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Administrative Support Assistant III

Employer
University of Arizona
Location
Tucson, AZ
Closing date
Jul 1, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support, Community & Government Relations
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Job Details

Posting Number:

req5574

Department:

Agric Extension Administration

Department Website Link:

extension.arizona.edu

Location:

Main Campus

Address:

Tucson, AZ USA

Position Highlights:

Seeking an Administrative Support Assistant III to provide administrative support for the Associate Director of Ag/Natural Resources, and administrative/accounting support of the three programs the Associate Director manages. The three programs are the Arizona Meteorological Network (AZMET), Arizona Project WET (Water Education Today), and Director of the Santa Cruz County Extension office. The responsibilities include managing the financial reporting and reconciling of accounts and human resource transactions for these units.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities:

1. Administrative and financial responsibilities for the Arizona Meteorological Network (AZMET):

  • Coordinates and monitors the administrative tasks related to this program to include processing/reconciling P-cards and monthly expenses.
  • Maintain project financial and operational data, and prepare reports.
  • Compose correspondence, facilitates smooth communication within department and other unit personnel involved in this project.
  • Monitors and approves AZMET program expenditures ensuring that budget allocations are not overspent.

2. Administrative and financial responsibilities for Arizona Project WET (Water Education Today):

  • Coordinates and monitors the administrative tasks related to this program to include processing/reconciling P-cards and monthly expenses.
  • Maintain project financial and operational data, and prepare reports.
  • Compose correspondence, facilitates smooth communication within department and other unit personnel involved in this project.
  • Monitors and approves AZ Project WET expenditures ensuring that budget allocations are not overspent.

3. Administrative and financial support for the Santa Cruz Extension office:

  • Monitor financial expenses, prepare reimbursements, reconcile p-card transactions.
  • Prepares quarterly financial reports for Santa Cruz County.
  • Perform human resource tasks to include recruitments, new hires, job changes, and personnel updates.
  • Reconcile grant accounts and prepare financial reports for Principal Investigator as needed.
  • Prepare correspondence at the direction of the County Extension Director.

4. Administrative support for the Associate Director, Programs:

  • Performs a variety of specialized administrative or technical responsibilities of the Associate Director, Ag & Natural Resources to include:
  • Maintain calendars; make travel arrangements; prepare reimbursements, correspondence, documents and presentations; meeting minutes and other administrative duties.
  • Facilitates smooth communication within department, university colleagues, and external parties. Handles confidential and delicate matters related to personnel matters and business affairs.

Minimum Qualifications:

  • Minimum of 5 years of relevant experience required.
  • High school diploma or equivalent, or equivalent learning attained through experience required.

Preferred Qualifications:

FLSA:

Non-Exempt

Full Time/Part Time:

Full Time

Number of Hours Worked per Week:

40

Job FTE:

1.0

Work Calendar:

Fiscal

Job Category:

Organizational Administration

Benefits Eligible:

Yes - Full Benefits

Rate of Pay:

20.19

Compensation Type:

hourly rate

Grade:

5

Career Stream and Level:

OC3

Job Family:

Administrative Support

Job Function:

Organizational Administration

Type of criminal background check required::

Fingerprint criminal background check (security sensitive due to job duties)

Number of Vacancies:

1

Target Hire Date:

7/5/2021

Expected End Date:

Contact Information for Candidates:

Jennifer Gardner Smith
[email protected]
520-621-7201

Open Date:

6/11/2021

Open Until Filled:

Yes

Documents Needed to Apply:

Resume and Cover Letter

Special Instructions to Applicant:

Diversity Statement:

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Company

As Arizona’s First University, founded in 1885, the University of Arizona now serves nearly 46,000 students, from undergraduates to doctoral candidates. A public land grant university, we work together to expand human potential, explore new horizons, and enrich life for all.

We constantly strive to be a best-in-class place to learn, research, and work. We educate innovative, adaptive learners and problem solvers who are prepared to lead meaningful lives and improve society in the Fourth Industrial Revolution Economy. Our Strategic Plan details how we intend to drive social, cultural, and economic impact, in Arizona and across the world.

As a Research I university and member of the Association of American Universities, the University of Arizona hosts two medical schools as well as the only veterinary college in Arizona. More than 16,500 faculty, staff, and graduate students produce over $687 million in research annually, ranking us among the top 20 public research universities in the nation.

Transdisciplinary research excellence – the true seamless integration across disciplinary university-community boundaries – is an undergirding philosophy deeply rooted in our history. Notably, our BIO5 Institute brings together scientists from agriculture, medicine, pharmacy, basic science, and engineering to treat disease, feed humanity, and preserve livable environments.

We strive for excellence in all our 200-plus undergraduate majors and 150 graduate programs. Our faculty are renowned for ground-breaking research in astronomy and planetary sciences; climate, environment, and solar energy; cancer and biotechnology; optical sciences; electrical and computer engineering; and management information systems. Research us yourself on our interactive FactBook.

As Arizona public employees, we enjoy comprehensive benefits. Among these are a choice of retirement plans, high-quality medical insurance subsidized at 85% of cost; and dental, vision, short- and long-term disability, and life insurance plans. An unusually generous qualified tuition reduction program is one of the benefits our employees, their spouses or domestic partners, and children value most.

Who We Are

Our core values proclaim who our Wildcat community is and what we stand for:

Integrity: Be honest, respectful, and just.

Compassion: Choose to care.

Exploration: Be insatiably curious.

Adaptation: Stay open-minded and eager for what’s next.

Inclusion: Harness the power of diversity.

Determination: Bear down! (Yes, there’s a story here.)

Where We Are

Our Main and Health Sciences campuses are located near downtown Tucson. In addition, we operate a College of Applied Science & Technology in southeastern Arizona, a Biomedical Campus in Phoenix, a Veterinary College north of Tucson, and extension offices in every Arizona county. Despite a metro population of 1 million people, Tucson retains the feel of a small town where everyone knows one another. Ringed by mountains, blessed with abundant sunshine, and recognized as a bicycle-friendly city, Tucson is ideal for outdoor exploration. The second largest city in Arizona also offers cultural, artistic, and social amenities to feed your insatiable curiosity. Emblematic of the desert Southwest, the Sonoran Desert is a region steeped in Native American and Latina/o culture.

Diversity Profile

Our Commitment to Inclusive Excellence

The University of Arizona sits on the homeland of the Tohono O’odham, the Desert People. In 1775, the Spanish Presidio San Agustín de Tucsón displaced the Native people from the floodplain of the Santa Cruz River. With Mexican Independence in 1821, Tucson became part of the Mexican state of Sonora, and might still be so but for the 1853 Gadsden Purchase.

The University of Arizona takes advantage of our unique location and history through initiatives from cross-border collaborative research in arid lands and water management to workshops for women entrepreneurs in Sonora.

The Native Peoples Technical Assistance Office serves as a liaison between Native nations and the research arm of the university, focused on building capacity and research support for tribal community development.

The university of Arizona is proud to be a federally designated Hispanic Serving Institution and one of 9 US institutions to receive the inaugural Seal of Excelencia for demonstrating positive Latina/o student outcomes. We rank No. 1 for the number of doctoral degrees awarded to Native American students, and No. 9 for the number awarded to Latina/o students.

Student success, particularly educational equity for historically underserved groups, is an institutional priority. We have more than 10,000 First Cats (first-generation college students). The Strategic Alternative Learning Techniques (SALT) Center is nationally recognized for its innovative and successful academic support programs for students with learning and attention challenges.

The University of Arizona has many student cultural clubs and organizations. View the list on the Equity, Inclusion, and Title IX website.

These are some of our cutting-edge centers and programs:

Arizona Hispanic Center of Excellence (AZ-HCOE) works to increase the number of Latina/o physicians, enhance health research serving Latinas/os, and improve the cultural competency of health care services in Latina/o communities.

Binational Migration Institute (BMI) is an association of US and Mexican scholars researching the consequences of immigration enforcement policies on Latina/o communities.

Institute for LGBT Studies develops curriculum, promotes research, and presents public programming addressing the histories, politics, and cultures of lesbian, gay, bisexual and transgender people.

Institute for the Study of Religion and Culture (ISRC) serves as a research and outreach center focused on the role of religion in international politics.

Native American Research and Training Center (NARTC) conducts health-related research and training projects to help improve quality of life for Native Americans.

Native Nations Institute (NNI) conducts policy analysis and research dedicated to building capable Native nations.

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Location
United States
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