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Office Coordinator, ALEX Program

Hamilton College
Clinton, NY
Closing date
Jul 7, 2021

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Job Details

Office Coordinator, ALEX Program

Clinton, NY
Open Date:
Jun 11, 2021

The position reports to the Dean of Engaged Education and helps to coordinate the College’s strategic ALEX (advise, learn, experience) initiative that integrates advising, academic support, and experiential learning opportunities. The office coordinator supports the delivery and effectiveness of services provided by the program, with specific responsibilities related to the work of the Dean, the Academic Resource Centers, the Experiential Learning Director, and team of ALEX advisors. 

ALEX program coordination and support: calendar, budget/financial records, student staff HR processes, event planning, website, equipment/supplies, facilities, software

Academic Resource Center Support:

  • Complete HR paperwork and regular payroll for student staff (tutors and front desk staff) in the Writing Center, Oral Communication Center, and Quantitative/Symbolic Reasoning Center; manage financial processes and records (budget, payment requests, etc.), and purchase supplies for the Centers; help to coordinate Center event logistics and publicity (student and faculty workshops, public speaking competitions, etc.); create and distribute materials about the Centers and their activities for the campus community through a variety of channels; liaise with Communications office.

Dean/EL Director/Advisor Support:

  • Manage the dean’s calendar; provide logistical support for the ALEX advising and experiential learning programs and staff; maintain program documents and computer files; track budgets and maintain financial and business records and documents; supervise student staff in main ALEX office; assist with event logistics and publicity (advising workshops, etc.); answer emails and phone calls; maintain office equipment and supplies; manage website content and liaise with Communications office; organize staff travel; maintain the schedule and reservations for the ALEX conference room; work with other college offices on campus and at times with the general community; other administrative duties as assigned.

Compass Support:

  • Serve as a tenant administrator in Academic Affairs for the Starfish student advising/support software (called “Compass”), including helping to configure features, train new users, run regular data reports, complete term transition tasks in the system, and respond to queries.


Associate’s degree and 2-3 years’ of administrative assistant and supervisory experience. Experience working in higher education preferred, particularly in relation to advising and academic support services.

Knowledge, Skills & Abilities:

Strong organizational skills and attention to detail. Strong writing, speaking, and interpersonal skills with a variety of audiences. Initiative and ability to multitask, prioritize, and work as part of a team. Proficient with Microsoft Office (Word/Excel/PowerPoint), Google suite, and other office technology, in both Macintosh and Windows platforms. Experience with website editing and ability to learn new tech platforms; experience with Starfish student support platform strongly preferred.

Application Instructions:

Please submit cover letter, resume and contact information for three professional references.  Consideration of candidates will begin immediately and continue until the position is filled. 


Working at Hamilton College 

Hamilton College is one of the nation’s leading liberal arts colleges. It is independent, highly selective, coeducational and residential. Originally founded in 1793 as the Hamilton-Oneida Academy and chartered in 1812 as the third oldest college in New York State, Hamilton is today composed of 1,850 students from nearly all 50 states and 50 countries. It is distinguished by a faculty of 190 men and women dedicated to teaching and scholarship, by rigorous academic programs, by an emphasis on teaching students to write well and speak persuasively, and by a commitment to diversity in its broadest sense. The College, with an endowment nearing $1 billion (October 2017), is need-blind in admission and has invested more than $265 million in new and renovated facilities in the past dozen years.  

Hamilton is located on a wooded 1,350-acre hilltop campus overlooking the New England-style Village of Clinton, New York, in close proximity to the Adirondack Park, where hiking, skiing, fishing, boating and snowmobiling abound. The campus is within a 4-5 hour drive of New York, Boston, Toronto and Philadelphia, and there is a rich variety of cultural opportunities on campus and in nearby Utica (10 minutes), Syracuse (45 minutes) and Cooperstown (55 minutes).

As a national leader for teaching students to write effectively, learn from each other and think for themselves, Hamilton produces graduates who have the knowledge, skills and confidence to make their voices heard on issues of importance to their communities and the world. Additional information about Hamilton can be found at

Hamilton College is an Affirmative Action, Equal Opportunity employer committed to attracting diverse and interesting people to its community.

Find Us
198 College Hill Road
New York
United States
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