Part-Time Secretary, Advising & Counseling

Lee College
Main Campus
Closing date
Oct 21, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support, Student Affairs, Counseling

Job Details

Posting Number: :


Job Title: :

Part-Time Secretary, Advising & Counseling

PS Position#: :


Position Status: :


Salary: :


Classification: :

Classified Staff


Advising & Counseling Center

Job Summary/Basic Function: :

Perform secretarial duties to ensure accurate exchange of communication and information between the counselors and/or advisors, students, faculty, and other Lee College staff; while also establishing a comfortable atmosphere for all who visit the Advising/Counseling Center.

Duties and responsibilities include, but are not limited to:

  • Answer a multiple-line phone to provide service and information to students and college staff.
  • Greet and guide all students and other visitors to the Advising/Counseling Center.
  • Manage Microsoft Outlook to schedule advisor and/or counselor appointments, meetings, etc.
  • Assist with maintaining inventory of all office supplies and equipment.
  • Assist with maintaining inventory of forms needed in the Advising/Counseling Center.
  • Provide secretarial support to advisor/counselors and other staff.
  • Fill out testing form for student and post the test fees for retesting in TSIA.
  • Assist with test administration as needed (TSIA on and off campus).
  • Enter placement scores into student records and charge students accordingly.
  • Establish and maintain multiple databases: OnBase, PeopleSoft, Microsoft Office, and SurveyMonkey.
  • Assist with New Student Orientation to include computer set ups, folder stuffing, and assist students with online registration.
  • Create forms, notices, and other documents as assigned by supervisor.
  • Must be available to work: Monday and Tuesday until 7:30 p.m.

Additional duties and responsibilities may include, but are not limited to:

  • Assist with planning and set up for special events.
  • Assist students on the computers with navigating the Lee College website and student accounts available under Logins {MyLC Campus, @mylc email, Blackboard, ApplyTexas, and campus logic).
  • Troubleshoot new office technology.
  • Perform other duties as assigned.

Benefits do not accrue with this part-time position. Work schedule is not to exceed 19.5 hours per week. This is a security sensitive position.

Lee College does not discriminate on the basis of gender, disability, race, color, age, religion, national origin, or veteran status.

Minimum Qualifications: :

  • High School Diploma or equivalent (G.E.D.)
  • Six (6) months of related work experience
  • Must have working knowledge of Microsoft Office Word and Excel Programs
  • Must have excellent oral and written communication skills
  • Must work collaboratively with faculty, administrators, and other staff members
  • Must make balanced judgments and decisions
  • Must work well with individuals from diverse backgrounds
  • Must be available to work evenings and weekends if needed

Campus/Location: :

Main Campus - Baytown, TX

Posting Date::


Open Until Filled:


Special Instructions to Applicants::

This position requires applicants to attach the following documents: resume. (Official transcripts required upon employment.)

In addition, applicants must include a minimum of three (3) professional references on the online application.

Please do not mail, email, fax, or deliver any documents outside of the electronic application process.


The College and the Community

Established in 1934, Lee College is a comprehensive community college offering university transfer programs, career and technical education, corporate and continuing education, and academic development.

Lee College is a vibrant, continuously evolving, mid-sized institution serving an industrial community. The college is located in Baytown, Texas, approximately 30 miles east of Houston. The third largest city in the Houston metropolitan area, Baytown has a diverse population of more than 60,000. It is a prosperous community that offers a competitive cost of living, a variety of employment opportunities, and a strong tax base provided by corporations such as ExxonMobil, Chevron Phillips, and Bayer.

Lee College at a Glance

  • Fifth in the U.S. for associate degrees awarded in science and technologies
  • Fourth in the U.S. For associate degrees awarded to Hispanic students
  • Achieving the Dream Leader college
  • Ranked among top 10 percent of community colleges in the nation by the Aspen Institute for two consecutive years
  • More than 130 degrees and certificates offered
  • 30 student organizations in 2012-20123
  • Nationally recognized honors program
  • First community college in the nation to receive Kresge Foundation Grant
  • 2012-2013 NJCAA Region XIV men’s basketball champs
  • Clinton Climate Initiative college
  • The ExxonMobil Process Technology Program
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United States

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