Administrative Assistant I

Employer
University of the Pacific
Location
Stockton
Closing date
Jun 15, 2033

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

Job Details



Administrative Assistant I

Primary Purpose:
The Administrative Assistant I for Benerd College (BC) provides administrative support to the unit performing job functions with periodic supervision and feedback. The position reports to the Assistant Dean of Operations.


Essential Functions:
1. Provides Benerd College front desk/lobby administrative support such as answering telephones, assisting with student and community inquiries, helping students with course registrations in the office and through the online registration system, assisting “walk in” traffic for Benerd College, and providing overall customer assistance.

2. Assists with general office duties such as typing, filing, data entry, maintaining confidential student files, and general office maintenance as assigned.

3. Monitors and maintains currency of BC Outlook, voicemail, and facsimile inboxes; oversees incoming and outgoing campus and US mail service including BC building and mailbox; monitors in/out staff board, and maintains staff sick/vacation calendar.

4. Receives and verifies weekly registration packets; performs data entry, including address maintenance, student creation, registration, grading, etc. as needed; works with records and enrollment staff to maintain data entry standards.

5. Provides administrative support to managers and program coordinators with duties such as assembling instructor packets, tabulating evaluations, mailing student confirmations, making course confirmation/cancellation telephone calls, creating student folders, and distributing brochures.

6. Oversees copy/supply area monitoring office supply inventory in collaboration with Adminstrative Assistants II & III and other staff; schedules maintenance and service calls when needed, changes toner, and maintains area.

7. Helps maintain staff break room and provides food/beverage for staff meetings and other events.

8. Performs out-of-office errands for BC staff and other duties as assigned.

9. Works with the administrative team on projects and office-wide tasks in either a support or lead role, depending on the nature of the project.

10. Assists with student services such as registrations, applications, special needs, etc.

11. Multi-task, effectively prioritize work assignments, be a “self-starter,” organize resources and establish priorities in a fast paced, demanding environment.

12. Assume responsibility and work effectively with minimum supervision.

13. Compose and properly format basic business letters and memos using correct grammar, spelling, and punctuation.


Minimum Qualifications:
• One (1) year post High School education with twelve (12) units of business related coursework.
• Two (2) years of related experience. (Two (2) years of post High School education would be equivalent to one (1) year of experience).


Preferred Qualifications:
• Bachelor’s degree.
• Experience providing administrative oversight to unit and staff.
• Excellent communication and interpersonal skills, as this position interacts regularly with both the campus community and the public.
• Solid English composition skills, as well as the ability to create, compose, and edit letters and other materials.
• Capacity to exercise diplomacy and deal effectively with people in a variety of circumstances in a calm, precise way.
• Ability to coordinate a variety of activities, correctly interpret directions and work well under tight deadlines.
• Must maintain strict confidentiality.
• Intermediate to advanced skills in MS Office suite, experience using databases and advanced experience in Internet navigation and research. Web maintenance desired. Ability to adapt to emerging technology.
• Strong customer service skills; working knowledge of Microsoft Word, Excel, and Access software programs; proficient writing, editing, proofing, and verbal communication skills.
• Knowledge of basic office procedures, etiquette, and discretion, professional manner and attire, courteous phone manners, and reception.


Physical Requirements:
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping and reaching. Constant communication using both spoken and written means. Occasional lifting up to 25 pounds.

Work Environment/Work Week/Travel:
Work is primarily performed in a standard office environment. Work performed during standard business hours. Position requires some work during non-business hour and travel to the San Francisco and Sacramento campuses.


Hiring Range: Commensurate with experience, non-exempt

Background Check Statement:
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.


To apply, visit https://pacific.peopleadmin.com/postings/19244

University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.






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Company

Since its founding in 1851 as California’s first chartered university, University of the Pacific has been transforming the lives of students, enhancing the vitality of its surrounding communities and bringing a pioneering spirit to how we educate and serve.

Pacific is recognized for high-quality academic programs, dedicated faculty mentors and excellent professional preparation built on a strong liberal arts foundation. The university is consistently ranked among the top national universities by U.S. News and World Report and Princeton Review.

University of the Pacific is a dynamic three-city university with campuses in Stockton, Sacramento and San Francisco. With a presence in these three very different and uniquely California cities, Pacific enjoys a truly distinctive footprint in California and the West.

Sacramento

Pacific’s beautiful, tree-lined campus in Sacramento provides a focused learning environment with ties to the power and influence of one of the nation’s most influential capital cities. Complementing the legal studies offered at the McGeorge School of Law, new academic offerings are helping address critical issues at the intersection of law, policy, business and health.

San Francisco

Pacific’s high-tech San Francisco campus is strategically situated the heart of one of the world’s most exciting cities. It is home to one of the premier dental schools in the nation, the Arthur A. Dugoni School of Dentistry, as well as high-quality programs in health, technology, and arts and culture.

Stockton

Pacific’s Stockton campus in the heart of the California Delta country is renowned for its idyllic beauty, breadth of outstanding academic programs, vibrant and supportive campus life, and close, dedicated teaching relationships with students. Serving more than 5,000 students, the campus is home to the liberal arts College of the Pacific, a conservatory of music, and schools of business, education, engineering, international studies, and pharmacy and health sciences.

Beyond Our Gates

Pacific students, faculty, and staff are passionate about enriching their communities and serving those in need. Under faculty guidance, students provide dental care and health services and information to the underserved, legal clinics for those in need, and literacy and educational enrichment programs for local schoolchildren. Students, faculty and staff contribute tens of thousands of hours of volunteer service each year. The Center for Professional and Continuing Education offers degree completion, continuing education, workforce training and lifelong learning programs. Pacific centers and institutes work toward solutions to local and regional issues through community partnerships, education and research.

The Pacific Tigers compete in NCAA Division I athletics primarily as a member of the West Coast Conference. Fielding seven men’s teams and eleven women’s teams, the Pacific Tigers continue to add individual and team successes to an already outstanding performance record, including more than 30 conference championships and more than 60 NCAA tournament appearances.

Pacific offers more than 80 programs of study leading to undergraduate, graduate and professional degrees, as well as accelerated programs in business, education, law, engineering and the health sciences. Total enrollment at all three campuses is more than 6,000 students.

With a focus on teaching, close faculty-student interaction, academic excellence and real-world learning, Pacific prepares individuals for lifelong personal and professional success.

Learn more at Pacific.edu.

Diversity Profile

The University of the Pacific community - including students, faculty, staff, administrators, and alumni - believes that diversity and inclusion are essential to the fulfillment of our institutional mission. We value inclusiveness in learning, curricular and co-curricular programming, campus climate, recruitment, admissions, hiring and retention. We remain deeply committed to promoting and maintaining a civil community that facilitates opportunities for shared understanding and expression of individual and collective truths. Moreover, we resolve to maintain a community that is respectful of all persons despite differences in age, citizenship, disability, ethnicity, gender identity or expression, geographic origin, language, marital status, nationality, philosophical beliefs, race, religion, sexual orientation, or socioeconomic status.

The University of the Pacific community - including students, faculty, staff, administrators, and alumni - believes that diversity and inclusion are essential to the fulfillment of our institutional mission. We value inclusiveness in learning, curricular and co-curricular programming, campus climate, recruitment, admissions, hiring and retention.

We remain deeply committed to promoting and maintaining a civil community that facilitates opportunities for shared understanding and expression of individual and collective truths. Moreover, we resolve to maintain a community that is respectful of all persons despite differences in age, citizenship, disability, ethnicity, gender identity or expression, geographic origin, language, marital status, nationality, philosophical beliefs, race, religion, sexual orientation, or socioeconomic status.

We are committed to all members of the Pacific community becoming competent and ethical citizen leaders able to interact effectively and ethically in an increasingly multicultural society and global economy. This transformative process is accomplished through our distinctive integration of liberal arts and professional education promoting innovation, open discourse and dialogue, leadership development, experiential learning and self-reflection.

Pacific Diversity Programs

University Pipeline Programs

Multicultural Affairs

Multicultural Affairs is dedicated to the creation and sustainability of a culturally inclusive community across and within the boundaries of culture, sexual orientation, gender, and other social identities. In service to and in partnership with students, faculty, staff, alumni, and other friends, Multicultural Affairs offers programs, services, and sponsorships such as cultural heritage month observances, diversity leadership retreats, and intercultural trainings that meet the educational and cultural needs of all members of the Pacific community.

Find Us
Website:
Telephone
209.946.2011
Location
3601 Pacific Avenue
Stockton
CA
95211
United States

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