Overview

The Administrator, Center for Jewish Life (CJL) reports directly to the Associate Dean of Religious Life, and to the CJL-Hillel Director of Strategic Initiatives at the Center for Jewish Life. The CJL Administrator works closely with CJL staff members, both program and administrative staff, student organization leaders, and University departments to administer and implement programs at the Center for Jewish Life, manage the facility, manage and oversee University held funds, and ensure compliance with University policies.

Responsibilities

Financial Manager:  Management and Oversight of CJL University Held Funds: Manage budget and use of over 30 CJL funds (endowed, expendable, student organization and general funds). Ensure fiscal compliance training and monitoring of staff and students and ensure fund use complies with fund restrictions; review budget and spending strategy. Oversee fiscal year-end close process. Participate in audits as needed. Complete & process CJL Gift Transmittals, request new funds and track gifts Buying & Paying: Oversee all CJL buying and paying through University accounts, Concur approver for staff and student credit cards, non-PO’s, requisitions/purchase orders, honorariums, reimbursements; ensure invoice matching & receiving; set-up and enter award payments to students through Student Activities Funding Engine (SAFE); ensure all student employment hours submitted are correct and approve biweekly timesheets in TimesheetX. Student & Student Organization Financials: Provide training and guidance to student organization leaders on financial policy and procedures and monitor student organization spending.

 

Facilities Manager Space Use:  Oversee space use according to university policy and maintain CJL shared google calendar and schedule in Event Management System (EMS) Building Daily Operation, Maintenance & Improvements: Submit & track Facilities work orders for ongoing building repair and maintenance, submit Project Request forms for improvements & major maintenance requests, participate in building capital projects. Building Access Coordinator for CACS. Emergency Preparedness: Maintain CJL Emergency Action Plan and train staff and students annually. Public Safety Liaison: Submit DPS Event Requests for CJL, participate in security audits & reviews. Student Employees: Hire & train student employees for CJL Greeter/Attendant position. Visitor IDs & Keys: Maintain Building Access application; manage Visitor IDs for community members. IT & A/V Support: Oversee computers for installation and major repairs; maintain computer & printer inventory; provide A/V support & training; telephone coordinator; oversee building organization and supplies; Drupal website c-panel contact

 

Events:  CJL Programming Logistics (staff & student led) – Collaborate with CJL staff to ensure successful events at CJL. Coordinate and oversee Building Services equipment rentals and set-ups required for CJL events, including detailed weekly Shabbat setups. For holidays, oversee all moves of items in University storage and oversee installation of holiday related items (Menorah, sukkah installations), maintain record of items held in University storage. Approve student organization event registrations in CLEVER.

 

Other: University Policies- Keep up-to-date on all University policies and communicate policies to CJL Hillel staff and ensure compliance. New Employees: Onboard new CJL employees with needed tools and equipment, includes entering & maintaining affiliate staff in PeopleSoft/Campus Community (for NetID ), Tower Cards, phones, directory, ListServs, computers, keys (office & Sabbath keys); also oversee departure of employees, obtain needed office furniture & equipment for new positions. Staff Meetings & Committees: Participate in regular biweekly ORL Staff meetings and weekly CJL-Hillel staff meetings; member of Campus Life and other University committees as needed.

Qualifications

- Strong interpersonal, organizational, problem solving and communication skills - Ability to work in a fast-paced and changing environment with the ability to shift priorities without notice - Ability to work with people in a variety of settings and support diverse religious practices and sensitive to a diverse population of students, faculty, staff and community members. - Strong budget and financial management skills - Strong computer skills, experience with MS Word, Excel, Outlook

 

- Ability to manage multiple tasks with frequent interruption - An understanding of Princeton University departments and their roles - An understanding of Princeton University policies - Familiar with current Princeton business applications and systems

 

 

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Standard Weekly Hours36.25Eligible for OvertimeNoBenefits EligibleYesEssential Services Personnel (see policy for detail)NoPhysical Capacity Exam RequiredNoValid Driver’s License RequiredNo Experience LevelEntry Level#LI-JE1