Job location: Boca Raton

Employment Type: Full-time
Posted data: 2021-06-11
Req: REQ10453
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Position Summary:

The University Registrar at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to engaging communities underrepresented in higher education. Florida Atlantic University is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the diverse internal and external communities that it serves.

Florida Atlantic University is seeking an Administrative Assistant, Boca Raton, FL.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, FAU is pushing the boundaries of higher education. Florida Atlantic's faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art, and technology in all disciplines. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes.

Summary of Responsibilities Include:

• Collaborate with Assistant Registrar using Banner, Resource 25 and CourseLeaf Scheduling Software (CLSS) to maintain and update scheduling data. Assist with research and data analysis pertaining to room usage. Coordinate updates to the Fast Track course report to assist Testing and Evaluation office with accurate information for SPOT evaluations.
• Communicate with colleges and departments in regards to academic schedule changes and classroom assignments to provide accurate/updated academic course schedule.
• Assist with the timely production of online schedule of course offerings (3 per year), classroom assignments for academic classes, final exam schedules (2 per year), and the functional security of the scheduling tools and software.
• Coordinate creation of final exam schedules to assist in resolving conflicts and providing solutions for exceptions. Assist with classroom reservations when needed.
• Answer phone and review voicemail messages

Minimum Qualifications:

High School or equivalent and seven years of appropriate experience required. Appropriate college coursework may substitute at an equivalent rate for the required experience.

Related experience in a meticulous attention to detail role.

Strong work ethic, excellent organizational skills, and ability to handle multiple tasks and projects simultaneously with constant interruptions.

Proficiency in Microsoft Office applications (Word, Excel, Outlook) and the willingness and ability to learn new applications and software as required.

Salary:

$16 hourly

College or Department:

University Registrar

Location:

Boca Raton

Work Days and Hours:

Monday – Friday, 8 a.m. – 5 p.m.

Application Deadline:

2021-06-20-07:00

Special Instructions to Applicant:

Individuals with disabilities requiring accommodation, please call 561-297-3057. 711

Preference in appointment will be given to eligible veterans, spouses of eligible veterans, and certain family members of eligible veterans, in accordance with Florida Statutes, Section 295.07. Please submit your DD214 (Member 4 preferred) showing your dates and character of service with your application as an attachment or fax to 561-297-3915 or scan and email to jobs@fau.edu, prior to the closing date of the position. If faxing your DD214, please also send an email to jobs@fau.edu to notify us that the form was faxed, make sure the email includes your name and the REQ# of the job that was applied to.

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

Successful completion of a background check, which may include a motor vehicle check, credit check, fingerprinting or additional screening, is required for the selected candidate prior to the start date.

A resume and a cover letter are required for this position. Make sure to attach these required documents in the Attachments section of the application. Any missing required documents may result in disqualification.