*Part-time Secretary, Grade B

Hofstra University
Hempstead, NY
Closing date
Oct 21, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

Job Details

*Part-time Secretary, Grade BSchool/Division:College of Liberal Arts and SciencesOffice:Department of Geology, Environment and SustainabilityFull-Time or Part-Time:Part-TimeAbout HofstraHofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the world who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.Description:This position provides clerical office support to the Department Chair and faculty members. At the direction of the Chair, the Part-time Secretary will be responsible for the day-to-day office operations. Responsibilities include, but are not limited to:

Greets visitors and callers, handles their inquiries and directs them to the appropriate individual. Schedules appointments with Department Chair.
Assists department faculty with clerical office support tasks relating to grant-funded projects. Confers with Professors and orders required textbooks each semester. Prepares and posts Departmental Schedule each semester. Sets up and maintains department calendars each semester. Assists students with registration process by submitting overrides.
Orders equipment and supplies. Maintains general office supply inventory and places supply orders with W.B. Mason. Maintains office equipment. Orders items with corporate credit card and maintains Transaction Log of all purchases. Completes, submits and maintains records on all Purchase Requisitions. Follows-up to ensure items are received and arranges for payment on received items. Reconciles monthly Master Card Statement.
Make travel arrangements - orders buses, car services, etc. Completes Check Requisitions for travel reimbursements and maintains records.
Submit Work Orders and Key Requests to Plant Department.
Distributes incoming mail and packages.
Supervises Federal Work Study Student Aide. Verifies student employee's hours weekly.
Assists with the Summer Science Research Program as needed.
May perform other duties not specifically identified above, but which require the same degree of skill and which are normally included within the above job title.

Hours: Monday - Friday, 9am - 2:00pm

*Subject to bumping
Qualifications:Prior office experience required. Must possess excellent interpersonal and communication skills and be proficient in MS Word, Excel and Outlook.Application Instructions:Qualified applicants may submit resumes via e-mail to [email protected] Please indicate job #899325-21 in the subject of the email.Voluntary Self-IdentificationAll applicants are invited to complete the three (3) voluntary self-identification formsDeadline:Open Until FilledDate Posted: 06/11/2021Posting Number: 899325-21


Working at Hofstra University

Hofstra University is a dynamic private university where students will benefit from large-university resources and thrive within a small college atmosphere.  At Hofstra, students can choose from 155 undergraduate and 170 graduate program options within the Frank G. Zarb School of Business; Hofstra College of Liberal Arts and Sciences: the Peter S. Kalikow School of Government, Public Policy and International Affairs; School of Humanities, Fine and Performing Arts; School of Natural Sciences and Mathematics; the Hofstra Northwell School of Medicine at Hofstra University and Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies at Hofstra University; Hofstra University Continuing Education; Honors College; Lawrence Herbert School of Communication; Maurice A. Deane School of Law; School of Education; School of Engineering and Applied Science; and School of Health Professions and Human Services. Students also benefit from small classes (student-to-faculty ratio of 13-to-1 and an average undergraduate class size of just 21 students), flexible schedules, and close proximity to the cultural and networking aspects of New York City.

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