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10018010 Admissions/Certification Officer

Middle Georgia State University

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Institutional & Business Affairs, Admissions & Enrollment
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Staff Application - please complete and email with supporting documentsSchool/Department: Department of Nursing Primary Location: Dublin Position: Staff Job Type: Full Time Position Close Date: Until Filled Description:

JOB SUMMARY: This position is responsible for the admissions and certification processes for the Department of Nursing and will provide secretarial support for departmental operations. This position requires a high level of energy and the ability to recognize customer needs are a primary focus of actions.


  • Serves as the Admissions and Certification Officer for the Department of Nursing.
  • Manages the student admission process, course registration, and certification process.
  • Responsible for the establishment, management, security, and purging of confidential student files.
  • Maintains department faculty files by following confidentiality guidelines.
  • Prepares spreadsheets and other reports related to student admission, progression, graduation, and licensure.
  • Processes student admission applications.
  • Maintains student database related to candidate admissions, graduation, and licensure and ensure that all data is complete and correct.
  • Researches, extracts, organizes and maintains data in the Banner Student Information System, Degree Works, and the nursing program database for program accreditation and annual reports.
  • Maintains records and assists with all accrediting body and state board reports.
  • Provides information and responds to inquiries orally and in writing to students, faculty, staff, and the general public regarding degree program and college policies and procedures.
  • Gathers information and answers inquiries regarding the status of issues pending resolution such as complaints and special requests from students and faculty.
  • Assists faculty with graduation audits.
  • Assists faculty/students with completing course substitution/exception forms.
  • Composes notification letters of admission status to prospective students when application packets are received.
  • Reviews and edits documents to ensure that correct spelling, grammar, punctuation, and formatting is used.
  • Serves as Secretary for the Department of Nursing Faculty Meetings and prepares the meeting minutes.
  • Responsible for overseeing the secretarial operations of the office.
  • Assists with ensuring priorities and deadlines are met on various projects.
  • Performs office reception duties such as answering phone calls, greeting visitors and taking messages.
  • Monitors operating budget and expenditure records to ensure accuracy.
  • Communicates cohort size to ATI to ensure accurate billing.
  • Tracks student ATI payments in coordination with the MGA Campus Store Director.
  • Purchases supplies online through various vendors.
  • Reconciles purchasing card account on a monthly basis.
  • Enters course schedules into Banner.
  • Enrolls nursing students into nursing courses.
  • Tracks student demographics by cohort for annual reports.
  • Performs related duties as assigned.


  • Knowledge of modern office practices and procedures.
  • Knowledge of college and school policies and procedures.
  • Knowledge of computers and job-related software programs.
  • Skill in prioritizing and organizing work.
  • Skill in the use of innovative technology in the recruitment and admissions process.
  • Skill in oral and written communication.
  • Ability to identify opportunities and takes action to build strategic partnerships to help achieve department goals.
  • Ability to maintain effectiveness when experiencing major change in personal work or the work of the department.
  • Ability to pay attention to detail and organize efficiently.

SUPERVISORY CONTROLS: The Chair of the Department of Nursing assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES: Guidelines include college and school policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.


  • The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.
  • The purpose of this position is to provide administrative support for school operations. Successful performance helps ensure the efficiency of those operations.


  • Contacts are typically with co-workers, other college employees, students, members of the business community, and members of the general public.
  • Contacts are typically accreditation, state, and federal agency representatives.
  • Contacts are typically to give or exchange information, resolve problems, and provide services.


  • The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light objects.
  • The work is typically performed in an office.
  • The work may require driving to each campus location.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY: This position supervises assigned student workers.


  • Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
  • Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
  • Advanced communication, organizational, and interpersonal skills.
  • This position is non-exempt (biweekly paid).
  • Pay grade 17.

TO APPLY: Application materials should be emailed as a Microsoft Word or Adobe.pdf attachment to: [email protected] with the subject line “10018010 Admissions/Certification Officer- Dublin 6.10.2021”. Application materials are to include a resume, an MGA Staff application; a letter of interest which includes salary requirements; and three professional references. Paper application materials will not be accepted.

Background checks will be conducted on all final candidates.

Staff Application - please complete and email with supporting documentsA Unit of the University System of Georgia



One of 31 institutions in the University System of Georgia, Middle Georgia State was created in 2013 by the con­solidation of Macon State College and Middle Georgia College.

Middle Georgia State College strives to offer bachelor’s degrees that enhance the educational, economic, and cultural lives of Middle Georgians. Additionally, the college offers a wide array of associate’s degrees that meet the educational interests of traditional and non-traditional students in the region. With low tuition, robust financial aid, a commitment to the success of each student and a vibrant residence life program on three of our five campuses, Middle Georgia State promises an affordable, challenging, and rewarding college experience leading to degrees of proven quality. Our success is measured best by the accomplishments of our graduates in their chosen professions, as well as by the contributions they make to their communities.


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