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Administrative Support AST II

University of Florida
Main Campus (Gainesville, FL)

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
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Job no: 517032
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Administrative/Professional, Veteran's Preference Eligible
Department:32020000 - PH-PHARMACEUTICS

Classification Title:

Administrative Support Assistant II

Job Description:

The Administrative Support Assistant II will provide administrative support to faculty and staff located in the department of Pharmaceutics in the College of Pharmacy. This position requires an individual to manage many tasks, and must exercise professionalism and effective communication skills when interactive with faculty, staff and students. The individual is expected to work independently with minimal supervision and must be proactive with assignments, have attention to detail, and take ownership of their responsibilities.

Chair and Faculty support:
Serving as the primary contact and liaison for the Department Chair and coordinating the Chair's calendar. Maintaining department faculty calendars, scheduling meetings, processing travel authorization and expense reports, making travel arrangements, sending department level correspondence such as meeting and seminar reminders, preparing documentation for PCard reconciliation or reimbursement, and preparing minutes for faculty and committee meetings, assist faculty with grant proposal applications. Providing course support such as preparing paper copies of exams, compiling assignment scores, delivering tests to UF testing center, and other duties for department faculty members.

General office support:
Maintain/update department website, maintain department room calendars, oversee daily distribution of mail/packages, arrange pick up of packages, maintain supply inventory and ordering of supplies, point person for requests for keys, PPD work orders, answering phones.

Meeting & Travel Coordination:
Assist department guests with accommodations, transportation to meetings, arranging meetings, seminar scheduling, etc. Coordinate search committee meetings and attendees. Coordinate itinerary for candidate visit, to include transportation, meals, interviews, and seminar presentation. Collect receipts for reimbursement and submit to SSC Fiscal for processing.

This position will provide intermittent support to the Graduate Programs team within the College of Pharmacy.

Expected Salary:

$38,000-$43,000, commensurate with education and experience

$38,000-$43,000, commensurate with education and experience

Minimum Requirements:

High school diploma or equivalent and four years of relevant experience.

Preferred Qualifications:

  • Excellent computer processing skills and attention to detail.
  • Excellent Excel, Word, and PowerPoint skills.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and list of at least three professional references.

The University of Florida, College of Pharmacy, strives to stimulate a culture that promotes diversity and inclusion within an exceptional community of students, faculty and staff. We welcome applicants from diverse backgrounds and are committed to developing leaders who respect, support and have a positive impact on all individuals.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required:


Advertised: 11 Jun 2021 Eastern Daylight Time
Applications close: 20 Jun 2021 Eastern Daylight Time

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