Project Coordinator

Date Posted: 06/11/2021
Req ID: 4640
Faculty/Division: Dalla Lana School of Public Health
Department: Institute of Health Policy, Management & Evaluation
Campus: St. George (Downtown Toronto)

Description:

About us:

The Dalla Lana School of Public Health is a Faculty of the University of Toronto that originated as one of the Schools of Hygiene begun by the Rockefeller Foundation in 1927. The School went through a dramaticrenaissance after the 2003 SARS crisis and it is now the largest public health school in Canada, with more than 850 faculty, 1,000 students, and research and training partnerships with institutions throughout Toronto and the world. With $40.4 million in research funding per year, the School supports discovery in global health, tobacco impacts on health, occupational disease and disability, air pollution, inner city and Indigenous health, among many other areas.

Your opportunity:

The Institute of Health, Policy, Management and Evaluation (IHPME) has the largest and most productive group of scholars working in health policy, health services, health informatics, clinical epidemiology and health care research in Canada today. Our students represent all sectors of the health care system; we have consistently been able to attract exceptional applicants from diverse backgrounds with a wealth of experiences. Our alumni have moved into leadership positions throughout the health care system and remain actively involved in ensuring we achieve our goals. And, finally, our donors and partners have been very generous in terms of developing and supporting new initiatives and addressing the financial needs of our students.

As Project Coordinator, you will be part of a dynamic project to help coordinate the revamp of the IHPME website. Your strong project coordination skills will enable you to conduct risks and needs assessments, execute tasks according to project plans to determine end user technical requirements. Once feedback is collected from users about usability and design you will then liaise with vendors who will execute the development. Your background and experience supporting technical projects will contribute to the timely rollout and success of the new website.

Your responsibilities will include:

• Liaising with internal and external service providers and to facilitate the purchasing and procurement processes
• Liaising with internal web designers and developers to resolve technical or design issues
• Tracking information on project progress and informing senior staff of deadlines, concerns or setbacks
• Providing project status updatesat project planning committee meetings while also scheduling status meetings and preparing meeting agendas
• Testing website before launching new additions and demonstrating the use of a content management system
• Disseminating and collecting surveys, questionnaires and feedback as well researching, analyzing and recommending solutions to project challenges
• Performing financial responsibilities including collaborating on cost estimates, processing expense reimbursements and making minor purchases

Essential Qualifications:

• Advanced College Diploma (3 years) in a related field or an acceptable equivalent combination of education and experience
• Minimum five years of recent and related experience, preferably within a University or comparable environment
• Experience coordinating projects and managing priorities, including a strong understanding of the application of project management methodology
• Experience building andmaintaining positive working relationships with a range of stakeholders, as well as coordinating meetings and preparing agendas
• Demonstrated experience analyzing data, interpreting findings and making recommendations for improvement based on insights and best practices
• Understanding of software and web system architecture
• Experience contributing to survey questions and disseminating and collecting surveys
• Demonstrated professionalism and ability to foster positive collaborative relationships
• Demonstrated experience researching solutions to project challenges and identifying opportunities for improvement
• Proficiency with MS Office Suite and survey tools
• MS SharePoint and Power Automate development experience
• Ability to deal effectively with multiple priorities and projects with conflicting deadlines while maintaining a high degree of accuracy and high quality
• Exceptional interpersonal and communication skills, both verbal andwritten, organizational skills, strong proof-reading and editing skills
• Ability to assess processes and procedures, utilize critical thinking and synthesize information from multiple sources
• Ability to exercise initiative, tact, discretion, problem-solving skills and to work under pressure to meet deadlines
• Ability to work well independently but also as part of a team

Assets (Nonessential):

• Familiarity with UofT information systems
• Experience in post-secondary or graduate institution

To be successful in this role you will be:

• Communicator
• Goal oriented
• Intuitive
• Organized
• Problem solver

This is a part time 60% FTE, one year term position

Closing Date: 06/20/2021, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Part-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $62,464 with an annual step progression to a maximum of $79,879. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Aarthiga Sivakumar

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

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