Pittsburgh, PA, USA

Full Time

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Chatham University

Administrative Assistant, Information Technology Services

Founded in 1869, Chatham University has an enrollment of over 2,200 students across over 60 undergraduate and graduate programs in our areas of excellence: sustainability & health, the arts & sciences and business & communications. Chatham has consistently been named a College of Distinction and a "Best College" by U.S. News & World Report, and--as the alma mater of environmental icon, Rachel Carson (Class of '29)--is perennially ranked as one of the greenest colleges in the United States by Sierra Magazine and the Princeton Review.

Chatham's mission is: "to prepare students to build lives of purpose, value and fulfilling work...by preparing graduates to be informed and engaged citizens in their communities; to recognize and respect diversity of culture, identity, and opinion; and to live sustainably." Building on this mission, Chatham is committed to creating a supportive and inclusive learning, living and working environment for all members of the campus community.

Chatham consists of the School of Health Sciences; the Falk School of Sustainability & Environment; the School of Arts, Science and Business; and the School for Continuing & Professional Studies.

Located in Pittsburgh, PA--one of the country's most livable cities and great college towns--Chatham is spread across three distinct locations: the historic arboretum, Shadyside Campus; Chatham Eastside in the fast-growing East End; and Eden Hall Campus, one of the world's most sustainable campuses.

Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Chatham University does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin.

To help support the work of the University, we have an immediate opening for an Administrative Assistant to support the Information Technology Services department.

Position Reports To: CIO

Position Summary: The Administrative Assistant serves to organize the workflow for the Information Technology Services Department. S/He devises and implements policies and procedures that allow the IT services Department to work most efficiently. The Administrative Assistant coordinates and manages purchasing, license compliance, event scheduling and travel arrangements, warranties, third party repairs, contracts, and other activities for the department as well as provides Chatham user IT related training.

Qualifications:

• Bachelor's or Associate degree preferred
• Experience in an administrative support capacity, preferably in an institution of higher education preferred
• Good general computing skills
• Ability to provide attention to detail is critical
• Excellent organization skills
• Training and presentation skills
• Desire to work with students, faculty and staff
• Experience working with a diverse student population
• Ability to remain calm and professional ins stressful situations
• Ability to work with vendors to coordinate purchases, repairs, contract management, and other agreements
• Integrity, adaptability, sense of humor, independence, cooperativeness, and a strong work ethic
• Ability to perform multiple tasks simultaneously

Duties and Responsibilities:

The Administrative Assistant serves the IT Services Department by managing the administrative activities for the departmentAll phases of purchasing are administered: product/vendor research, price comparisons, PO requisitions, receipt of merchandise, authorization of payment, scheduling of product installation, creating work orders/tickets for items receivedManage warranties, licensing, and other contractsTracking departmental spendingDevelopment of departmental budgets for all ITS related accountsSoftware and manuals are organizedRepair work, both in and out of warranty, is coordinatedMeetings, conferences, training and other events are coordinatedOffice supply stocks are maintainedProvide administrative support to the CIO, other managers and staff within the departmentProvide and maintain asset management for all campus computing resources for insurance and inventory purposesThe Administrative Assistant performs other duties as required in support of the mission of the Information Technology Services Department and Chatham University

Chatham University offers competitive salary, an excellent benefits package, including tuition remission for qualified personnel, and a generous retirement plan.

Interested candidates should visit www.chatham.edu/careers and follow the instructions to complete the application process. To ensure full consideration, please submit a cover letter addressing the qualifications of the position, professional resume, and contact information for three professional references.

Chatham University is an Equal Opportunity Employer and Actively Seeks Diverse Candidates

Chatham Universityhttps://chatham.applicantpro.com