Medical Education Program Coordinator

University of Virginia
Charlottesville, VA
Closing date
Oct 21, 2021

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Administrative Jobs
Institutional & Business Affairs, Program Administration, Technology, Analysts & Programming

Job Details

Job location: Charlottesville, VA

Employment Type: Full-time
Posted data: 2021-06-12
Req: R0025110

The School of Medicine Office of Medicine Education is seeking a highly motivated administrative professional to join our team as Medical Education Program Coordinator for our Preventive, Acute, Chronic and Longitudinal Ambulatory Care (PACLAC) Clerkship. The primary responsibilities of this position are to provide administrative, operational, logistical, and fiscal support for our PACLAC clerkship to ensure smooth operation of the clerkship. The ideal candidate will be able to not only serve as part of a team with the Administrator and Clerkship Directors but also be able to manage routine tasks in a timely manner.

The successful candidate will:

  • Collaborate with the Administrator and Clerkship Directors to ensure smooth operation of clerkship rotations throughout the clerkship year.
  • Provide operational support before, during, and after rotations as required.
  • Keep Administrator and Clerkship Directors apprised of any issues that arise.
  • Work with preceptors/office managers in maintaining a year-long schedule of availability.
  • Help organize monthly workshops and provide weekly on-site support for small to medium sized programs to include room set up/reset, oversee/run student activities, collect paperwork from students, assure instructors are present and provide any needed supplies and computer assistance.
  • Organize logistical details such as ordering food, scheduling space, setting up Zooms, secure medical/other supplies as needed.
  • Develop individual student/preceptor schedules for each rotation.
  • Ensure that sites with special requirements have student information in a timely fashion.
  • Help track program expenses; purchase goods and services as needed; ensure that preceptors, students, and housing sites are paid/reimbursed in a timely fashion.
  • Organizing student housing as needed.
  • Collate information needed for initial and renewal faculty appointments packages for review.
  • Proctor student shelf exams.

Skills needed:

  • Cheerful attitude.
  • Gracious tenacity.
  • Excellent/respectful oral and written communication.
  • Excellent computer skills (preference given to those with MS Office, Zoom, VMED) and ability to quickly learn new computer software/programs.
  • Sound judgment.
  • Ability to prioritize tasks.

The anticipated hiring range for this position is $40,000-$45,000 annually, commensurate with qualifications and experience.

This is a restricted position; continuation is dependent on funding and satisfactory performance.

Priority review of applications will begin on June 22, 2021, but the position will remain open until filled.


Education: High school diploma.

Experience: At least 2 years of experience working in an administrative capacity. Candidates should have experience in education and/or the coordination/management of educational programs or projects.


Bachelor’s degree or equivalent preferred.

Preference will be given to participants who have experience with UVa systems including Box, VMED, Marketplace, etc.

EXTERNAL APPLICANTS: please apply through Workday at the following URL,, and search for requisition # R0025110. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, address). Please note that multiple documents can be uploaded in the box. The successful candidate will pass a criminal background check and pre-employment health screening.

INTERNAL UVA APPLICANTS: please apply through your Workday Home page, search “Find Jobs”, and search for requisition # R0025110. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, address). Please note that multiple documents can be uploaded in the box. The successful candidate will pass a criminal background check and pre-employment health screening.

For questions regarding the application process, please contact Michelle Williams, Faculty Search Advisor, at

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.

What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.

Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).  

As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.


As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.

Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.


UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.

Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.

The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.


The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.

One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation:  UVA’s faculty have generated more than 130 patents since 2010.

Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards.  Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.


Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries.  No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.

In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others.  Charlottesville is also becoming a center for innovative start-up businesses.  The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers. 

The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply. In accordance with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) and the Rehabilitation Act of 1973, qualified individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations to assist in their pursuit of employment at the University. This includes assistance in completing the online job application as well as reasonable accommodations during the interview process. Please contact the UHR Service Center: 434.982.0123 to request assistance.

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