Job Title: Program Support Coordinator
Location: Atlanta, Georgia
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 228765
Department Information Located in one of America's most vibrant cities, the College of Engineering combines the resources of a major university with the benefits of an urban campus, giving the students the tools they need to chase their ambitions. The College offers more than 50 different degree tracks at the bachelors, masters, and doctoral levels, and its schools are consistently ranked among U.S. News & World Report's top 10. The College has built a strong reputation in the United States and abroad, and graduates leave with skills, knowledge, and global savvy for a world increasingly dependent on engineering.

Job Summary

Provide high level, specialized administrative services within a campus unit, usually in direct support of unit management. Position usually encompasses organization of office services within area including coordinating calendars, meetings and events, budget administration, procurement and report preparation. May provide work coordination and supervision to lower level administrative personnel within the unit. This position will interact on a consistent basis with: unit management and staff, vendors and office visitors. This position typically will advise and counsel: administrative staff . This position may supervise lower level administrative staff.

Responsibilities

Job Duty 1 -

Plan, execute and provide assistance for meeting and event logistics and scheduling

Job Duty 2 -
Establish schedules, oversee arrangements and provide logistics support for targeted programs and/or projects and unit initiatives
Job Duty 3 -
Evaluate, assess and report on the feasibility and sustainability of potential programs, projects and initiatives

Job Duty 4 -
Provide necessary support related to the identification and execution of adopted unit programs/projects and other unit initiatives

Job Duty 5 -
Develop, arrange/coordinate meetings and project materials for distribution, as necessary

Job Duty 6 -
Compile, organize and analyze data for use in reports for targeted programs/projects and other unit initiatives

Job Duty 7 -
Monitor and update appropriate stakeholders of progress/milestones for program/project objectives

Job Duty 8 -
Perform other duties as assigned

Required Qualifications

Educational Requirements
Technical Diploma, Associate's Degree or equivalent combination of education and experience

Required Experience
Three to five years job related experience

Preferred Qualifications

Working knowledge of faculty promotion and administration. Experience maintaining faculty records. High attention to detail. Thorough knowledge of Microsoft applications (Outlook, Word, Excel, and PowerPoint).

Knowledge, Skills, & Abilities

SKILLS
Excellent written and verbal communication, customer service and organization skills. The ability to prioritize tasks, work independently and/or within a team environment.

Equal Employment Opportunity

Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
No, this position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

This position will provide administrative and logistical support to the Associate Dean for Faculty Development and Scholarship and the Assistant Dean of Faculty Affairs in the College of Engineering.

Additional duties include but are not limited to:

• Strategically manage the calendar of the Associate Dean for Faculty Development and Scholarship. Prioritize appointments and requests for the associate dean’s meetings. Assist in preparing the associate dean for meetings, events, etc. Coordinate with assistants in relevant Institute units.

• Provide administrative support to assist in the hiring, reappointment, promotion, and tenure processes, the accreditation process, and the academic program reviews for the College of Engineering.

• Coordinate travel arrangements and process reimbursements

• Coordinate purchases, track deliveries, and reconcile expenses to budget

• Maintain filing system and databases for College of Engineering faculty related information.

• Scan, route, enter and/or verify faculty paperwork/information into appropriate databases.

Projects include:

• Scan faculty files into a database system
• Update and maintain faculty files
• Review reappointment, promotion, and tenure paperwork for academic and research faculty
• Maintain RPT schedule for tenure track, professional track, and research track faculty, coordinating with Associate and Assistant Dean and providing support to meet deadlines
• Maintain and update CoE website related to faculty affairs topics
• Maintain faculty awards database
• Faculty Mentoring Program
• NextProf Nexus Program planning (Berkeley, University of Michigan, Georgia Tech)
• Confidential document editing
• Multidisciplinary Certificates