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Staff Assistant - Anglican Episcopal House of Studies (AEHS) at Duke Divinity School

Employer
Duke University
Location
Anglican Episcopal House
Closing date
Jul 30, 2021

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Job Details

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary
This full-time position provides administrative, clerical and technical support for the director of the Anglican Episcopal House of Studies (AEHS) at Duke Divinity School. Interested applicants should apply with a cover letter and resume.

Mission of AEHS

AEHS is a full Anglican seminary program within Duke Divinity School. It is dedicated to the training of future lay and ordained leaders in churches affiliated with the Anglican Communion. AEHS provides academic, formational, and practical aspects of seminary training for students in a variety of vocational paths. It offers the Certificate in Anglican Studies in connection with the M.Div., M.T.S., and Th.M degrees. AEHS works with several other units within DDS and with various external partners, especially the Episcopal Church, the Anglican Church in North America, and the Anglican Communion offices. It regularly welcomes visitors, hosts special events, and maintains links across the Anglican Communion.

Work Performed

The AEHS staff specialist reports to the AEHS director and performs a number of important functions.

Work for the Director

  • Schedule and manage appointments
  • Assist with short- and long-term projects
  • Manage travel plans and post-travel reporting
  • Manage communications with Duke Divinity School and with external partners such as churches, clergy, prospective students, alumni, and other individuals
  • Help with yearly admissions and scholarship assignments
  • Design and distribute print and digital communications such as annual brochures, event posters, electronic newsletters, worship bulletins
  • Maintain email lists and social media sites
  • Assist with development/fund-raising activities, including correspondence with new and existing partners and helping to manage a multi-year capital funds initiative
  • Corporate card administration
  • Manage files and records
  • General office support
  • Maintain, review, and reconcile departmental or divisional budgetary records, prepare budgetary projections and recommendations based on instructions and established procedure.

Work with AEHS Students and Staff

Keep track of student records and progress toward the Certificate in Anglican Studies

Assist with supplies and other details for worship services

Event Coordination

Organize and execute special events such as conferences, lectures by visiting speakers, yearly celebrations, and social events

Receive and welcome visitors

This is a representative but not exhaustive list of the responsibilities for this position. Some of this work will be performed in cooperation with the AEHS associate director, other staff, and student interns.

Required Qualifications:

Education: Work requires a broad knowlege of clerical and accounting principles and practices normally acquired through two years of post secondary education in secretarial science or a related business field.

Experience: Work generally requires two years of related secretarial/clerical experience to acquire skills necessary to administer office functions related to office management, communications, and budgetary/accounting activities. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Preferred Qualifications:

A bachelor's degree; some familiarity with Christianity and the Christian churches; experience in managing program and personnel operations.

Important qualities for this position include strong communication and organizational skills, professionalism, confidentiality, kindness, and grace.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Organization

Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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