Director of Finance - Trinity College of Arts & Sciences

Employer
Duke University
Location
A&S Finance and Administration
Closing date
Oct 22, 2021

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Job Details

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary:

Reporting to the Vice Dean of Finance & Administration in Trinity College of Arts & Sciences, the Director of Finance provides administrative direction and oversees preparation, budget planning, and resource allocation of the annual Trinity College of Arts and Sciences budget – approximately $400M for over 50 departments, programs, and business units.

Work Performed:

  • Direct use of reserve and restricted funds and monitors fiscal operations.
  • Implement University policies and guidelines as they relate to budget and payroll.
  • Direct the development and management of systems to collect, consolidate, and distribute budget information both upstream and downstream using all available technologies.
  • Compile data for review by Vice Dean, Divisional Deans, and the Dean of A&S, including recommendations for levels of funding and financing strategies.
  • Adapt all A&S budget and financial processes and procedures to accommodate changing requirements, situations, and systems.
  • Prep the deans and conduct budget meetings as needed.
  • Supervise the translation of finance decisions through the Provost’s Office to the Board of Trustees using institutional systems.
  • Direct and coordinate the faculty, staff, and biweekly salary setting process to implement annual pay raises.
  • Direct and coordinate the fiscal year financial closeout process for Arts & Sciences.
  • Direct and coordinate Finance team in the preparation and development of the A&S annual budget.
  • Train and supervise the Financial Management Analyst II in the management of the Dean’s accounts (capital, startup, commitments, faculty research and endowments), SAP administration, workflow administration, cost center and org unit management, financial analysis, year-end closing, etc.
  • Advise and assist the Vice Dean, Divisional Deans and the Dean of Arts & Sciences in the development of fiscal policies, MOUs, and strategies.
  • Work with departmental administrators in the implementation of budget decisions.
  • Manage and monitor the budget throughout the year including preparation and coordination of the semi-annual variance reports for the Provost’s Office.
  • Implement and manage the Management Incentive Program to distribute budget surpluses and deficits to/from departments.
  • Develop, maintain and implement a system and procedure to manage the A&S policy for External Research Buyouts.
  • Manage commitments and MOUs that redirect the flow of grant F&A funds to ensure that revenue is posted to the correct school and/or faculty accounts.
  • Work with departments to address problems and implement strategies to resolve financial difficulties.
  • Assist departments in obtaining appropriate management and financial information.
  • Assist the Vice Dean and Dean of A&S in the development of an annual as well as long range financial plan including the development of planning tools and utilization of tools provided by the Provost and Budget office.
  • Develop and maintain management information systems including faculty database, staff database, faculty research funds database and commitment and endowment database, with appropriate interfaces with University systems such as dFAC, PBF, Procurement, Sponsored Programs and Student Information.
  • Manage the BFR hierarchy of Arts & Sciences. Request new BFRs when appropriate and direct the transition process to move positions and fund codes.
  • Coordinate and develop training where necessary for Arts and Sciences and departmental staff.
  • Serve on university and college committees and working groups to provide input from the Trinity perspective when creating or modifying digital systems (PBF, salary setting).
  • Represent Arts and Sciences for the Vice Dean as appropriate.


Required Qualifications:

Education: Work requires a Bachelor's degree in Accounting, Finance, Business Administration or a related field. A relevant advanced degree (e.g. business, finance, economics) strongly preferred;

Experience: Work requires a minimum of 10 years related business or administrative experience to acquire competence in applying general accounting principles, experience leading a team, and coordination of major finance and administrative functions. Strong Preference will be given to candidates with experience managing a complex budget in Higher Education. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Desired professional qualifications, skills, and personal qualities:

  • Demonstrated Financial management expertise and an understanding of key operational areas, including finance, budget planning, resource allocation, staff and faculty personnel matters, information services, and facilities in a complex research university, non-profit, or corporate setting;
  • A solid understanding of the changing nature of higher education and a willingness to serve as a trusted steward of the College’s resources; maintaining sensitivity, discretion, and confidentiality at all times.
  • Demonstrated experience in process improvement and planning, managing, and implementing change; experience implementing and streamlining financial processes and databases;
  • Demonstrated capacity to communicate broadly across an institution;
  • Demonstrated ability to convey and teach technically complex information and concepts in accessible terms to a broad array of stakeholders;
  • A team player with outstanding collaboration skills; strong interpersonal skills and diplomacy;
  • Superb listening, influencing skills, and mediating skills;
  • The ability to cultivate and sustain trust and credibility with colleagues, and build unity around difficult issues;
  • A track record of outstanding management, demonstrated ability to empower and support staff, effectively delegate; ability to define and implement effective management structures and systems, establish and uphold high performance standards, and sustain a culture defined by excellence, service, and responsiveness;
  • A strategic and creative problem solver with the ability to make difficult decisions and stand by them;
  • Demonstrated ability to analyze, forecast, and communicate the impact of resource allocations (both financial and non-financial);
  • Experience managing a $50M+ budget;
  • Experience collaborating with Human resources groups and tasks.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Organization

Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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