Job Title: Administrative Associate
Location: St. Louis
Full/Part Time: Full-Time
Job ID: 37102
Hiring Department

Center for Character & Citizenship

The University of Missouri – St. Louis College of Education invites applications for a full-time Administrative Associate. This position is primary supported by funding from the Sanford N. McDonnell Professor in Character Education endowment. Assist the Sanford N. McDonnell Professor of Character Education in implementing the endowment-required character education programs, specifically the Leadership Academy in Character Education (LACE and the PRIMED Summer Institute). Administrative support to the professor his role as Co-Director of the Center for Character and Citizenship. Provide systems support in the human resource and PeopleSoft accounting functions.

This position reports directly to the Dr. Marvin W. Berkowitz, the Sanford N. McDonnell Endowed Professor in Character Education.

Review of applications begins immediately.

Application Deadline

October 29, 2021

Application Instructions

Applicants must combine all application materials (cover letter, resume, and list of three references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment. Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).

For questions about the application process, please call (314) 516-5805. If you are experiencing technical problems, please email pshrsupport@umsystem.edu.

Salary

$16.92-$19.00/hr

Job Description

Main duties are to coordinate materials, information, events, etc. as assigned in relationship to character education programs in the Center for Character and Citizenship (CCC) and assist Dr. Berkowitz in his administrative needs as professor and co-director for the CCC. This includes assisting him in anticipating needs for upcoming speaking engagements, travel, etc. Working relationships are established with national and international speakers as well as the greater St. Louis area educational leaders, principals and superintendents.

• Manages office administration projects to support the Sanford N. McDonnell Professor in Character Education, including using organizational systems to direct inquiries, track calendar/reminders, order supplies, supervise and coordinate travel, keep inventory and maintain databases (i.e., resource library, program alumni, My Vitae, etc.)
• Runs logistics, foresees potential issues and organizes program events for programs as assigned by the McDonnell Professor including, but not limited to: (1) Leadership Academy for Character Education (LACE) and (2) Primed Institute for Character Education.
• Communicates with stakeholders to accomplish objectives. Stakeholders include but are not limited to Center for Character and Citizenship staff, UMSL students, UMSL personnel, UMSL operations departments (i.e., catering, room reservations), the public at large, school districts, program speakers, LACE participants, and visiting international scholars.
• Recommends and implements improvements for organizational management systems such as travel protocols, invoicing/billing/payments and resource library management
• Initiates and follows up on journal entries, payroll, accounts receivable and payable, account reconciliations, wire transfers, and contracts with attention to system requirements
• Implements systems for human resource management in PeopleSoft such as procedures for hiring federal work study students, graduate research assistants and onboarding new staff.
• Employs professional courtesy and confidentiality with external and internal audiences in expediting solutions for the Sanford N. McDonnell Professor in Character Education and the Center for Character and Citizenship.

Minimum Qualifications

A bachelor’s degree and at least 1 year of experience (or an equivalent combination of education, training and experience).

Preferred Qualifications

• K-12 administrative experience and higher education knowledge
• Military veteran with administrative experience
• UM System and UMSL systems and process experience
• Office 365 expertise, especially Outlook, Word, and Excel

Comments

Benefit Summary

The University of Missouri - St. Louis offers benefit-eligible employees a wide variety of benefits including: health, dental and vision coverage effective on the first day of employment, vacation and sick time accrual, four personal days per year, tuition assistance for employees and their dependents, pension and employee and dependent life insurance. For more information about our benefits, please visit http://www.umsystem.edu/totalrewards/benefits.

UMSL is an equal access, equal opportunity, affirmative action employer that is fully committed to achieving a diverse faculty and staff. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, gender expression, age, genetic information, disability, or protected veteran status.

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