Academic Administrative Assistant, Biology and Chemistry

Skidmore College
Saratoga Springs, NY
Closing date
Oct 22, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

Job Details

The Skidmore College Departments of Biology and Chemistry are seeking an Academic Administrative Assistant for Purchasing and Budgets, for a full-time, 12-month position. The administrative assistant provides support for faculty and students of the Biology and Chemistry Departments. In addition, this position provides purchasing and budget support for the Skidmore Analytical Instrumentation Laboratory, the Skidmore Microscopy Imaging Center, the Animal Research Facility, faculty and students engaged in Skidmore Summer Collaborative Research, and other science-related programs that Biology and Chemistry faculty and students participate in. Responsibilities include, but are not limited to: purchasing supplies, equipment, and services; obtaining quotes; researching and negotiating pricing; maintaining budgets and spending records; providing reports, projections, and historical budget information; and coordination of daily deliveries and large equipment installations.

The position requires frequent interaction and coordination with outside vendors, sales representatives, and colleagues from many departments and programs on campus. Therefore, excellent communication skills are required. Additionally, the position requires strong online purchasing skills, time-management and organizational skills, attention to detail, deadline tracking and follow-up, strong task focus and flexibility, the ability to work independently with strong decision making and problem-solving skills, basic supervisory skills, and a high level of confidentiality. Proficiency with Microsoft Word and Excel is required, and familiarity with Oracle Cloud is valuable. A working knowledge of Microsoft Access and Visual Basic for Applications (VBA) programming is desired.

Minimum Qualifications

The position requires an Associate’s degree or the equivalent with 2-3 years of experience.

Pay Range

$17.00 - $19.00 per hour commensurate with experience. Internal candidates may fall outside of this range and should contact Nancy Bruno with any individual pay rate questions. 

Required documents needed to apply

  • On-line application
  • Cover Letter
  • Resume
  • List of Three References

EEO Statement

Skidmore College is committed to being an inclusive campus community and, as an Equal Opportunity Employer, does not discriminate in its hiring or employment practices on the basis of race, color, creed, religion, gender, age, national or ethnic origin, physical or mental disability, military or veteran status, marital status, sex, sexual orientation, gender identity or expression, genetic information, predisposition or carrier status, domestic violence victim status, familial status, dating violence, or stalking, or any other category protected by applicable federal, state or local laws.

Employment at Skidmore College is contingent upon an acceptable background check result.



Skidmore is a highly selective liberal arts college with a reputation for its creative approaches to just about everything. With its relatively small size and student-faculty ratio, the College is a close-knit academic community. Skidmore is known for its faculty of teacher-scholars devoted to the instruction and mentoring of undergraduates—approximately 2,400 talented men and women from some 47 states and 46 countries.

A great education is all about putting academic theory and creative expression into practice. That’s what our founder, Lucy Skidmore Scribner, believed. Skidmore’s not an ivory tower. Never has been. Never will be. It’s a place where faculty and students work together, then figure out how to use what they’ve learned to make a difference in the world. This practical focus often leads to cross-disciplinary and interdisciplinary approaches, where students carry multiple majors, student-faculty research is common, and internships and community service are standard. It also leads to interesting and unusual combinations of activities, frequently woven into an intellectual passion.

If this kind of experience resonates with you, why not take a closer look at Skidmore?

Skidmore College is located in the historic resort community of Saratoga Springs, New York.  Set in the foothills of the Adirondack Mountains, Saratoga is located about 30 minutes north of Albany, the state capital. 

Saratoga is a small, cosmopolitan city of 30,000, noted for its Victorian heritage, famed spas, and thoroughbred horse racing.  The Saratoga Performing Arts Center is a site of top rock, jazz, and pop performances as well as the summer home of the New York City Ballet and the Philadelphia Orchestra.  Saratoga is a three-and-one-half-hour drive, train ride, or bus trip from New York City, Boston, or Montreal.


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