a diverse student population at a top liberal arts college
  • Exceptional oral and written communication skills combined with a professional demeanor
  • Excellent project management and organizational skills
  • High degree of self-motivation with attention to detail and ability to meet deadlines while managing multiple tasks and projects simultaneously
  • Experience with TerraDotta software preferred
  • Knowledge of current practices and trends in international travel and education
  • High level computer skills including database and website management; proficiency in database systems as well as Google/Microsoft suites
  • Ability to work as a member of a diverse community
  • Domestic and international travel required


The position has ongoing interactions with students, parents, faculty, staff, and program providers.


General open office and campus environment. Position involves sitting, although frequent movement is necessary. Walking, standing, bending, and twisting is required. Computer usage involving repetitive hand/wrist motion is also necessary. Domestic and international travel is required. Some evening and weekend hours required.


Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

Assistant Director (Off-Campus Study) - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855


Working at Colby College 

Founded in 1813, Colby is one of America’s most selective colleges. Serving only undergraduates, Colby’s rigorous academic program is rooted in deep exploration of ideas and close interaction with world-class faculty scholars. Students pursue intellectual passions, choosing among 57 majors or developing their own. Independent and collaborative research, study abroad, and internships offer robust opportunities to prepare students for postgraduate success. Colby is home to a community of 1,850 dedicated and diverse students from around the globe. Its Maine location provides easy access to world-class research institutions and civic engagement experiences.

Under the leadership of its new president, David A. Greene, Colby is building on this strong foundation while remaining committed to excellence, to supporting students and faculty at the highest levels, and to the College’s deep liberal arts traditions. This new chapter includes plans for creating innovative academic initiatives and partnerships, strengthening the connections between the liberal arts and the professional world, revitalizing downtown Waterville, and pursuing significant capital projects for performing arts and athletics.

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