Office Coordinator, ALEX ProgramLocation:
Clinton, NYOpen Date:
Jun 11, 2021Description:
The position reports to the Dean of Engaged Education and helps to coordinate the College’s strategic ALEX (advise, learn, experience) initiative that integrates advising, academic support, and experiential learning opportunities. The office coordinator supports the delivery and effectiveness of services provided by the program, with specific responsibilities related to the work of the Dean, the Academic Resource Centers, the Experiential Learning Director, and team of ALEX advisors.
ALEX program coordination and support: calendar, budget/financial records, student staff HR processes, event planning, website, equipment/supplies, facilities, software
Academic Resource Center Support:
- Complete HR paperwork and regular payroll for student staff (tutors and front desk staff) in the Writing Center, Oral Communication Center, and Quantitative/Symbolic Reasoning Center; manage financial processes and records (budget, payment requests, etc.), and purchase supplies for the Centers; help to coordinate Center event logistics and publicity (student and faculty workshops, public speaking competitions, etc.); create and distribute materials about the Centers and their activities for the campus community through a variety of channels; liaise with Communications office.
Dean/EL Director/Advisor Support:
- Manage the dean’s calendar; provide logistical support for the ALEX advising and experiential learning programs and staff; maintain program documents and computer files; track budgets and maintain financial and business records and documents; supervise student staff in main ALEX office; assist with event logistics and publicity (advising workshops, etc.); answer emails and phone calls; maintain office equipment and supplies; manage website content and liaise with Communications office; organize staff travel; maintain the schedule and reservations for the ALEX conference room; work with other college offices on campus and at times with the general community; other administrative duties as assigned.
- Serve as a tenant administrator in Academic Affairs for the Starfish student advising/support software (called “Compass”), including helping to configure features, train new users, run regular data reports, complete term transition tasks in the system, and respond to queries.
Associate’s degree and 2-3 years’ of administrative assistant and supervisory experience. Experience working in higher education preferred, particularly in relation to advising and academic support services.
Knowledge, Skills & Abilities:
Strong organizational skills and attention to detail. Strong writing, speaking, and interpersonal skills with a variety of audiences. Initiative and ability to multitask, prioritize, and work as part of a team. Proficient with Microsoft Office (Word/Excel/PowerPoint), Google suite, and other office technology, in both Macintosh and Windows platforms. Experience with website editing and ability to learn new tech platforms; experience with Starfish student support platform strongly preferred.Application Instructions:
Please submit cover letter, resume and contact information for three professional references. Consideration of candidates will begin immediately and continue until the position is filled.