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ASHS - Administrative Assistant - Speech Language Pathology

Employer
A.T. Still University of Health Sciences
Location
Mesa, AZ
Closing date
Jun 27, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

A.T. Still University's Arizona School of Health Sciences (ATSU-ASHS) is looking for a dedicated and responsible administrative assistant to provide administrative and clerical support for ASHS’s inaugural program in speech-language pathology in the Department of Audiology and Speech-Language Pathology. The administrative assistant will provide support for both the academic and clinical components of the program. The administrative assistant will coordinate admissions processes, facilitating student enrollment and scheduling; contribute to overall accomplishment of program objectives, support faculty, clinical coordinators and clinical preceptors in their duties The administrative assistant must have the ability to coordinate multiple assignments related to maintenance of professional accreditation, curricular planning, expense/travel documentation, scheduling virtual and in-person meetings and completing meeting minutes, maintaining multiple calendars and working independently on special projects. Critical skills for this position include the ability to use independent judgment, meet multiple and rapidly occurring deadlines, develop priorities and be skilled at all office  systems especially spreadsheet creation, report editing and data management.

The hourly pay range for this position is $17.19 to $20.00.

Major Job Duties:
  • Provide administrative and clerical support for the Program Director and the Director of Clinical Education
  • Provide clinical system CALIPSO data management of clinical reports and student clinical hours
  • Perform duties such as recordkeeping, distribution of mail to faculty and staff, as well as shipping/receiving packages
  • Manage, schedule, prepare, and submit travel reimbursements for program faculty
  • Prepare supply orders; assist faculty with office supplies
  • Schedule Zoom and in-person meetings and set up the meetings, prepare the meeting room
  • Coordinate or provide support for meetings/conferences/special events for speech-language pathology students and faculty including commencement and orientation
  • Protect faculty, staff, and student rights by maintaining the confidentiality of all information pertaining to University business
  • Other duties as assigned

Education and Experience:
  • High school education. Technical training or schooling is a plus
  • Must have two to three years of experience in an office environment
  • Experience working in a healthcare or academic setting preferred
  • Excellent computer skills; Internet, Adobe Acrobat, Google applications such as Gmail, Microsoft Office: Word, Excel, PowerPoint and any other software program required by the position
  • Knowledge of basic business functions, e.g., preparation of correspondence, reports, etc
  • Operation of basic office equipment (PC, printer/copier/scanner)
  • Excellent verbal and written communication skills including editing, for in-person, phone and correspondence including email
  • Ability to follow directions and work well under pressure
  • Excellent organizational and problem-solving skills
  • Ability to organize and prioritize workload in order to meet necessary deadlines
  • Ability to manage detail-oriented assignments and be flexible with job assignments
  • Ability to make sound decisions
  • Ability to solve practical problems, sometimes under great pressure and tight deadlines
  • Ability to work with faculty/staff/students in a professional and respectful manner
  • A high degree of confidentiality
  • Experience interacting with internal and community affiliates
  • Ability to follow and share information regarding university policy and procedure
  • Strong interpersonal skills
  • Problem-solving and critical thinking

Personal Characteristics or Traits: Strong communication & leadership skills. Work as a team member. Strong attention to detail. Ability to solve problems quickly and accurately. Able to receive constructive feedback and apply it effectively.

Company

A.T. Still University (ATSU) is the founding institution of osteopathic healthcare, established in 1892 by Andrew Taylor Still. As a leading health sciences university, ATSU is comprised of two campuses (Kirksville, Mo., and Mesa, Ariz.) on more than 200 acres with six prestigious schools. The culturally rich learning environments include residential and online healthcare related graduate degrees as well as community-based partnerships worldwide. ATSU has more than 1,300 employees dedicated to its not-for-profit mission and an average annual enrollment of over 3,100 students from 35 countries.

ATSU is renowned for its preeminence as a multidisciplinary healthcare educator. The University is focused on integrating the founding tenets of osteopathic medicine and the advancing knowledge of today's science. ATSU continually earns distinctions as the graduate health sciences university with best-in-class curriculum and a community outreach mission to serve the underserved. The University has a rich history of leadership in both healthcare education and correlated research.

ATSU instills within students the compassion, experience and knowledge required to address the whole person and shape healthcare in communities where needs are greatest. Inspired to influence whole person healthcare, ATSU graduates contribute to the future of integrated care while also leading with a selfless passion in the communities they serve.

Find Us
Website:
Telephone
4802196007
Location
5850 E. Still Circle
Mesa
AZ
85206
United States
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