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Student Account Analyst, Financial Services

Employer
Wake Forest University
Location
Winston Salem, NC
Closing date
Jun 24, 2021

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management, Registrar & Student Accounts, Student Affairs, Student Activities & Services
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Job Details

Job location: Winston Salem, NC


Employment Type: Full-time
Posted data: 2021-06-17
Req: R0003464
Please note:
  • Additional documentation must be added at the bottom of the third screen under the "My Experience."
  • Internal candidates must apply via the internal career portal. Do not proceed with your application from this website.
  • DO NOT complete the application without the required attachments as you will be unable to edit your application.
** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

Builds, maintains and processes the University fee assessment process for student accounts with a high degree of accuracy while meeting the established University billing deadlines. Manages the fee portal for the collection of student course fees. This includes meeting with University departments to analyze new programs for fee assessment. Responsible for setting up accounting codes for fee assessment. Analyzes student account activity and provides accurate and timely answers to all institutional loan inquiries. Provides superior customer service via telephone, email and direct contact. Responsible for collecting on all outstanding Perkins & student institutional loan receivables via phone, email, and direct contact. Analyzes delinquent loan funds for bad debt write off or collection agency placement. Coordinates with third party loan servicer and collection agencies. Serves as the liaison with the Athletic Department, in regard to student athletic billing. Provides primary backup to the University cashier and acts as the backup for the student refunding process. Must be able to manage work in a fast paced and demanding atmosphere.

Job Description

Essential Functions:

  • Builds, maintains, and runs the University fee assessment process for the billing of all University tuition and fees. Responsible for the controls and validation of the process. Accuracy of this process is critical.
  • Ability to analyze fee assessment data, identify trends and present them in meaningful ways to management.
  • Manages the University fee portal process including the collection of approved university fees and charges in order to bill student accounts.
  • Sets up accounting codes for Accounts Receivable and Financial Aid disbursements that hit the student account.
  • Manages the retiree billing process.
  • Oversees the Perkins loan fund & institutional loan funds, in regards to collections.
  • Acts as the contact for students, parents, university staff, and other third parties in regard to Perkins & institutional loans by answering inquiries involving transactions posted to student accounts with a high degree of accuracy and timeliness.
  • Monitors, coordinates and communicates with University contracted collection agencies, and third-party loan servicer including preparing legal packets for Perkins & institutional loans.
  • Manages the exit process for institutional loans.

Other Functions:

  • Serves as backup to the University cashier by receiving, depositing, and recording all monetary transactions for the University, managing petty cash disbursements, and performing the daily balancing procedure.
  • Backup for the student refunding process.
  • Posts charges to university billing accounts including preparing appropriate journal entries to ensure the integrity of the university’s general ledger.
  • Presents and educates the University community on processes in the area of responsibility.
  • Other duties as assigned.

Required Education, Knowledge, Skills, Abilities:

  • Associate degree in business or accounting or a minimum of three to five years of experience in a finance environment.
  • Knowledge of basic accounting principles.
  • Knowledge of Federal Student Loan Regulations and student loan servicing
  • Proficient in Microsoft Excel, Word and Google Docs
  • Demonstrates a high degree of independent critical thinking and decision- making skills.
  • Strong analytical skills in order to build complex fee rules.
  • Must perform work responsibilities with a high level of accuracy.
  • Willingness to build and cultivate business partnerships between various University departments including leading and participating in meetings to discuss fee set up.
  • Ability to organize workflow to achieve desired outcomes.
  • Ability to multitask and prioritize position responsibilities in order to meet University established deadlines.
  • Must exercise good judgment and discretion.
  • Must possess strong diplomacy skills and the ability to make sound judgments with constituents diverse in ability and background.
  • Evaluates processes and implement efficiencies in the area of responsibility
  • Ability to keep University records confidential
  • Ability to work positively in a demanding, high volume, fast-paced, team-oriented student service environment both independently as well as collaboratively.
  • Capability to deliver first class customer service including communicating clearly and concisely in both verbal and written formats and acting professionally in managing difficult inquiries.
  • Demonstrated commitment to the University’s values and mission.
  • Represents Student Financial Services office in a professional and customer-service oriented manner.

Preferred Education, Knowledge, Skills, Abilities:

  • NC Notary License
  • Experience in higher education.
  • Experience with Ellucian Banner.
  • Knowledge of Workday Finance

Accountabilities:

  • Responsible for own work only.

    Note:

    This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

Additional Job Description

*Applications for this position will be accepted through 11:59 pm EST on June 21, 2021.

Time Type Requirement

Full timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.

Organization

Wake Forest University, formed in 1834, has experienced decades of growth and innovation.  WFU is a distinctive university that combines a liberal arts core with graduate and professional schools and innovative research programs.  The University embraces the teacher-scholar ideal, which prizes the personal interaction between students and faculty.  It is a place where exceptional teaching, fundamental research and discovery, and the engagement of faculty and students in the classroom and the laboratory are paramount.

Wake Forest University is a community that seeks the enlightenment and freedom which come through diligent study and learning. Its higher goal, however, is to give life to the University motto "Pro Humanitate," as members translate a passion for knowledge into compassionate service. The community shares a tradition that embraces freedom and integrity and acknowledges the worth of the individual. The heritage, established by the school's founders and nurtured by succeeding generations, promotes a democratic spirit arising from open-mindedness and discourse. Wake Forest fosters compassion and caring for others. Its collective strength and character are derived from the values and distinctive experiences of each individual; therefore, it affirms the richness of human intellect and culture and its contribution to knowledge, faith, reason, and dialogue. Furthermore, it strives toward a society in which good will, respect, and equality prevail. To that end, Wake Forest University rejects hatred and bigotry in any form and promotes justice, honor, and mutual trust.​

The University is comprised of:  the undergraduate college, Graduate School of Arts and Sciences, School of Business, School of Divinity, School of Law, and School of Medicine (located on the Bowman Gray campus with Wake Forest University Baptist Medical Center) and today enrolls about 4,846 undergraduates and 2,823 students in graduate programs at its principal location, the Reynolda campus.  Students at Wake Forest University enjoy a great deal of access to and interaction with world-class faculty both in and out of the classroom setting with a student-faculty ratio of 11:1.  Wake Forest employs approximately 2,772 full and part-time faculty and staff.

Wake Forest is a collegiate university offering a vibrant, intellectual community with a rich cultural life, an impressive array of facilities, and a strong athletics program competing in the fifteen-team Atlantic Coast Conference (ACC).  Since its founding, the university has adopted the motto “pro humanitate,” which is exemplified by a deep institutional commitment to public service and engagement with the world. Wake Forest has a strong commitment to holistic, eight-dimensional well-being for students, faculty and staff as evidenced in the Thrive initiative.

Winston-Salem, NC

Wake Forest is located in Winston-Salem, NC, a beautiful, mid-sized city centrally located in the Piedmont-Triad region of North Carolina.  Winston-Salem is a family-friendly city with high quality schools, numerous outdoor recreational activities and events, and is known for its vibrant and thriving arts scene.

Winston-Salem residents enjoy close proximity to the beautiful Blue Ridge Mountains (1.5 hours) and Atlantic beaches (4 hours), a moderate climate with four distinct seasons, a very reasonable cost of living, and an eclectic variety of restaurants, wine bars, and breweries for dining with friends and family.  Winston-Salem offers many of the amenities of a large city but with the sense of community and quality of life of a smaller town (www.visitwinstonsalem.com).

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