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Specialist, College Support

Employer
Austin Community College
Location
Austin, TX
Closing date
Jul 16, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Position Information
Location:
Highland Campus
Hours:
Monday - Friday, 7:00 a.m. - 4:00 p.m. Some weekend/evenings may be required
Salary:
Specialist 6/118 ($33,316.00 - $47,593.00)
FLSA Status:
Non-Exempt
Reports To:
Director, College Operations
Criminal Background Check:
Pre-employment criminal background checks are required for all Staff and Faculty positions. Pre-employment urinalyses drug screens are also required for all top candidates considered for positions in ACC's College Police department.
College Profile


Austin Community College (ACC) is a public two-year institution that serves a diverse population of approximately 41,000 credit students each fall and spring semester. We embrace our identity as a community college as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriately applied baccalaureate degrees, in our service area. As a community college committed to our mission, we seek to recruit and retain a workforce that:
  • Reflects the diversity of our community.
  • Values intellectual curiosity and innovative teaching.
  • Is attracted by the college mission to promote equitable access to educational opportunities.
  • Cares about student success and collaborates on strategies to facilitate success for underrepresented populations.
  • Welcomes difference and models respectful interaction with others.
  • Engages with the community both within and outside of ACC.
  • Our Mission


    The Austin Community College District promotes student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training in its service area. For more information, see http://www.austincc.edu/about-acc/mission-statementCommitment to Equity and Inclusion


    ACC is committed to the ongoing systemic changes needed to ensure the increased recruitment, inclusion, retention, and completion of historically underserved and underrepresented populations. Through continual strategic community engagement and professional development of administrators, faculty, staff, and students, the college demonstrates its dedication to fostering a culture and climate for equitable outcomes. As an open-access and low-cost institution, ACC is proud to serve a diverse student body. Dedicated faculty members are excellent professors who help students achieve their educational goals and are sensitive to the diverse cultures and socio-economic backgrounds of our students. The College values and is committed to equity, diversity, and inclusion throughout the College community.General Statement of Job


    To provide administrative support in a campus and center environment.Description of Duties and TasksEssential duties and responsibilities include the following. Other duties may be assigned.


  • Coordinates all campus management requests from work orders to employee office moves for assigned locations.
  • Coordinates and monitors on-campus maintenance, renovations, and construction projects in collaboration with other departments (facilities, insurance, safety, etc.) and may reassign or revised schedules accordingly for assigned locations.
  • Resolves or refers campus-related concerns/complaints to the appropriate office for assigned locations.
  • Documents, and maintains campus/center operations policies and procedures for assigned locations; provides information and answers questions from faculty, staff, students, and others regarding these policies and procedures including what can be posted and where for assigned locations.
  • Maintains database of all contactual obligations and deadlines. Reviews and ensures accuracy of contracts for the department; researches and resolves financial and billing issues and may serve as a communication liaison with outside vendors and contractors.
  • Monitors assigned budgets; may make purchases within guidelines; tracks expenditures and prepares monthly reports.
  • Assists in coordinating the operations of all ACC Centers including providing administrative support services for facilitating hiring and training for this area.
  • Assists supervisor in planning and implementing short and long term goals for the campus and centers; provides special projects assistance as requested.
  • Prepares ad hoc financial and statistical reports for ACC Center Operations.
  • Serves as a communication liaison and may represent supervisor at Shared Governance committee meetings.
  • Additional Job Specific Duties


    May need to cover campuses when Campus Manager or Evening/Weekend Coordinators are out.

    KnowledgeMust possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.


    Office procedures and practices. Customer service techniques. Room scheduling and set up techniques and priorities, and resolution techniques to eliminate room scheduling conflicts. Physical logistics associated with room use for special events, meetings, and office locations.SkillsMust possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.


    Maintaining an established work schedule. Effectively using interpersonal and communications skills. Effectively using organizational and planning skills with attention to detail and follow-through. Entering data, maintaining files, and performing other clerical duties. Maintaining confidentiality of work-related information and materials. Establishing and maintaining effective working relationships.Technology Skills


    Use a variety of spreadsheet, word processing, database, and presentation software. Scheduling SoftwareRequired Work Experience


  • Two years related work experience.
  • Required Education


  • Bachelor's degree.An Associate degree and four years of related work experience may substitute for this education requirement. Applicants who substitute work experience to meet the education requirement must use additional related work experience to meet the years of "Required Work Experience" for this position. Please note that the college reserves the right to amend these terms of substitution at any time.
  • Other Preferred Qualifications


    Bilingual in English/Spanish.Physical Requirements


    Work is performed in a standard office or similar environment. Subject to standing, walking, sitting, bending, reaching, pushing, and pulling. Occasional lifting of objects up to 10 pounds.Safety


  • Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
  • ACC Benefits OverviewFull-time Faculty and Staffing Table employees who work in full-time and/or part-time positions at the College are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short and long term disability, retirement plans and AD&D.

    ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by Federal law.

    DisclaimerThe above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.

    Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

    As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.

    Organization

    The Austin Community College District is the primary gateway to higher education and training for residents in eight Central Texas counties. ACC is among the fastest-growing community colleges in the country, providing access to valuable programs and services that change lives and benefit communities.

    Mission and Vision

    The Austin Community College District values and respects each individual student. We promote student success and improve communities by providing affordable access, through traditional and distance learning modes, to higher education and workforce training in the eight-county service area. Community colleges have a diverse, four-part mission:

    • General education and academic transfer
    • Workforce education
    • Foundation programs to get students college-ready
    • Lifelong learning (Continuing Education)

     

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