Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.
The Administrative Manager provides overall administrative management and coordination of a variety of business-related functions such as finance, budget, grants administration, personnel management, space and facilities planning, and academic support. This role also serves as the primary link between staff, faculty and other university departments as well as the lead liaison with Trinity College of Arts and Sciences Office of Finance and Administration and is responsible for keeping the Chair apprised of departmental needs.
Plan and prepare departmental budgets by analyzing programmatic needs of the department, by projecting possible levels of support from multiple sources of funding; prepare financial statements reflecting resources for departmental programs and activities; confer with administration and faculty to analyze and recommend priorities for future department needs; ensure compliance with University financial policies and procedures.
Administration and Supervision (50%)
Coordinate the operations of the department to ensure adequate staff support, fiscal resources, and space and facilities; direct the planning and coordination of purchasing, maintenance, construction and renovation activities; ensure responsible management of all department resources.
Supervise and coordinate work of designated employees, typically all departmental staff supporting business functions; manage personnel activities to meet University and departmental objectives in training, equal employment and pay, and wage and salary administration; advise on employment terms and appointment procedures of faculty as appropriate.
Provide administrative direction and coordination in the formulation, interpretation and administration of current and long-range policies, procedures and programs; prepare reports and analyses to include financial reports, setting forth progress, adverse trends and appropriate recommendations or conclusions.
Maintain effective communication with all levels of administration, faculty and outside organizations to coordinate departmental business, accomplish directives and facilitate the resolution of problems.
Represent department chair in meetings and other affairs of an administrative nature.
Perform other related duties incidental to the work described herein.
Work requires 4 years related business or administrative experience to acquire competence in applying general personnel practices, accounting and budgeting principles and coordination of major administrative functions.
A master's degree in a business-related field may be substituted for 2 years’ experience.
OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Microsoft Word, Excel, Outlook
SAP/R3, iForms, DFAC, E-Cert, Web Central, BPD, Arts and Sciences Web Tool, SPS, Salary Setting
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.