Administrative Support Specialist
- Employer
- Fayetteville State University
- Location
- Fayetteville, NC
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Administrative Support Specialist
Position Number::001710
Full-time or Part-time::Full Time
Department::Finance and Administration
Posting Number::0401981
SHRA/EHRA::SHRA
Job Category::Clerical and Secretarial
Hiring Range::$32,107.00 - $36,121.00
Minimum salary::$31,200.00
Maximum salary::$53,083.00
Overall Position Competency::Journey
Description of primary duties and responsibilities::Primary Purpose of the Organizational Unit
The University Purchasing Department is a service unit within the Division of Business and Finance reporting to the Office of the Associate Vice Chancellor for Business and Finance. The Purchasing Department administers the procurement function for the University. The unit is staffed by a team of professional, experienced and dedicated employees.
Description of Work Continued::Primary Purpose of the Position
This position will serve as the Admin Support Specialist in support of purchasing and contract administration activities within the Division of Business and Finance, Materials Management section. This position reviews, monitors or maintain leases, contracts, or agreements to ensure compliance of applicable rules and regulations, researches and prepares reports as needed, and serves in an administrative capacity for all contract matters. This position will support campus purchasing activities by overseeing the functional setup and maintenance of vendors within the electronic procurement (eProcurement) system.
This position also serves as an Administrator for the University Procurement (P-Card) and Travel Card programs, responsible for all administrative tasks related to the programs such as enrolling cardholders, conducting training, editing profiles, reviewing cardholder’s activity, and preparing reports regarding cardholder status and activity.
Minimum Education and Experience Requirements::High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Knowledge skills and abilities::Knowledge Program and/or Technical: Knowledge of Banner Finance and SciQuest Financial Systems, Corporate Card Management Systems, State Accounting & Travel policies & procedures. Ability to remain current in developments and trends in the area of assignment. Demonstrates in-depth knowledge of the area of specialization, the program, process, and/or organizational operation. Will serve as the primary content/process resource.
Information/Records Administration: Coordinates varied records processing activities requiring the application and some interpretation of agency procedures, policies, laws, and regulations. Reviews information for completeness and accuracy using multiple guidelines.
Financial Program Monitoring and Management: Ability to observe monitor, collect, and record fiscal data. Ability to assess the accuracy, validity and integrity of data. Ability to coordinate and administer fiscal program activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality control associated with the program. Ability to prepare documentation and create financial reports.
Problem Solving: Recognizes, defines and resolves non-standard problems using operating procedures, practices and established precedents. Resolves recurring issues and problems as well as some unique situations. Anticipates problems and develops recommendations for management resolution.
Communication – Verbal: Presents ideas in a clear, concise, organized manner. Explains and interprets programs, policies and procedures to meet the specific needs of staff and clients. Advises program staff/clients in all matters related to program operations. May provide informal training to other employees.
Communication – Written: Composes and organizes ideas logically, works in multiple formats such as letters, memos, reports or presentations, and can change/adjust style to meet the needs of the program and audience. Reviews sensitive materials and edits content constructively.
Leading Work Teams: Ability to establish expectations and clear direction to meet goals and objectives of on-going work for a group of employees. Ability to motivate and engage employees through effective communication.
Preferred Qualifications::Additional Training/Experience:
Working knowledge of spreadsheets and word processors.
Associate’s degree and two years of related experience; or equivalent combination of training and experience.
Closing Date::06/24/2021
Open Until Filled::No
Other Information:If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
EEO Statement::This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable), academic verification and credit history check (if applicable).
Fayetteville State University is committed to equality of educational opportunity and employment and does not discriminate against applicants, students, or employees based on race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, genetic information or veteran status. Moreover, Fayetteville State University values diversity and actively seeks to recruit talented students, faculty, and staff from diverse backgrounds.
Fayetteville State University is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.
Organization
Working at Fayetteville State University
Fayetteville State University (FSU) is a member of the prestigious University of North Carolina System. Situated in southeastern North Carolina, FSU prides itself in being in one of the most diverse cities in the country and neighbor to one of the nation’s largest military installations – Fort Bragg.
FSU has a rich history that serves as genesis for its current status as a leading institution of higher learning. A year after the Civil War ended, the Phillips School provided primary education to Fayetteville’s black citizens, and the Sumner School provided intermediate education for this population. The two schools were consolidated in 1869 and dedicated in April of that year as the Howard School, in honor of the Freedman’s Bureau chief General O.O. Howard. Seven prominent African-American men pooled $136 to purchase two lots for the first building that housed the Howard School. Robert Harris was named the first principal of the Howard School.
In 1877, the Howard School became not just the first public normal school for African Americans in North Carolina but also the first state-sponsored institution for the education of African-American teachers in the South. It was renamed the State Colored Normal School in Fayetteville that year, Fayetteville State Teachers College in 1939, Fayetteville State College in 1963, and Fayetteville State University in 1969.
While FSU’s roots are as a teacher education institution, it now offers nearly 70 degrees at the baccalaureate, masters and doctoral levels. Many of the programs are accredited by the top agencies. The university’s School of Business and Economics is endorsed by the Association to Advance Collegiate Schools of Business (AACSB). AACSB is one of the most prestigious and rigorous accrediting bodies for business programs in higher education. Currently, less than one-third of U.S. business programs and only 15% of the world's business programs have earned AACSB accreditation. Receipt of this distinguished accreditation provides evidence that FSU’s School of Business and Economics has established itself as a leader among business schools. Additionally, the Master of Business Administration program has been cited by U.S. News and World Report and The Princeton Review as one of the best graduate business school programs in the country. The Department of Criminal Justice is accredited by the Academy of Criminal Justice Sciences (ACJS). FSU’s criminal justice program is the only such program in North Carolina to hold ACJS certification.
FSU is rapidly becoming a center for research and technology. In spring 2010, the university, in conjunction with the University of North Carolina at Pembroke, cut the ribbon on the Southeastern North Carolina Regional Microanalytical and Imaging Center. The center is home to the electron microprobe, an advanced imaging tool that magnifies objects up to 300,000 times.
FSU is a partner in the community. The institution has formulated a strong relationship with the local municipality and with civic and social organizations in the area. The institution enjoys its partnership with its military neighbors. In the coming years, as a result of Base Realignment
and Closure (BRAC), Fort Bragg will be home to more than 50,000 soldiers and some of the nation’s top military brass. To address their educational needs, FSU has implemented a degree in intelligence studies with plans to offer more academic programs with the military in mind.
Students who come to FSU know they will be learning in a nurturing environment from some of the top scholars in their respective fields. As they matriculate, they know their degrees will prepare them to be 21st century global scholars, change agents, and contributing members of society.
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