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Program Specialist

Employer
Duke University
Location
DPC HUMAN RESOURCES
Closing date
Jul 10, 2021

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Job Details

Duke Primary Care is the largest primary care network in the greater Triangle area with family medicine and internal medicine providers, and pediatricians in 34 locations throughout the Triangle.

Program Specialist

FLSNA: N

Job Code: 4125

Pay Target: D2

Supervisory Responsibility: No

General Description of the Job Class:

Plan, coordinate and participate in the establishment and operation of specialized programs or projects to support Duke Primary Care goals and initiatives. Develop, coordinate and advise on policies related to specified activities.

Duties and Responsibilities of this Level:

Plan, coordinate and participate in the implementation of activities including, but not limited to, seminars, conferences, workshops, public events and other related programs. Develop and coordinate new ideas and concepts for program themes. Coordinate all program logistics, materials and resources.

Directly support Chief Human Resources Officer, Assistant Director for HR Operations, Assistant Director for Talent, Director of Provider Preceptor Program, and Manager of Administrative Assistant Team by managing schedules, calendars, and assigned programs.

Manage numerous Duke Primary Care Human Resources programs and projects related to new hire onboarding, the employee reference check process, employee appreciation/career service initiatives, and employee personnel files.

Oversee additional duties for Duke Primary Care including updating network directories, reconciling corporate cards, ordering supplies, and arranging travel for those interviewing for leadership positions.

Advise supervisor as to the status of current activities and additional or expanded program requirements. Make recommendations for solutions to problems identified.

Monitor and evaluate program effectiveness, investigate trends, and recommend and implement modifications to improve program effectiveness.

Maintain liaison with other programs, offices and departments at Duke to coordinate program business and to accomplish program objectives. Interface with external organizations as appropriate to ensure cooperative efforts are enhanced and available resources are utilized.

Assist in the preparation of budgets and grants. Monitor, verify and reconcile expenditure of budgeted funds as appropriate.

Perform other related duties incidental to the work described herein.

Required Qualifications at this Level

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program with one year of experience in program administration or event production.

-OR-

Two years of postsecondary education with three years of experience in program administration or event production.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Experience

N/A

Degrees, Licensure, and/or Certification

N/A

Knowledge, Skills, and Abilities

Microsoft Office and Office 365

Strong Microsoft Excel Skills

Excellent Customer Service Skills

Experience with reconciling corporate cards and expense reports

Ability to manage multiple projects at a time and meet assigned deadlines

Distinguishing Characteristics of this Level

N/A

Job Code: 00004125 PROGRAM SPECIALIST
Job Level: D2

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Company

Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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