Assistant Men’s/Women’s Track & Field Coach (Part-Time)

Earlham College
Richmond, Indiana
Closing date
Oct 24, 2021

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Administrative Jobs
Institutional & Business Affairs, Athletics

Job Details

The Assistant Men’s/Women’s Track & Field Coach will be responsible for assisting with managing the conduct and overall supervision of the men’s/women’s cross country program in the fall and track and field program in the spring. The position’s responsibilities will be to recruit, develop and retain student-athletes, coach and develop a highly competitive Division III cross country program in the fall and track and field program in the spring in compliance with NCAA, Heartland Collegiate Athletic Conference and Earlham College rules and regulations. The compensation for 2021-2022 is $15,000 with an opportunity to transition to a graduate assistant (one or two year tenure) position in Summer 2022.

Primary duties & responsibilities


    Meet annual recruitment goals established by the Director of Athletics and Head Coach. Build relationships with prospective student-athletes. Assist the head coach in planning and executing prospective student-athlete visits to campus and with off campus contacts with prospective student-athletes. Assist head coach in generating and responding to prospective student-athlete contacts generated throughout the year. These include coaches’ mailings, attendance at high school competitions, recruiting services, and admissions contacts. Establish and maintain a recruiting database for recruiting utilizing the software program designated by the Department of Athletics. Utilize a variety of communication platforms to recruit prospective student-athletes (e.g., phone calls; texts; social media; emails; etc.). Attend competitions of recruits on a regular basis.

Office responsibilities

    Serve as social media coordinator. Assist the head coach in serving as the travel coordinator by arranging bus and van schedules, airline travel, pre and post-game meals and overnight accommodations. Assist the head coach in monitoring academic progress of student-athletes. Be a presence in the office and available to assist player needs. Engage and maintain contact with the sports information office and respond to requests as needed.

Practice/player development

    Assist head coach with daily practice plan. Assist with all practice and competition day set up. Teach drills providing individual player attention. Assist in planning and oversight of strength and conditioning sessions and individual work outs in season. Assist in designing off season workouts for player improvement.

Competition day responsibilities

    Assist head coach in competition day plan. Assist with competition day decisions. Responsible for all competition and practice video operations. Perform post game duties including, but not limited to, arranging team meal(s), securing statistics; social media plan and communicating with the sports information office.


    Help distribute, collect and inventory player gear and equipment. Assist with all program fundraisers and alumni outreach. Assist with appropriate program marketing, including social media accounts. Be knowledgeable and able to assume head coaching responsibilities in case the head coach is unable to perform his or her duties. Attain van certification through Earlham’s Public Safety Office to assist with van transportation of student-athletes. Be an active member of the athletic department staff by attending staff meetings and other department scheduled activities, Be responsive and timely with all requests from departmental support staff (administrative leadership; athletic trainer(s); etc.). Assist in game management duties for other department programs. Other duties as assigned by the Director of Athletics.
Experience & qualifications
    Bachelor’s degree is required.High school or collegiate playing experience is desired (any track and field event group experience welcomed).The successful candidate will demonstrate exceptional leadership and a commitment to, and understanding and appreciation of, NCAA Division III athletics and wellness in a private liberal arts college.Preference will be given to candidates who have experience working on a campus with a diverse student body.Current and valid driver’s license required.
Application Instructions

All department employees are required to demonstrate exemplary ethical conduct and conformance to NCAA rules and regulations; the duties of the position are to be performed in compliance with all NCAA, Conference and College rules and regulations; and any rules violations on behalf of themselves or any knowledge of violations within the department are to be reported to the appropriate parties. Violation of NCAA and other College or Conference regulations shall be subject to possible disciplinary action.

Please send a letter of interest, resume, statement on diversity, and contact information for three references as a single electronic file to [email protected]

The application review begins immediately, and the search will remain open until the position is filled.


Working at Earlham College

Earlham is a selective national liberal arts college founded in 1847. Earlham's affiliation with the Religious Society of Friends (Quakers) informs our emphasis on seeking the truth wherever it leads, respect for persons, learning from and with one another, conflict management and peacemaking, diversity, global education and on international experience. 

  • Earlham's 1,019 students are bright, eager and hardworking; they report significantly higher numbers of books read, papers written, interaction with professors, and other predictors of successful educational outcomes than are reported nationally.
  • Earlham graduates pursue advanced degrees at a high rate. Between 1992 and 2006, 10 percent of Earlham College graduates completed doctoral degrees. In fact, Earlham is 29th among 1,533 U.S. institutions in the percentage of graduates who go on to earn Ph.D.s; 10th, in biological sciences. Many Earlham alumni are deeply and personally committed to social action and to trying to improve the world. (These findings are based on the Weighted Baccalaureate Origins Study for 1992-2006 provided by the Higher Education Data Sharing Consortium. Rankings reflect relative size of institutions.)
  • Faculty at Earlham rate their working environment highly, citing the match between the College's mission and their own sense of personal and professional aims. Our governance structure emphasizes collaboration and consultation. The Faculty Meeting and all committees operate by consensus-seeking rather than by voting.
  • Earlham's faculty have created a rich liberal arts curriculum that values interdisciplinary study. The College's recently redesigned General Education Program prepares students for a life of critical knowledge and informed action. Faculty actively lead international study programs in which 70 percent of our students participate for at least a semester.
  • The Richmond/Wayne County community of 70,000 is small enough to need and value the contributions and expertise of Earlham faculty and students. Our faculty often provide advice and leadership aimed at improving the quality of life and are involved with educational, environmental, social service, cultural and governmental organizations in Wayne County. In addition, faculty engage Earlham students in community-related research and presentations.
  • At the same time, our community is large enough to provide a microcosm of urban challenges. The community enjoys a symphony orchestra, civic theater, art and historical museum, environmental education center, regional arboretum, and miles of improved hiking and nature trails in the geologically rich Ordovician limestone Whitewater River gorge. Five institutions of higher education are located in Richmond and Wayne County: Earlham College, Earlham School of Religion, Bethany Seminary, Indiana University East and Ivy Tech State College.
  • Richmond is near three airports: 45 minutes west of Dayton, Ohio; an hour east of Indianapolis; and 75 minutes northwest of Cincinnati.
  • For more information about openings, contact Becky Thomas, academic dean and vice president for academic affairs.
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